In May 2012, the Hon. Simon Crean, then Minister for the Arts, announced that a new planning and performance reporting framework would be implemented to provide more consistent reporting across national cultural agencies. The first tranche of this new framework commenced in this reporting year.

Government Priority: Access and Relevance

Table 3.8 shows the total number of physical visits to the Library and its collection. Total visitation to the Library building covers both paid and unpaid visits, as well as visits by students as part of an organised education group. Also included in the total visitation data are offsite visitors who see items from the Library’s collection on display at other venues, usually through loans for exhibitions. As the Library has no control over how other institutions measure their visitation, it is difficult to predict a target with any accuracy.

Table 3.8: Number of Visits to the Organisation

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

Visits

1,081,081

863,000

882,000

900,000

917,000

The target for the total number of visits was exceeded. There were several factors contributing to this result: a number of successful events and Friends programs, the popularity of the ACT Government’s Enlighten festival in March, and the higher than anticipated number of people who visited other venues interstate to view the Library’s collection items. Less than 1 per cent of all visits were for paid events.

Online visits to the Library’s website are measured separately, and are shown in Table 3.9.

Table 3.9: Online Visits

  Achieved Target Target Target Target
 

2012–13

2013–14

2014–15

2015–16

Visits (millions)

45.47

35.00

36.00

37.00

39.00

Pageviews (millions) 357 342 352 369 390

The targets were exceeded.

Government Priority: Vibrancy

Table 3.10: Number of Initiatives that Strengthen Ties with Other Countries

  Achieved Target Target Target Target
 

2012–13

2013–14

2014–15

2015–16

Formal

30

30

30

30

30

Informal 67 100 100 100 100

The Library hosted 30 formal initiatives that helped strengthen ties with other countries, involving visits from official representatives from over 13 countries; hosted government delegations from three countries; signed a Memorandum of Understanding with the National Library of China; exchanged information with senior colleagues on areas of potential collaboration with more than ten international libraries and other cultural institutions; and hosted visits by former Ministers for the Arts.

Other initiatives during the year included responding to international requests for advice and information on a range of Library services and activities, and hosting visits by staff from more than 12 international institutions. Library staff also presented papers or appeared on panels, either by invitation or as guest speakers, at 12 international conferences, seminars and meetings.

Government Priority: National Leadership and Organisational Excellence

Share of Funding by Source shows the funding received from Government, cash sponsorship, cash donations and other income as a percentage of total.

Table 3.11: Share of Funding by Source (as a percentage of total funds)

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16
Operational from Government 68.4 71.3 71.8 72.0 72.0
Capital from Government 13.3 14.1 14.3 14.4 14.4
Cash sponsorship income 0.2 0.0 0.0 0.0 0.0
Other cash fundraising income 0.8 0.2 0.1 0.1 0.1
Other income 17.3 14.4 13.8 13.5 13.4

In summary, the majority of the Library’s funding is provided by Government. The variances to budget for funding from Government are due to increased funding received compared to budget for income from sources other than Government, and reflects the conservative nature of the budgets for non-Government funding. The main variances in the source of funding compared to budget were other income and the receipt of additional cash donations. ‘Other income’ refers to revenue from independent sources less resources received free, cash sponsorship and donations. The variance to the budget is due to additional sales of goods and services and the receipt of additional interest. 

In Table 3.12, expenditure on collection development, other capital items, other (non-collection development) labour costs, and other expenses is shown as a percentage of total expenditure.

Table 3.12: Expenditure Mix (as a percentage of total expenditure)

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

Collection development

31.2

30.5

31.5

31.6

31.6

Non-collection capital

9.3

13.6

10.8

11.0

11.1

Other (non-collection development) labour costs

26.6

23.5

24.3

24.2

24.0

Other expenses

32.9

32.3

33.3

33.2

33.3

A large proportion of Library funding is related directly to collection development, including selection, acquisition, accessioning and cataloguing. Other Non-collection capital expenditure relates to building refurbishments, software, plant and equipment. The actual variation against the target in this category relates mostly to revised timing for two major projects, the Digital Library Infrastructure Replacement project and the Reading Room Integration project. In respect of Other (non-collection development) labour costs, the variation was brought about, firstly, by reduced expenditure overall that was mostly driven by the underspend in Non-collection capital and, secondly, by salary spending on extra strategic projects.

Government Priority: Collection Management and Access

The following tables (Tables 3.13 to 3.17) provide data relating respectively to acquisitions, accessions, access, conservation and preservation, and the digitisation of the collection.

Table 3.13: Acquisition

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

Number of acquisitions

132,634

107,400

58,400

58,400

58,400

The target was exceeded.

Table 3.14: Accessions

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

Number of objects accessioned

48,428

47,000

52,250

52,250

52,250

Number of objects awaiting accessioning 3,336 8,294 2,750 2,750 2,750
Percentage of total objects accessioned 94.00 85.00 95.00 95.00 95.00

The targets were met. At the beginning of the year, it had been anticipated that the introduction of the new Resource Description and Access cataloguing rules would have a significant impact on accessioning timeframes. The impact was less than expected, resulting in an increase in the number of objects accessioned and a decrease in the number of objects awaiting accessioning.

Table 3.15: Access (percentage of the collection available)

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

To the public (records in the catalogue)

92.10

90.00

90.00

90.00

90.00

To the public online

3.60

3.64

3.84

4.04

4.52

The target for the percentage of the collection available to the public was exceeded, due to the completion of the Chinese Card Catalogue Conversion project.

Table 3.16: Conservation/Preservation (as a percentage of total objects)

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16
Number of objects assessed/condition checked 4.02 5.00 5.00 5.00 5.00
Number of objects prepared for display or digitisation 0.03 - - - -
Number of items treated for preservation purposes only 100.00 100.00 100.00 100.00 100.00

The number of collection items assessed for preservation purposes was not met. There were fewer items than anticipated requiring condition checking. The condition of all new collection material is routinely checked, as are items requested for use onsite, through interlibrary loans, and for exhibitions. The number of collection items assessed for preservation purposes is below target because the condition of material requested for use is assessed before it is issued, and use of printed material has significantly declined this year.

Table 3.17: Digitisation (percentage of the collection digitised)

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

Percentage of the total collection digitised

3.30

3.00

3.00

4.00

4.00

The target was exceeded.

Government Priority: Education

Table 3.18 shows that the target for participation in the Library’s learning and school education programs was exceeded. This was predominantly a result of significantly underestimated numbers of online visits to the Treasure Explorer website. Attendances at the Learning Program sessions were on par with expectations, although an increasing number of attendees referred to difficulties in finding a parking spot.

Table 3.18: Participation in Public and School Programs

 

Achieved

Target

Target

Target

Target

  2012–13 2013–14 2014–15 2015–16

Learning and school education programs

43,743

12,500

12,500

13,700

13,700