CiP data may be applied for online. If you are unable to apply online please contact the CiP Unit on telephone (02) 6262 1458 or at the address below. Return the completed form to:

Cataloguing-in-Publication Unit
National Library of Australia
Canberra ACT 2600

The CiP application form contains data essential to the cataloguing process. Applications lacking the minimum requirements cannot be catalogued and may be returned.

To help in the creation of an accurate CiP entry, publishers should include copies of the following:

  • title page
  • table of contents
  • preface
  • introduction

Please ensure that all information appearing on the title page, including author names, is indicated on the CiP form. It is also useful to include author birth dates and middle name on the CiP form.

The CiP Unit aims to ensure quick return of data to assist publishers in meeting their deadlines. However, we do require at least 10 working days. CiP entries are returned by e-mail where this is available, otherwise by fax or mail. If, after receiving your CiP entry, you change the title, authorship details or subject of the book, please advise the CiP Unit so that the entry can be updated.

International Standard Book Number

CiP applications must include a valid Australian International Standard Book Number (ISBN). An ISBN is a unique code for the identification of published works, which is used whenever information on books needs to be recorded or communicated by libraries, publishers and the book trade.

Those publishers requiring an ISBN may obtain one from the ISBN Agency Australia at:

ISBN Agency
Thorpe-Bowker
Level One, 607 St Kilda Road 
(PO Box 6509, St Kilda Road Central VIC 8008)
Melbourne Vic, 3004

Tel: +61 3 8517 8349
Fax: +61 3 8517 8368
Email: isbn@thorpe.com.au

Publishers who allocate their own ISBNs should include them on the CiP application form.

Where should the CiP entry appear?

  • The CiP entry should be printed in the book on the reverse side of the title page.
  • The entry must appear under the heading: National Library of Australia Cataloguing-in-Publication entry.
  • The CiP may be ranged left or centered to suit publishers' individual design arrangements.
  • For electronic publications, the CiP entry should appear near the title and other publication details.

In October 2007 the National Library of Australia updated the format of the CiP entry to align more with the current Library catalogue record display. An example of the new format of CiP entries is below.

National Library of Australia Cataloguing-in-Publication entry:
Author:Smith, Thomas, ca. 1785-1830.

Title:

The Thomas Smith album : drawings of Aborigines and Australian scenery / by Thomas Smith.

ISBN:9780642136524 (pbk.)
Notes:Bibliography.
Includes index.
Subjects:Smith, Thomas, ca. 1785-1830.
Aboriginal Australians, in art.
Other Authors/Contributors:Person, Jane.
National Library of Australia.
Series:Australian drawings ; no. 1.
Dewey Number:741.994

What do I do after the book is published?

The CiP process is not complete until the Legal Deposit Unit of the National Library receives a copy of the published item. Upon receipt of the item, Library staff add other data elements to the catalogue record on Libraries Australia (such as pagination and size) and ensure that the other areas of the record accurately describe the published work. Changes in title, subtitle, series, author, or subject may be made at this time. The revised CiP record will appear on Libraries Australia to advise libraries and the book trade that the title has been published.

The Copyright Act 1968 requires you to deposit a copy with the National Library. Publications should be forwarded to:

Legal Deposit Unit
National Library of Australia
Canberra ACT 2600

You should also send a copy of your publication to the deposit library for your state. Further information about legal deposit can be found on our web site Legal Deposit in Australia or is available in a brochure from the Legal Deposit Unit, telephone (02) 6262 1312.