Appendix F: Staffing Overview

With the exception of the Director General, all Library staff are employed under the Public Service Act. Conditions of employment for staff below the Senior Executive Service (SES) level are contained in the Library’s Enterprise Agreement 2011–2014. Some staff received enhanced benefits through an Individual Flexibility Arrangement.

At 30 June 2013, the Library had 418 full-time and part-time ongoing staff, 52 full-time and part-time non-ongoing staff and 16 casual staff. Refer to Table F.1 for more details. The average full-time equivalent staffing for 2012–13 was 437, compared to 429 in 2011–12.

Staff Distribution

Table F.1: Staff Distribution by Division, 30 June 2013

Division

Ongoing

Non-ongoing

June 2013

Total

June 2012

Total

 

Full time

Part time

Full time

Part time

Casual

Collections Management

126

26

7

5

5

169

181

Australian Collections and Reader Services

81

25

11

11

9

137

135

Resource Sharing

26

2

1

0

0

29

29

Information Technology

40

5

3

0

0

48

45

Executive and Public Programs

37

10

5

6

1

59

57

Corporate Services

35

5

1

2

1

44

41

Total

345

73

28

24

16

486

488

Staff Classification

Table F.2: Ongoing and Non-ongoing Full-time and Part-time Staff by Classification and Gender, 30 June 2013

 

Classification

Ongoing

Non-ongoing

June 2013 Total

June 2012 Total

Full time

Part time

Full time

Part time

Casual

M

F

M

F

M

F

M

F

M

F

M

F

M

F

Statutory office holder

0

0

0

0

0

1

0

0

0

0

0

1

0

1

SES Band 1

2

4

0

0

0

0

0

0

0

0

2

4

2

4

EL 2

10

12

1

0

0

0

0

0

0

1

11

13

11

15

EL 1

33

33

2

3

1

1

0

0

3

0

39

37

34

36

APS 6

16

41

5

17

0

3

1

0

0

1

22

62

20

65

APS 5

22

35

0

16

1

1

0

2

0

2

23

56

23

58

APS 4

18

54

0

13

1

6

1

2

0

1

20

76

19

70

Graduate

0

1

0

1

0

0

0

0

0

0

0

2

0

1

APS 3

13

38

0

8

5

5

0

5

0

1

18

57

15

60

APS 2

3

10

0

7

2

1

6

7

1

6

12

31

16

37

APS 1

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Cadet

0

0

0

0

0

0

0

0

0

0

0

0

0

1

Total

117

228

8

65

10

18

8

16

4

12

147

339

140

348

Grand total

345

73

28

24

16

486

488

Note: Table is based on paid employees. Employees on long-term leave for more than 12 weeks are not included.

SES Staff Movements

Ms Pamela Gatenby, Assistant Director General, Collections Management, retired on 14 March 2013. Ms Gatenby had been on extended leave since 17 December 2012. Ms Amelia McKenzie was subsequently promoted to Assistant Director General, Collections Management, on 2 April 2013.

Equal Employment Opportunity

Table F.3: Staff by Equal Employment Opportunity Group and APS Classification, 30 June 2013

Classification

Male

Female

Total

Indigenous peoples

People with disability

Culturally and linguistically diverse background

Statutory office holder

0

1

1

0

0

1

SES Band 1

2

4

6

0

1

0

EL 2

11

13

24

0

1

3

EL 1

39

37

76

0

4

13

APS 6

22

62

84

0

5

11

APS 5

23

56

79

2

2

12

APS 4

20

76

96

1

7

23

APS 3 & Graduate

18

59

77

3

5

26

APS 2

12

31

43

1

2

17

APS 1

0

0

0

0

0

0

Cadet

0

0

0

0

0

0

Total

147

339

486

7

27

106

Note: Data for equal employment opportunity groups is based on information supplied voluntarily by staff.

Staff Training

The Library develops an annual Staff Training Calendar.

This calendar is developed through consultation with all areas of the Library and includes priorities identified through the Library’s Strategic Workforce Plan, division business plans, and the individual performance development plans of staff, and recognises the 70:20:10 developmental model[1] that has wide application in the Australian Public Service.

Staff undertook development opportunities through both internal and external programs, including seminars, workshops and on-the-job training and placements. Training opportunities covered Library technical skills such as cataloguing, digital publications and preservation, as well as capability development in oral communication and management skills, procurement, writing, and strategic planning. Diversity training was also undertaken during the year, including Indigenous cultural awareness training.

As part of the Library’s Focus on Leadership Seminar Series, a number of industry leaders (including Dr Ian Watt AO, Professor Peter Shergold AC, Ms Glenys Beauchamp PSM and Mr Andrew Sayers AM) presented to staff. The seminar series is an important element of the Library’s leadership development, providing the opportunity to hear from and ask questions of senior leaders.

The Library continues to develop its e-learning options, with the introduction of a new online module to assist staff in understanding fraud and ethics as they apply to the Library environment. The Library also undertook a substantial review of the online induction program. The online induction module complements the Library’s face-to-face induction sessions and strengthens important messages about the Library’s workplace and APS Values.

The total training and development expenditure, excluding staff time, was $387,750. The number of training days undertaken by staff is set out in Table F.4.

Table F.4: Training Days, 2012–13

Classification

Male

Female

Total

SES

6

29

35

EL 1–2

146

160

306

APS 5–6

147

503

650

APS 1–4

95

497

592

Total

394

1,189

1,583


[1] A blended development model comprising 70% on-the-job experience, 20% coaching and 10% facilitated learning (e.g. classroom and training calendar offerings).