[University of Sydney] [State Library of NSW] [National Library of Australia] [Monash University]

Australian Cooperative Digitisation Project, 1840-45


APPENDIX 3
Organisation

The Project Leader will be the University of Sydney with formal responsibility for administration of ARC funding and reporting. This leadership role is reflected in the designation of the Chair of the Project Management Committee

The organisational structure of the project is based on the committees and groups described below:


Project Management Committee

The Project Management Committee comprising representatives of the core partners and principal academic researchers associated with the project, and chaired by Professor Webby from the University of Sydney, will provide overall management of the project. This Committee will be responsible for overall direction, leadership and coordination of the project.

Project Steering Committee

At the operational level will be a smaller Project Steering Committee for operational control and supervision of the project, made up of a representative from each participant institution, it will be responsible for the process of the project.

A table representing broad management functions and analysis for the operational aspects of the project is attached. Within the actual workings of the project all participants would be involved, to varying degrees, in the common issues of content, preparation, design, technical production and user focus. The principle underlying this collaborative project is that each participant will acquire skills and expertise in the process to benefit their institutions and users.

Academic Advisory Group

This group will function generally as an electronic group rather than a formal committee. The group will provide advice on such matters as content, priorities, user specifications for design and testing. Close involvement of advisers in the project would be encouraged.

Technical Advisory Group

This group will function as an electronic group rather than as a formal committee. The group will provide specific expert advice to the project.

Management Functions and Analysis

Strategic Role Functions: "Leadership and coordination"
Composition: Academic Chair; 1 person from each partner
Functions: Project leadership; Coordination; Advocacy; Financial administration of project by University of Sydney.

Strategic Role Functions: "The user"

Strategic Role Functions: "Implementation"
Composition: Ross Coleman (Sydney); Robert Stafford (Monash); Alan Ventress (SLNSW); Colin Webb (National Library of Australia)
Functions: Coordination and implementation of technical aspects; Cross-liaison between institutional partners; Training; On-going management on project completion.

Strategic Role Functions: "Academic"
Composition: Project leader: Ross Coleman; University of Sydney staff; Other academic interests; Other partners
Functions: Administrative support to Project Management Committee; Institutional data collection about Ferguson holdings; Project Leadership in academic community; Developing industry specification for functionality of the product; Selection of items; Integrity of the original - Provide guidelines; Providing guidelines for "best" copy for filming and digitisation; Bibliographic control.

Strategic Role Functions: "Technical and design standards"
Composition: Project leader Alan Ventress; State Library staff; Vendors; Experts; Other partners
Functions: Institutional data collection about Ferguson holdings; Developing technical specifications and procedures; Physical consolidation of items prior to preservation (if needed) and filming/digitisation; Contracting of filming and digitisation (including quality control); Design of interface and delivery system; Design of training; Placing and monitoring of contracts; Adherence to available Standards; Documentation of technical aspects of project; Design of document control structure.

Strategic Role Functions: "OCR conversion"
Composition: Project Leader Robert Stafford; Monash staff; Other partners
Functions: Institutional data collection about Ferguson holdings; OCR of fiction items.

Strategic Role Functions: "Network and design standards"
Composition: Project leader Colin Webb; NLA staff; Vendors; Experts; Other partners; DNC
Functions: Institutional data collection about Ferguson holdings; Investigating the long-term storage and maintenance of the product; Networking issues; Contracting of filming and digitisation (including quality control); DNC issues; Physical consolidation of items prior to filming; Adherence to available standards; Shared responsibility for document control structure and design of interface and delivery system.


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Last updated 5 February 1996.