Project Brief | Cataloguing Guidelines | Preservation & Handling
Assembled by the Rev. Fred McKay, the collection covers all aspects of the Australian Inland Mission (AIM) and its work since its inception, particularly at the missions in Dunbar, Birdsville, Innamincka, Broome, Carnarvon, Oodnadatta, Darwin, Alice Springs, Tennant Creek, Beltana, Victoria River Downs and Port Hedland. Subjects include portraits and conditions of Aborigines, ministers of the Mission and their families, the doctors and nurses of the Aerial Medical Service. Also motor vehicles, camels, air patrols, and the Mission's hospitals and nursing homes, pedal wireless, children's camps, general scenes and landscape photographs. A large component was taken by Rev. John Flynn, including portraits and family groups. To assist identification of images, books have been borrowed from the collection and brief biography of John Flynn can be found at: http://www.rfds.org.au/history.htm#JOHN%20FLYNN.
The collection was originally arranged in 2 separate sequences relating to the Manuscript Section's initial arrangement. The first sequence consists of 17 boxes of glass slides (originally called no. 15), folio 16 (a drawer of glass slides, glass negatives, photographic prints and negatives) and folio 17 (similar to no. 16). The second sequence came from MS Box 230 to 237, and contains numerous smaller boxes of material. Any nitrate material (identified on list) has been removed from the boxes and is stored in PIC boxes 38 and 44 in the Nitrate store.
All images in good condition are to be catalogued. There are many duplicate images in the collection, often widely separated. If you are aware you have a duplicate that is already catalogued, add holdings to the existing record and indicate which image was scanned in the 856 3 subfield.
Any Aboriginal images are to be catalogued and scanned, but not displayed in the Pictures Catalogue. Use template AN 24492577 for Aboriginal images (the 530 field is different and the 856 field is not included).
National content Not applicable.
Verification level Completed - review centre standard.
000 Leader line
As default for transparencies.
Change to to 2-dim non-projectabl for negatives
007 Physical description fixed field
Not used
with this collection.
008 Fixed length data elements
The photographs were taken between 1912 and 1955.
Range of
dates:
6 Uncertain dates (q)
7-10 Earliest year
11-14 Last year
other fields as default
Known single date:
6 Known or probable single date (s)
7-10
19##
11-14 blank
other fields as default
For negatives, change
Other fields/Type of material to Picture.
043 Geographic area code
Template default is the
code for Australia. This should be changed to the specific state if known:
NSW: u-at-ne
NT: u-at-no
SA: u-at-sa
QLD: u-at-qn
TAS:
u-at-tm
VIC: u-at-vi
WA: u-at-we
ACT: u-at-ac
Central
Australia: u-atc--
Northern Australia: u-atn--
100 Main entry
100 1 ºaFlynn, John, ºd1880-1951.
245 Title and statement of responsibility
Change first indicator to 0 if there is no main entry
N.B. If the question mark is removed from the statement of responsibility, the note 500 ºaAttribution is uncertain. should be deleted from the record.
Save the heading with the following settings:
Language of access
point not specified
Language of indexing English
Verification level
Completed
Captions
Devise a caption based on the information supplied in the accession list, including location and date (where known) unless it is already in subtitle provided at top of each list. If the same caption applies to more than one photograph differentiate using numbers (check the last number on the Kinetica index). Do not use square brackets around image. Some of the lists have pencil annotations provided by a reader who is familiar with the collection - please use these where possible.
260 Date
If a single date is found on the item
use subfield c, entering year and full stop.
If the date is not known enter
the range of years in square brackets with or without question marks. This
date(s) should match that (those) in the 008.
300 Physical description
Choose an appropriate tag according to the material and delete the others.
300 ºa1 slide : ºblantern, col. ; ºc8.2 x 8.2 cm.
300 ºa1 slide : ºblantern, b&w ; ºc 8.2 x 8.2 cm.
300
ºa1 negative : ºbglass ; ºc# x # cm.
300 ºa1 negative
: ºbnitrate ; ºc# x # cm.
500 General notes
Source of title:
ºaTitle devised by cataloguer based on accompanying documentation.
Collection note
ºaPart of the Australian Inland Mission collection.
Attribution note:
ºaAttribution is uncertain. (Keep this note when statement of responsibility ends with a question mark. Otherwise delete it.)
Colouring note:
If your image has printed on it Colored by T.W.Cameron , add a 500 note: ºa"Colored by T.W.Cameron "
The address for Cameron may help to narrow down the date of the image:
Also add 700 10 ºaCameron, T. W. to the record.
Condition note
ºaCondition:
Inscriptions note
ºaInscriptions:
530 Additional physical form available note
530 ºaAlso available in an electronic version via the Internet
at: http://nla.gov.au/nla.pic-an########
530 ºaDigital master available; ºbNational Library of Australia, Pictures collection; ºdnla.pic-an######## (for Aboriginal images)
540 Copyright
No copyright statement is required for most records as the material is largely out of copyright.
6XX Subject access
Because this collection covers a broad range of subjects, no detailed analysis has been undertaken. Where possible, assign a topical heading (650) and a geographic heading (651). Place names can be checked for spelling, State etc. on Auslig.
The form subdivision $vPhotographs or $vPortraits should be added as
appropriate.
No subject headings are required for scenes of little interest
in unknown locations.
Verification level of headings
Only two
verification levels should be used in completed headings: Completed
and Completed review centre standard (Kineticas
Users guide to authority work). All headings created at NLA should be
Completed unless a large amount of authority work has been done on
a heading in which case it can be Completed review centre
standard. Apparent duplicate headings on Kinetica are often the result of
different verification levels being used. When selecting headings from the
Kinetica index, cataloguers should select headings with verification level
Completed if there is a choice.
Headings Language of access point
This
should always be Not specified whether its a name heading, a
title heading or a series heading. The default on the name heading screen is
English and this should always be changed to Not
Specified.
Headings Language of indexing
This should
always be English even if you are cataloguing a foreign language
item. The default on the title heading screen is Not specified and
this should always be changed to English.
773 Linking field
The link to the collection
record will be set as a default in the template. If a record is created by
copying, rather than from the template, the 773 field will not be automatically
copied, and needs to be inserted manually. Be aware that the first subfield
always reverts to $a and has to be changed to $i .
830 Series for whole collection
The series
heading Australian Inland Mission collection is set as a default in the
template.
856 URL(not used in Aboriginal records)
Copy and
paste the immutable into formula, adding the appropriate AN number for each
record
Eg. 856 41 ºuhttp://nla.gov.au/nla.pic-an########
Where there are multiple holdings, note which image is scanned in subfield 3.
Eg. 856 41 º3P850 #/#ºuhttp://nla.gov.au/nla.pic-an########
850 Holdings statement
Replace # with the appropriate numbers from accession list.
850 ºaANLºcPIC P850 #/# LOC Cold store PIC AIM #/# or
850 ºaANLºcPIC P850 #/# LOC Nitrate store PIC Box ## folder # sleeve ####
For duplicate images, add second copy in a second c field, and note
which image is scanned in 856 subfield 3.
Collection record: 11408153
Template: 24102000
(N.B. This template is to be used for non-Aboriginal images and is appropriate for lantern slides. If you need to use it for negatives, change (1) Type of material in leader line to 2-dim non-projectabl, (2) Type of material in 008/Other fields to Picture and (3) [transparency] in 245 field to [picture])
24102000
LDR New record Projected media Subunit
Full level
with item Full ISBD (AACR2)
Online
001 000024102000
005
20021002134110.0
008 020925s19uu xx nnn tn d
040 ºaANL
ºbeng
043 ºau-at---
100 1 ºaFlynn, John,
ºd1880-1951.
245 10ºaAIM template ºh[transparency] :
ºbsubtitle describing that
part of collection image belongs to /
ºc[John Flynn?] (delete ? if photographer certain)
260 ºc[between
1912 and 1955]
300 ºa1 slide : ºblantern, col. ; ºc8.2 x 8.2
cm.
300 ºa1 slide : ºblantern, b&w ; ºc 8.2 x 8.2
cm.
300 ºa1 negative : ºbnitrate ; ºc# x # cm.
500
ºaTitle devised by cataloguer based on accompanying
documentation.
500 ºaPart of the Australian Inland Mission
collection.
500 ºaAttribution is uncertain. (Keep this note when
statement of responsibility ends with a question mark. Otherwise delete
it.)
500 ºaCondition:
500 ºaInscriptions:
530
ºaAlso available in an electronic version via the Internet
at:
http://nla.gov.au/nla.pic-an########
773 0 ºiIn collection:
ºtAustralian Inland Mission collection
ºw(AKIN)11408153
830
0 ºaAustralian Inland Mission collection.
856
41ºuhttp://nla.gov.au/nla.pic-an########
850 ºaANL ºcPIC
P850 #/# LOC Cold store PIC AIM #/# ºcPIC P850
#/# LOC Nitrate store
PIC Box # folder # sleeve ####
Template: 24492577
(N.B. This template is to be used for Aboriginal images and is appropriate for lantern slides. If you need to use it for negatives, change (1) Type of material in leader line to 2-dim non-projectabl, (2) Type of material in 008/Other fields to Picture and (3) [transparency] in 245 field to [picture])
24492577
LDR New record Projected media Subunit
Full level
with item Full ISBD (AACR2)
Online
001 000024492577
005
20030313102453.0
008 030313q19121955xx nnn tn d
040 ºaANL
ºbeng
043 ºau-at---
100 1 ºaFlynn, John,
ºd1880-1951.
245 10 ºaAIM template for Aboriginal images
ºh[transparency] : ºbsubtitle describing that part of collection
image belongs to / ºc[John Flynn?].
260 ºc[between 1912 and
1955]
300 ºa1 slide : ºblantern, col. ; ºc8.2 x 8.2 cm.
300 ºa1 slide : ºblantern, b&w ; ºc8.2 x 8.2 cm.
300 ºa1 negative : ºbnitrate ; ºc# x # cm.
300 ºa1
negative : ºbglass ; ºc# x # cm.
500 ºaTitle devised by
cataloguer based on accompanying documentation.
500 ºaPart of the
Australian Inland Mission collection.
500 ºaAttribution is uncertain.
500 ºaCondition:
500 ºaInscriptions:
530
ºaDigital master available; ºbNational Library of Australia, Pictures
collection; ºdnla.pic-an########
830 0 ºaAustralian Inland
Mission collection.
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