Collecting

Indicator 1: Number of significant finds of newspapers from your state/territory.

Indicator 2: Number of newspaper titles from your state/territory which are: (a) known to be entirely missing (b) to have significant portions missing.

Note: For your library to consider a find to be significant, material must also have been acquired by your library. A significant find is not defined by the amount of material which has been found – e.g. possibly only a couple of pages of a hitherto unknown newspaper may still be classed as a significant find. Finding any newspaper material listed in the Five Year Plan or on the ANPlan website as being missing would constitute a significant find.

A significant portion, likewise, is a subjective measure but once again is not necessarily defined by the amount of material which is missing but by its significance to the total collection.

Note: In October 2009, the reporting of newspaper titles commencing and ceasing was agreed. The recording of the commencement or cessation of any digital newspapers which are not associated with a printed version (i.e. online-only digital newspapers) was agreed.

Indicator 3: Number of born digital newspapers collected and managed for permanent access and how the titles are being made accessible: (a) digital newspapers not associated with a printed version (b) pre-press digital files used for production of hard copy newspapers.

Reformatting

Indicator 4: Percentage of your state/territory's hard copy newspaper titles which has been: (a) microfilmed (b) microfilmed to current preservation standards (i.e. microfilmed onto polyester with three generation of microfilm produced and of a quality suitable to support subsequent digitisation and OCR).

Note: Titles included in (b) should be limited to those known to be microfilmed to current preservation standards. Where the standard of microfilming is unknown, then the title should not be deemed to be to current preservation standard. Where part of a title is to standard and part is not to standard, then the title will be deemed to be not to standard.

Note: To be considered microfilmed, 100% of the title should be filmed (allowing for delays in filming current newspapers).

Indicator 5: Number of your state/territory's newspaper pages and titles (a) digitised but not accessible through the Australian Newspapers Digitisation Program (b) digitised and accessible through the Australian Newspapers Digitisation Program.

Note: Titles that are known to be digitised should be included. Titles included in (a) might have been either just scanned or scanned and OCR’ed. 

Note: In November 2011 it was agreed that it should be recorded if titles listed under (a) above:

Acetate replacement

Indicator 6: Number of 1st generation master newspaper reels on acetate copied to polyester.

Note: If replacement of first generation acetate masters of newspaper microfilm has been completed, please indicate this along with the date of completion.

Storage

Indicator 7: Percentage of your library’s hard copy newspaper titles stored under optimal environmental conditions to preserve permanent access.

Note: ‘Optimal environmental conditions’ should include controlled temperature and humidity (see Environmental conditions for storing print and microfilmed newspapers). Please state what environmental conditions your library’s hard copy newspaper titles are stored under. Please consider only the hard copy newspaper titles which your library holds responsibility for under ANPlan.

Indicator 8: Percentage of your library’s 1st generation newspaper microfilm master titles stored under optimal environmental conditions to preserve permanent access.

Note: ‘Optimal environmental conditions’ should include controlled (low) temperature and humidity (see Environmental conditions for storing print and microfilmed newspapers). Please state what environmental conditions your library’s 1st generation newspaper microfilm master titles are stored under. Please consider only the 1st generation newspaper microfilm master titles which your library holds responsibility for under ANPlan.

Location of master microfilm

Indicator 9: Number and percentage, if known, of newspaper titles from your state/territory which have been microfilmed (a) that you don’t own the masters for; (b) of these, number that have been catalogued onto Libraries Australia with the location of the masters.

Note: If only a portion of the masters are owned by your library, this situation should be recorded as your library not owning the masters.

Cataloguing on the National Bibliographic Database

Indicator 10: Percentage of your library's newspaper titles (hard copy):

(a) which has been catalogued onto Libraries Australia;

(b) which has been catalogued onto Libraries Australia and includes detailed and up-to-date holdings information;

(c) which is catalogued in local systems and not Libraries Australia.

Note: While it is not possible to list all individual issue gaps on Libraries Australia, detailed holdings means that any significant gaps are recorded as well as accurate start and end dates. If holdings change, i.e. issues are acquired to fill gaps or the title ceases or a new period is microfilmed, then holdings on Libraries Australia are amended to reflect this.

Discussion between cataloguing staff from ANPlan libraries in September 2006 has resulted in the development of revised microform cataloguing guidelines: (http://www.nla.gov.au/librariesaustralia/descriptive_cat_pol.html)

Indicator 11: Percentage of your library's first generation master newspaper microfilm titles catalogued onto Libraries Australia according to the new guidelines.

Indicator 12: Percentage of your library's newspaper microfilm titles (this includes all generations of microfilm) which has been catalogued onto Libraries Australia according to the new guidelines (with holdings attached to the correct format).

Note 1: These key indicators are based on the definition of a newspaper adopted by ANPlan.

Note 2: These key indicators are based on the definition of a title according to RDA's successive title rules:

1.6.2.3: Create a new description if there is a major change in the title proper of a serial (see 2.3.2.12.2).

 2.3.2.12.2: If there is major change (as defined under 2.3.2.13.1) in the title proper on a subsequent issue or part of a serial, make a new description for the issues or parts appearing under the new title and treat the two descriptions as descriptions for related works (see 25.1).

If the change is a minor change (as defined in 2.3.2.13.2) but is considered to be important for identification or access, record the later title as a later title proper (see 2.3.8).

 2.3.2.13.1: In general, consider the following to be major changes in a title proper:

i) the addition, deletion, change, or reordering of any of the first five words (the first six words if the title begins with an article) unless the change belongs to one or more of the categories listed under minor changes (see 2.3.2.13.2)

ii) the addition, deletion, or change of any word after the first five words (the first six words if the title begins with an article) that changes the meaning of the title or indicates a different subject matter

iii) a change in a corporate body name given anywhere in the title if it is a different corporate body.

2.3.2.13.2: In general, consider the following to be minor changes in a title proper:

i) a difference in the representation of a word or words anywhere in the title (e.g., one spelling vs. another; abbreviated word or sign or symbol vs. spelled-out form; arabic numeral vs. roman numeral; number or date vs. spelled-out form; hyphenated word vs. unhyphenated word; one-word compound vs. two-word compound, whether hyphenated or not; an acronym or initialism vs. full form; or a change in grammatical form (e.g., singular vs. plural))

ii) the addition, deletion, or change of articles, prepositions, or conjunctions anywhere in the title

iii) a difference involving the name of the same corporate body and elements of its hierarchy or their grammatical connection anywhere in the title (e.g., the addition, deletion, or rearrangement of the name of the same corporate body, the substitution of a variant form)

iv) the addition, deletion, or change of punctuation, including initialisms and letters with separating punctuation vs. those without separating punctuation, anywhere in the title

v) a different order of titles when the title is given in more than one language on the source of information, provided that the title chosen as title proper still appears as a parallel title proper

vi ) the addition, deletion, or change of words anywhere in the title that link the title to the numbering

vii) two or more titles proper used on different issues of a serial according to a regular pattern

viii) the addition to, deletion from, or change in the order of words in a list anywhere in the title, provided that there is no significant change in the subject matter

ix) the addition, deletion, or rearrangement anywhere in the title of words that indicate the type of resource such as "magazine," "journal," or "newsletter" or their equivalent in other languages.

In case of doubt, consider the change to be a minor change.