- What is CiP?
- Is there a legal requirement to include a CiP record in a book?
- How long does the application process take?
- How do I attach a document to my application?
- What types of publications are included in the CiP service?
- Should I apply a CIP for a new or revised edition?
- How does the CiP service relate to Copyright?
- How do I make changes to the CiP entry once I have submitted my application?
- How can I get a catalogue record for a book that is already published?
- What do I do after the book is published?
CiP record information
- If my book has more than one author or contributor, how are they added to the CiP entry?
- Why do you want to know the author’s middle name and year of birth?
- Why does the CiP entry begin each title word, except the first word, with a lower case letter?
- Where should the CiP entry appear?
- How many subject headings are included in a CiP record?
- Why do you use American spelling in your CiP entry?
Other information for publishers
- What is an ISBN (International Standard Book Number)?
- Do I need CiP data in order to obtain a barcode?
Cataloguing-in-Publication (CiP) is a service operated by the National Library of Australia to provide a catalogue record for a publication before it is published. The CiP entry includes information such as title, author, ISBN, Dewey Decimal classification notation (DDC) and subject headings. This information is put online, making it widely searchable via internet search engines or library databases. Libraries and the bookselling sector use this information to select and place advance orders for forthcoming publications.
CiP is a free service and there is no legal obligation to include a CiP entry in any publication. The benefit of the service is that CiP information is widely searchable and routinely used by libraries and the bookselling sector for selection and to place advance orders for forthcoming publications.
It usually takes 10 working days to process an application. Sometimes it will take less then 10 working days, depending on the number of applications awaiting processing. Detailed information about the application process are in the CiP user guide
If you have attachments that you would like to send to the Cataloguing in Publication team please select “Yes” at the opportunity to “Attach files” about mid way through the form. After completing the rest of the application and pressing the submit button you will be shown a page called “New Question Confirmation”. At the bottom of this page you are able to upload the attachments.
Browse to the appropriate file on your computer and press “Upload”. This has been successful when the file displays against the title “Question attachment #1”. More than one file can be uploaded, just repeat the upload process. In total, attachments can be up to 8 MB in size.
The Cataloguing-in-Publication (CiP) service covers new and revised editions of books published in Australia.
To be eligible for the service, publications should be published in Australia, be relevant to a wide audience with strong information content and likely to be acquired and made available by Australian libraries. For more details see CiP service eligibility
Any new or updated editions with a new valid ISBN are eligible to apply for a new CiP entry for the title. For more details see CiP service eligibility
In Australia, copyright is automatically granted upon creation of a work. There is no relationship between the CiP service and copyright. Copyright information can be obtained from:
Please contact the CiP staff to advise them of changes to the following information:
- Planned date of publication
CiP staff are available between 10 am - 12 pm and 2 pm - 4 pm Monday to Friday, at (02) 6262 1458 or fax (02) 6273 4492. Please leave a message on our answering machine outside of those hours. Alternatively please contact us via email at firstname.lastname@example.org
The CiP service only covers works that are not yet published. Works which are already published receive a full catalogue record once received by the National Library on Legal Deposit. The record is also included in the Australian National Bibliographic Database searchable on Trove.
The Copyright Act 1968 requires that you deposit a copy of your work with the National Library of Australia and the relevant state deposit library(s). The mailing address for depositing publications with the National Library of Australia is:
Legal Deposit Unit
National Library of Australia
Canberra ACT 2600
Further information about legal deposit can be found on our web site Legal Deposit in Australia or is available in a brochure from the Legal Deposit Unit (telephone (02) 6262 1312)
International cataloguing standards and rules are applied when recording information about authors or other contributors in the CiP entry.
The role and number of authors and contributors determine how information is added to the CiP entry. Only one author, essentially the principal author, will appear at the head of the entry with others appear within the record. The section explanation of data in the CiP entry in the user guide contain more details.
We use the information about middle names, married names, maiden names and year of birth to distinguish between authors and contributors with similar or the same name. The distinction amongst like names assists library users to search for publications when only the author’s name is known and there are many publications with the name, such as John Smith.
Capitalisation in the CiP entry follows international cataloguing standards used by libraries. The initial letter of the title is capitalised with some exceptions to this practice. Publishers should print the CiP entry in the form in which it was returned to them using the capitalisation and punctuation set out in the entry.
- The CiP entry should be printed in the book on the reverse side of the title page.
- The entry must appear under the heading: National Library of Australia Cataloguing-in-Publication entry.
- The CiP may be ranged left or centered to suit publishers' individual design arrangements and there are two options for printing the CiP are displayed in the CiP User Guide
- For electronic publications, the CiP entry should appear near the title and other publication details.
The number of headings included will vary depending on the work being catalogued. Generally, two or three subject headings are provided, with a maximum of six included if appropriate. The aim is to assign subject headings that best summarise the overall contents of the work. For some categories of material such as works of fiction or poetry by a single author, a subject heading may not be included as no clearly definable topic is apparent. The information provided by publishers regarding a work’s subject matter such as contents page, preface or publisher description is required in order to assign subject headings.
When we create CiP entries we use the Library of Congress Subject Headings (LCSH) thesaurus, which uses American spellings and terminology. The thesaurus is widely adopted by libraries in English-speaking countries including Australia.
CiP applications must include a valid Australian International Standard Book Number (ISBN). An ISBN is a unique code which identifies published works.
The ISBN Agency issues ISBNs. Their contact details are:
Level One, 607 St Kilda Road
(PO Box 6509, St Kilda Road Central VIC 8008)
Melbourne VIC 3004
Publishers who allocate their own ISBNs should include them on the CiP application form.
The CiP service does not provide barcodes for publications. There is also no requirement to apply for CiP entry in order to obtain a barcode. If you wish to learn more about barcodes, please contact:
Ph. 1300 366 033