Annual Report - Appendix F: Staffing Overview

With the exception of the Director-General, all Library staff are employed under the Public Service Act 1999. Conditions of employment for staff below the Senior Executive Service (SES) level are contained in the Library’s Enterprise Agreement 2011–14. Some staff received enhanced benefits through an Individual Flexibility Arrangement. At 30 June 2012, the Library had 398 full-time and part-time ongoing staff, 66 full-time and part-time non-ongoing staff and 24 casual staff. Refer to Table F.1 for more details.The average full-time equivalent staffing level for 2011–12 was 429, compared to 438 in 2010–11.

Staff Distribution

Table F.1: Staff Distribution by Division, 30 June 2012
DivisionOngoingNon-ongoingTotal 2011–12Total 2010–11
 Full timePart timeFull timePart timeCasual
Collections Management 128275813181172
Australian Collections and Reader Services 792112167135122
Resource Sharing 2711002933
Information Technology 3553114542
Executive and Public Programs 33119315752
Corporate Services 2836224140
Total33068363024488461

Staff Classification

Table F.2: Ongoing and Non-ongoing Full-time and Part-time Staff by Classification and Gender, 30 June 2012
ClassificationOngoingNon-ongoingTotal 2011–12Total 2010–11
Full timePart timeFull timePart timeCasual
MFMFMFMFMFMFMF
Statutory office holder 00000100000101
SES Band 1 24000000002424
EL 2 11150000000011151314
EL 1 30293501001134363339
APS 6 174211714110120651957
APS 5 173611441160123582051
APS 4 174901206022119701763
Graduate 01000000000102
APS 3 13380909141015601657
APS 21706454107916371240
APS 1 00000000000010
Cadet01000000000100
Total1082225639277231113140348133328
Grand total33068363024488461

Note: Table is based on paid employees. Employees on long-term leave for more than 12 weeks are not included.

SES Staff Movements

Dr Marie-Louise Ayres was promoted to Assistant Director-General, Resource Sharing, on 29 August 2011.

Dr Warwick Cathro, Assistant Director-General, Resource Sharing and Innovation, retired 15 March 2012. Dr Cathro had been on extended leave since 14 June 2011.

Equal Employment Opportunity

Table F.3: Staff by Equal Employment Opportunity Group and APS Classification, 30 June 2012
ClassificationMaleFemaleTotalIndigenous peoplesPeople with disabilitiesCulturally and linguistically diverse background 
Statutory office holder 011001
SES Band 1 246010
EL 2 111526014
EL 1 3436700311
APS 6 2065850414
APS 5 2358812018
APS 4 1970890425
Graduate011100
APS 31560751625
APS 21637530017
APS 1 000000
Cadet011100
Total140348488519115

Note: Data for equal employment opportunity groups are based on information supplied voluntarily by staff.

Staff Training

The Library develops an annual Staff Training Plan. 

The plan is developed through consultation with all areas of the Library and includes priorities identified through the Library’s Strategic Workforce Plan, division business plans and the individual performance development plans of staff. 

Staff undertook development opportunities via internal and external programs, including seminars, workshops and on-the-job training and placements. Training opportunities covered Library technical skills, such as cataloguing, digital publications and preservation, as well as capability development in oral communication and management skills, procurement, writing and strategic planning. Diversity training was also undertaken, including disability confidence and Indigenous cultural awareness training.

The Library continues to use an e-learning induction activity for new staff and developed a new online module in 2011–12 to assist staff in understanding the Library’s work health and safety (WHS) environment. The online induction modules complement the Library’s face-to-face induction sessions and strengthen important messages about the Library’s workplace and APS Values.

In 2011–12, there was a strong focus on WHS training for staff and managers. The training covered the new framework, the responsibilities of all stakeholders and how they relate to the workplace. Health and wellbeing activities focused on psychological health and how to build personal resilience. Designated staff updated or received certification to be officers in first aid, WHS and workplace harassment. 

The total training and development expenditure, excluding staff time, was $389,415. The number of training days undertaken by staff is set out in Table F.4.

Table F.4: Training Days, 2011–12
ClassificationMaleFemaleTotal
SES151429
EL 1–2161208369
APS 5–6143317460
APS 1–480424504
Total3999631,362