General Information

CiP record information

Other information for publishers

What is CiP?

Cataloguing-in-Publication (CiP) is a free service operated by the National Library of Australia to create a catalogue record for a publication before it is published.

CiP records include information such as title, author, ISBN and subject.

CiP records are shared with the library community via Libraries Australia and Trove, the national discovery service. Libraries and the bookselling sector use this information to select and place advance orders for upcoming publications.

Is there a legal requirement to apply for a CiP record?

There is no legal obligation to apply for a CiP record. The benefit of the service is that CiP information is widely searchable and routinely used by libraries and the bookselling sector for selection and to place advance orders for upcoming publications.

How long does the application process take?

Online applications are processed instantly. It may take a day or two for your record to upload to Libaries Australia and Trove. Detailed information about the application process is in the CiP user guide.

What types of publications are included in the CiP service?

To be eligible for the CiP service, your book should be published in Australia. If you are Australian and you have self-published a book, you are considered to be the publisher even if your book was printed overseas.

For more details see CiP service eligibility.

Should I apply for a CIP for a new or revised edition?

Any new or updated editions with a new valid ISBN are eligible to apply for a new CiP record for the title. For more details see CiP eligibility 

How does the CiP service relate to copyright?

In Australia, copyright is automatically granted upon creation of a work. There is no relationship between the CiP service and copyright.

Copyright information can be obtained from:

What should I do if my publication details change?

Please contact the CiP staff to advise them of changes to the following information:

  • Title
  • ISBN
  • Author
  • Series
  • Planned date of publication

CiP staff are available between 10am–12pm and 2pm–4pm Monday to Friday, at (02) 6262 1458. Please leave a message on our answering machine outside of those hours.Or contact us at cip@nla.gov.au.

How can I get a catalogue record for a book which is already published?

The CiP service only covers works that are not yet published. Works which are already published receive a full catalogue record once received by the National Library for legal deposit. The record is also included in the Australian National Bibliographic Database searchable on Trove.

What do I do after the book is published?

You are legally required to deposit a copy of your work with the National Library of Australia and the relevant state deposit library(s).

More information can be found on the legal deposit web page.

Why does the Library need my contact details?

Your personal details are collected so we can contact you about your CiP application. We do not disclose personal information contained in the CiP application form to any external third party. 
 
More information is available in our Privacy Policy

If my book has more than one author or contributor, how are they added to the CiP record?

CiP records are created from information the publisher enters into the application form.

Up to four authors or contributors can be added to the CiP record. More can be added to the record once the book is published, and the legal deposit copy has been processed.

Why do you want to know the author’s middle name and year of birth?

We use the information about middle names and years of birth to distinguish between authors and contributors with a similar or the same name. The distinction between similar names helps library users to search for publications when only the author’s name is known and there are many publications with the name, such as John Smith.

This field in the application form is optional, so if you don't want your middle name or year of birth to appear in the CiP record, leave this field blank. 

Where should the cataloguing statement appear?

  • The cataloguing statement should be printed in the book on the reverse side of the title page.
  • For electronic publications, the cataloguing statement should appear near the title and other publication details.
  • The cataloguing statement may be resized, ranged left or centred to suit publishers' individual design arrangements. The cataloguing statement may not be altered in any other way.
  • You will be provided with a link to a high resolution cataloguing statement once your CiP application has been submitted.

Please note that the cataloguing statement is not an endorsement of the publication's content.

How many subjects are included in a CiP record?

The subject field is optional in the CiP application form. Publishers may select one subject for fiction titles, or up to two subjects for non-fiction titles.

When the legal deposit copy of the title is processed and the record is upgraded, the cataloguer may add more detailed subject headings if appropriate. For some categories of material such as works of fiction or poetry by a single author, a subject heading may not be included if no clearly definable topic is apparent.

What is an ISBN?

CiP applications must include a valid Australian International Standard Book Number (ISBN). An ISBN is a unique code which identifies published works.

The ISBN Agency issues ISBNs. Their contact details are:

Thorpe-Bowker
Level One, 607 St Kilda Road 
(PO Box 6509, St Kilda Road Central VIC 8008)
Melbourne VIC 3004

Tel: +61-3-8517-8333
Fax: +61-3-8517-8399
Email: isbn@thorpe.com.au

Publishers who allocate their own ISBNs should include them on the CiP application form.

Do I need CiP data in order to obtain a barcode?

The CiP service does not provide barcodes for publications. There is no requirement to apply for a CiP record in order to obtain a barcode. If you wish to learn more about barcodes, see barcode FAQs, or contact:

Thorpe-Bowker
Level One, 607 St Kilda Road  
(PO Box 6509, St Kilda Road Central VIC 8008)
Melbourne VIC 3004

Tel: +61-3-8517-8333 
Fax: +61-3-8517-8399 
Email: isbn@thorpe.com.au