Cataloguing Guidelines | Project Brief
The collection consists of ca. 656 negatives taken by NLA staff photographers Jim Nomarhas and Loui Seselja. A selection of 113 negatives from the collection are to be individually catalogued and digitised. Of these 38 also have an exhibition print.
Jim took photographs of the Paralympic athletes and teams, village scenes, the opening and closing ceremonies, the Sydney street parade and the equestrian events.
Loui took photographs of select events including swimming, track and field and shooting, as well as medal ceremonies, spectators at Olympic Park and the Paralympic parade held in Garema Place, Canberra on 2 November 2000.
Website for Australian Paralympic team, events for the 18 sports,
program, photos, etc.
http://www.olympics.smh.com.au/paralympics/specials/austteam.html
Sydney 2000 Paralympic games official program 18-29 October 2000
Nq 796.0456 S982
Sydney 2000 Paralympic Games post games report
Nq 796.0456
S982
These procedures for cataloguing the Paralympic collection are similar to those developed for the Olympic collection, however the Paralympics do not have a hierarchy. A collection level record has been created and the images selected for individual cataloguing and digitisation will be created using a template.
Important points to note:
The following records have been created for this collection:
23921766
LDR New record 2-dim non-projectabl Subunit
Full level with item Full ISBD (AACR2)
Online
001 000023921766
005 20020819120754.0
008 020819s2000 xx
nnn in d
040 aANLbeng
043
au-at-neau-at-ac
100 1 aNomarhas, James,d1951-
245 10 aSydney 2000 Paralympic Games templateh[picture]
/cJim Nomarhas or Louis Seselja.
260 c2000.
300 a1
negative :bb&w ;c35 mm.
300 a1 negative
:bb&w ;c5.5 x 5.5 cm.
300 a1 negative :bcol.
;c35 mm.
500 aPart of the collection: Sydney 2000
Paralympic Games.
500 aTitle devised by cataloguer based on
accompanying information.
611 20 aParalympicsn(11th :
d2000 : cSydney, N.S.W.) vPhotographs.
773
0 iIn collection: tSydney 2000 Paralympic
Gamesw(AKIN)23706653
830 0 aSydney 2000 Paralympic
Games
856 41 uhttp://nla.gov.au/nla.pic-an########
850 aANL
cPIC NL387##-##frame #LOC NL387##-## Photographic collection shelves
Not applicable.
This has to be reset at "Completed review centre standard" each time a record is created.
This will copy and should not need changing in any way.
This will copy and should not need changing in any way.
The (known
and probable) date for all the material is 2000.
This will be either:
u-at-ne New South Wales,
u-at-ac Australian
Capital Territory
This will be either:
100 1 0 ºaNomarhas,
James,ºd1951-
100 1 0 ºaSeselja, Loui,ºd1948-
Jims photographs are accompanied by a descriptive list providing
information about either individual negatives, or small groups of
negatives. In some cases these captions will need to be edited as they
are either too long, or not appropriate for a title.
Nb the dates on the list do not always match the date on the accompanying negative folder or the date of an actual event. When cataloguing the cataloguer will need to verify the dates from other sources.
Louis photographs do not have a descriptive list, so all titles will need to be devised by the cataloguer.
In this collection of photographs, where all athletes have a disability, it will usually be unnecessary to indicate in the title that an athlete is disabled. The allocated subject headings should provide access for researchers. However, when cataloguing this collection the following recommendations for referring to people with disabilities should be considered. These recommendations are based on the Commonwealth Disability Strategy.
The terms "people with disabilities" or a "person with a disability" is used as this puts the person before their disability.
Devising titles
Where a negative is not listed on the captions list the cataloguer will need to devise a title from information supplied on the negative packet, from the image itself and from supplementary information such as the Paralympics programme and the website. (see references).
The ºa subfield should consist of :
If the wording used in your title is taken from the descriptive list, or details on the negative packet, then you do not have to use square brackets. However, if you have to add words or phrases they should be put in square brackets. If the same caption applies to more than one photograph differentiate them by using numbers (check for duplicate tiles in the the Kinetica index).
e.g. Australian equestrian team at the Paralympic Games, 16 October 2000 [1]
ºh[picture]
/ºcJim Nomarhas
ºcLoui Seselja
Example
245 10 ºaMembers of the Australian team with luggage, Sydney 2000 Paralympic Games, 14 October 2000ºh[picture] /ºcJim Nomarhas.
Save the heading with the following settings:
Language of access
point not specified (default)
Language of indexing English
Verification
level Completed
This is unpublished material, just the date 2000 in the ºc. 260 ºc2000.
The collection contains black & white and colour negatives in two sizes. Select one of the following:
300 ºa1 negative :ºbb&w ;ºc35 mm.
300 a1
negative :bb&w ;c5.5 x 5.5 cm.
300 a1 negative
:bcol. ;c35 cm.
Title: Depending on whether the title has been taken directly from the captions list, or if it has been devised by the cataloguer the note will be either:
500 ºaTitle from the descriptive list, or
500 ºaTitle
devised by cataloguer using information from the descriptive list.
500 ºaPart of the collection: Sydney 2000 Paralympic Games
Condition
Condition notes will not be required as the material is new.
If there is information in the descriptive list which has not been used in the title, but which is considered to be important include that information in the 520. e.g. corporate body names that are not given a subject heading such as McDonalds.
If there is an exhibition print of the negative give the following
note:
530 # # ºaExhibition print held.
No copyright statement is required as the National Library holds copyright.
If records are being copied, and the template not used, this field will not automatically copy into the record and will need to be manually entered into the record.
773 0 ºiIn collection:ºtSydney 2000 Paralympic Gamesºw(AKIN)23706653
The series heading has been set as a default in the template
830
ºaSydney 2000 Paralympic Games
856 41 ºuhttp://nla.gov.au/nla.pic-an########
The PI will copy into the record but the Amicus number has to be changed. Do this change before adding the 850 field, so the record doesn't download with the wrong PI.
The collection has been given NL38737 and NL38742 accession numbers by Imaging Services. These numbers consist of a 5 digit "job number" followed by a dash and a number for the roll of film. These numbers are written on the negative folder, and given in the caption list.
Use the number as given (i.e. with a dash) and add the frame number for the particular image. The location for both the black and white and colour negatives will be the NL Photographic collection shelves, expressed as:
LOC NL#####-# Photographic collection shelves
(ie. with the job
and roll number but not the frame number)
If there is an accompanying exhibition print a second holding will need to be added. Use the same NL number/roll/frame formula but add "Exh. print". For the location of the exhibition print use the drawer number Q114.
Examples of holdings statements:
Black and white or colour negative:
850 ºaANLºcPIC
NL38737-14 frame 7 LOC NL38737-14 Photographic collection shelves
Negative plus exhibition print:
850 ºaANLºcPIC
NL38730-14 frame 7 LOC NL38730-14 Photographic collection shelvesºcPIC
NL38730-14 frame 7
Exh. print LOC Drawer Q114
There will be two levels of subject access:
650 0 ºaSports teamsºzBelgiumºvPhotographs
For Australian sports men and women add a 600 personal name heading.
Notes on constructing personal names:
If the name
is not already in the Kinetica index first check that you have searched with
the correct spelling, try some alternatives. Also search the author index to
see if a heading has been set up in there.
If you have to add a new heading
to the index:
$v form subdivision, Portraits or Photographs?
H1935 advises the use of the subdivision Portraits for works which stress "the visual identity of the individual".
Descriptive terms for graphic materials defines portraits as:
"Graphic representation, especially of the face, of real persons, usually posed, living or dead. Pictures whose purpose is the portrayal of an individual or several people, not pictures which merely include people as part of an event or scene."
The majority of the images of people in this collection would therefore be given the $v form subdivision Photographs rather than Portraits.
For Australian sports men and women add a 600 personal name heading and 650 for class of person, plus 656 term from the Occupations thesaurus.
Australian athletes example
600 10 ºaFahey,
RosalieºvPortraits.
650 0 ºaHorsemen and
horsewomenºzAustraliaºvPhotographs
650 0 aAthletes with
disabilitieszAustraliavPhotographs
656 7 ºaHorse
riders.º2local
Add a 650 in cases where a 600 is not used but the image is of that type of person, eg. swimmers
Assign headings to provide subject access to different aspects of people, if these aspects are significant. See H1330b. in the LCSH H lists folders.
650 0 Women swimmersvPhotographs
650 0 Athletes
with disabilitiesvPhotographs
651 0
aSwimmersvPhotographs
656 7 aSwimmers2local
Headings for corporate bodies such as McDonald's will not be added. Access to these will rely on the 245 title or 520 summary note fields.
Additional topical headings may be required for some images. Some suggestions are listed below.
The 656 should correspond to the 650 class of person heading.
Paralympic Games headings
611 20
ºaParalympicsºn(11th :ºd2000 :ºcSydney,
N.S.W.)ºvPhotographs
611 20 ºaParalympicsºn(11th
:ºd2000 :ºcSydney,N.S.W.)ºxManagement ºvPhotographs
611
20 ºaParalympicsºn(11th :ºd2000 :ºcSydney,
N.S.W.)ºxSecurity measures ºvPhotographs
Generally applicable
650 0 ºaBusesºzNew
South WalesºzSydneyºvPhotographs
650 0 ºaMedical
personnelºzNew South WalesºzSydneyºvPhotographs
650 0
ºaPolice vehiclesºzNew South WalesºzSydneyºvPhotographs
650 0 ºaPoliceºzNew South WalesºzSydneyºvPhotographs
650 0 ºaSearch dogsºzNew South
WalesºzSydneyºvPhotographs
650 0 ºaSports
facilitiesºzNew South WalesºzSydneyºvPhotographs
650 0
ºaSports spectatorsºzNew South
WalesºzSydneyºvPhotographs
650 0 ºaSports
personnelºzNew South WalesºzSydneyºvPhotographs
650 0
ºaVolunteersºzNew South WalesºzSydneyºvPhotographs
650
0 ºaWheelchairsºzNew South WalesºvPhotographs
Opening and closing ceremonies
650 0
ºaCrowdsºzNew South WalesºzHomebush BayºvPhotographs
650 0 ºaFireworksºzNew South WalesºzSydneyºvPhotographs
600 10 ºaFischer, Tim,ºd1946-ºvPortraits
650 0
ºaFlagsºzAustraliaºvPhotographs
600 10 ºaHoward,
John,ºd1938-ºvPortraits
610.20 ºaParalympic Village (Sydney,
N.S.W.)ºvPhotographs
611 20 ºaParalympicsºn(11th
:ºd2000 :ºcSydney, N.S.W.)ºvPhotographs
650 0
ºaPoliticiansºzAustraliaºvPortraits
650 0 ºaPrime
ministersºzAustraliaºvPortraits
600 10 ºaSamaranch, Juan
AntonioºvPhotographs
610.20 ºaStadium Australia (Homebush Bay,
N.S.W.)ºvPhotographs
651 0 ºaSydney
(N.S.W.)ºvPhotographs
650 0 ºaStadiumsºzNew South
WalesºzSydneyºvPhotographs
656 7 ºaFederal
politicians.º2local
Sydney street parade
650 0
ºaParadesºzNew South WalesºzSydneyºvPhotographs
611 20
ºaParalympicsºn(11th :ºd2000 :ºcSydney,
N.S.W.)ºvPhotographs
651 ºaSydney (N.S.W.)ºvPhotographs
Paralympic Parade Canberra
650 0
ºaParadesºzAustralian Capital
TerritoryºzCanberraºvPhotographs
600 10 ºaHumphries,
Gary,ºd1958-ºvPhotographs
650 0
ºaPoliticiansºzAustralian Capital TerritoryºvPhotographs
650
0 ºaCrowdsºzAustralian Capital
TerritoryºzCanberraºvPhotographs
Paralympic torch relay
611.20
ºaParalympicsºn(11th :ºd2000 :ºcSydney,
N.S.W.)ºvPhotographs
650 0 ºaParalympic torch relayºzNew
South WalesºvPhotographs
650 0 ºaRunners (Sports)ºzNew South
WalesºzSydneyºvPhotographs
Teams (use appropriate geographic subdivisions)
650 0 ºaAthletesºzAustraliaºvPhotographs
650 0
ºaBasketball teamsºzAustraliaºvPhotographs
650 0
ºaFootball teamsºzAustraliaºvPhotographs
650 0 ºaSports
teamsºzUnited StatesºvPhotographs
650 0 ºaSports
teamsºzAustraliaºvPhotographs
650 0 ºaTennis
teamsºzAustraliaºvPhotographs
Coaches
650 0 ºaCoaches
(Athletics)ºvPhotographs
650 0 ºaCoaches
(Athletics)ºzAustraliaºvPhotographs
650 0 ºaSwimming coaches
(Athletics)ºzAustraliaºvPhotographs
Athletes (Use geographic subdivision for
Australian)
650 0 ºaArchersºzAustraliaºvPhotographs
650
0 ºaAthletes with disabilitiesºzAustraliaºvPhotographs
650 0
ºaAthletesºzAustraliaºvPhotographs
650 0 ºaBasketball
playersºzAustraliaºvPhotographs
650 0
ºaBowlersºzAustraliaºvPhotographs
650 0
ºaCyclistsºzAustraliaºvPhotographs
650 0
aFencerszAustraliavPhotographs
650 0 ºaFootball
playersºzAustraliaºvPhotographs
650 0 ºaHorsemen and
horsewomenºzAustraliaºvPhotographs
650 0 ºaRunners
(Sports)ºzAustraliaºvPhotographs
650 0 ºaShooters of
firearmsºzAustraliaºvPhotographs
650 0
ºaSwimmersºzAustraliaºvPhotographs
650 0 aTable tennis
playerszAustraliavPhotographs
650 0 ºaTrack and field
athletesºzAustraliaºvPhotographs
650 0 ºaVolleyball
playersºzAustraliaºvPhotographs
650 0 ºaWeight
liftersºzAustraliaºvPhotographs
650 0 aWomen
archerszAustraliavPhotographs
650 0 ºaWomen
athletesºzAustraliaºvPhotographs
650 0 ºaWomen basketball
playersºzAustraliaºvPhotographs
650 0 ºaWomen
bowlersºzAustraliaºvPhotographs
650 0 ºaWomen
runnersºzAustraliaºvPhotographs
650 0 ºaWomen
swimmersºzAustraliaºvPhotographs
650 0 ºaWomen track and
field athletesºzAustraliaºvPhotographs
Events
650 0 ºaBroad
jumpºxCompetitionsºzNew South
WalesºzSydneyºvPhotographs
650 0 ºaWheelchair
sportsºxCompetitionsºzNew South
WalesºzSydneyºvPhotographs
650 0 ºaWheelchair
basketballºxCompetitionsºzNew South
WalesºzSydneyºvPhotographs
650 0 aWheelchair track and
fieldxCompetitionszNewSouthWaleszSydney
vPhotographs
650 0 ºaWheelchair road
racingºxCompetitionsºzNew South WalesºzSydney
ºvPhotographs
Sydney Olympic Park, Homebush Bay and other Olympic venues in
Sydney
With named buildings do not add a broader term of the type:
[name of city]-Buildings, structures, etc.
Instead assign a heading of the
type of building, with a geographic subdivision
610 20 ºaDome and
Exhibition Complex (Sydney Showground, Homebush Bay, N.S.W.)
ºvPhotographs
610 20 ºaDunc Gray Velodrome (Bankstown,
N.S.W.)ºvPhotographs
610 20 ºaStadium Australia (Homebush Bay,
N.S.W.)ºvPhotographs (AKA Olympic stadium)
610 20 ºaState Hockey
Centre (Homebush Bay, N.S.W.)ºvPhotographs
610 20 ºaSydney
International Aquatic Centre (Homebush Bay, N.S.W.)ºvPhotographs
610
20 ºaSydney International Archery Park (Homebush Bay,
N.S.W.)ºvPhotographs
610 20 ºaSydney International Equestrian
Centre (Horsley Park, N.S.W.)ºvPhotographs
610 20 ºaSydney
International Shooting Centre (Liverpool, N.S.W.)ºvPhotographs
610 20
ºaSydney SuperDomeºvPhotographs
650 0 ºaAquatic sports
facilitiesºzNew South WalesºzHomebush BayºvPhotographs
650 0
ºaBasketball courtsºzNew South WalesºzHomebush
BayºvPhotographs
650 0 ºaSports facilitiesºzNew South
WalesºzSydneyºvPhotographs
650 0 ºaStadiumsºzNew South
WalesºzHomebush BayºvPhotographs
650 0
ºaVelodromesºzNew South WalesºzHomebush
BayºvPhotographs
Residences, rooms and life in the Paralympic
Village
611.20 ºaParalympic Village (Sydney,
N.S.W.)ºvPhotographs
Food & dining hall
650 0
ºaAthletesºxNutritionºvPhotographs
650 0 aCoffee
shopszNew South WaleszHomebush BayvPhotographs
650 0
ºaDinners and diningºzNew South
WalesºzSydneyºvPhotographs
650 0 ºaDining roomsºzNew
South WalesºzSydneyºvPhotographs
650 0 ºaFast food
restaurantsºzNew South WalesºzHomebush BayºvPhotographs
LDR New record 2-dim non-projectabl Collection
Full level with
item Full ISBD (AACR2)
23706653
Online
001 000023706653
005 20020819130216.0
008 020627s2000 xx nnn
in d
040 aANLbeng
043 au-at-neau-at-ac
100
1 aNomarhas, James,d1951-
245 10 aSydney 2000 Paralympic
Gamesh[picture] /cJim Nomarhas and Loui Seselja. 260
c2000.
300 a654 negatives :bb&w and col. ;c5.5
x 5.5 cm. and 35 mm.
500 aSelected items have been individually
catalogued and digitised.
500 aTitle devised by cataloguer.
520
aThe National Library sent staff photographers James Nomarhas and Loui
Seselja to the Sydney 2000 Paralympic Games to photograph the athletes and a
range of events. The images show the life of the athletes in the Paralympic
Village, the opening and closing ceremonies, and the Sydney street parade and
Canberra parade following the closure of the Games. The events covered include
shooting, swimming, track and field, wheelchair basketball and equestrian.
530 aContact sheets are available for all negatives. Exhibition prints
from a small selection of negatives are also held.
611 20
aParalympicsn(11th :, d2000 : cSydney, N.S.W.)
vPhotographs.
650 0 aAthletes with disabilitieszAustralia
vPhotographs.
650 0 aAthletesvPhotographs.
651 0
aParalympic Village (Sydney, N.S.W.) vPhotographs.
650 0
aSports facilitieszNew South
WaleszSydneyvPhotographs.
700 1 aSeselja,
Loui,d1948-
850 aANLcPIC NL38737, NL38742 LOC NL
Photographic collection shelves ; Drawer Q114 (Exh. prints)
Example subunit record
23616894
LDR New record 2-dim non-projectabl Subunit
Full
level with item Full ISBD (AACR2)
Online
001 000023616894
005 20020820110416.0
008 020531s2000 xx nnn
in d
040 aANL beng
043 au-at-ne
100 1
aNomarhas, James, d1951-
245 10 aMembers of the
Australian team with luggage, Sydney 2000 Paralympic Games, 14 October 2000
h[picture] / cJim Nomarhas.
260 c2000.
300 a1
negative :bb&w ;c35 mm.
500 aPart of the collection:
Sydney 2000 Paralympic Games
611 20 aParalympics n(11th
:,d2000 :cSydney, N.S.W.)vPhotographs
650 0
aAthletes with disabilitieszAustralia vPhotographs.
650 0
aAthleteszAustralia vPhotographs.
656 7 aSportsmen
and sportswomen.2local
773 0 iIn collection: tSydney 2000
Paralympic Gamesw(AKIN)23706653
830 0 aSydney 2000 Paralympic
Games
856 41 uhttp://nla.gov.au/nla.pic-an23616894
850
aANLºcPIC NL38737/22 frame 7 LOC NL38737/22 Photographic collection
shelves
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