[University of Sydney] [State Library of NSW] [National Library of Australia] [Monash University]

Australian Cooperative Digitisation Project, 1840-45


APPENDIX 4
Budget

Summary:

Institution: Contributions from participants in cash or kind:

$A26,978 - University of Sydney Library
$A37,102 - State Library of NSW
$A37,102 - National Library of Australia
$A15,228 - Monash University Library

$A116,410

$A345,550 - ARC funding sought:
$A461,960 - TOTAL COST OF PROJECT

Detailed line budgets attached, with justification and distribution.

The project is seeking ARC support in the specific technological areas of the project for equipment and production costs associated with digitisation. It is in these areas, where the particular needs of tooling of the infrastructure for new facilities and equipment, and for the development of new skills, that ARC funding is appropriate.

To assist with the project we are also seeking funds for 3.2 research support staff.

All overhead costs and all management costs, and as far as possible all costs for "established" functions (microfilming, selection etc) are absorbed by the participants, though because of the importance of protecting the original materials some support is required here (estimated at .75 of a staff member).

Income:

While the project will provide opportunities for some cost-recovery in areas such as CD-ROM production, print reproduction, negotiation regarding commercial rights, other value-added products, and possible network user-pays arrangements, direct income from the products of the project is not envisaged as significant: ie less than $A10,000 over 2-3 years after the project.

Income from the project will go toward maintenance and refreshing of the digital material.

Any income from the project will, through the Project Management Committee, be distributed to ensure that maintenance costs are covered. In the very unlikely event of any surplus income (above maintenance) from the project, the Project Management Committee will consider courses of action within funding regulations and costs and contribution of participants.

Australian Cooperative Digitisation Project Budget

Assumptions: This budget is prepared on the assumptions that this project is for c.1,100 volumes, containing c. 150,000 pages. It is assumed that all or some of the following process stages occur: selection of items, conservation preparation of items, preservation microfilming to Australian and international standards, preservation digitisation of microfilm to .TIFF image files, conversion of selected items to ASCII text, design and implementation of document control structure and interface, design and provision of network delivery system, documentation and training, and preservation storage of microfilm masters and master digital data files.

Project Stage
0. Management Committee

(100% ARC grant)

Contributions by Partners
Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
14,000                  3,500         3,500          3,500       3,500                               

1. Selection of Items

Including: identifying the items in the project period, establishing criteria for choosing the "best" copy for filming and digitisation, choosing the best copy, collation, performing necessary bibliographic and integrity checks and controls.

110 titles x 4 hrs each = 440hrs x $A15.25ph (LT2) = $A6,710 + $A4,000 management) (0% ARC grant, 100% partners)

Contributions by Partners
Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
10,710                  2,678         2,678          2,678       2,678                               

2. Conservation preparation

Including: Transport to SLNSW (Syd.Uni, Monash items), Preparation of conservation specification and standards, documentation, flattening, cleaning, repair of minor tears (as needed) - required to protect integrity of originals.

1,100 items x 2 hours each x $A20.00ph (Conservator) = $A44,000
(inc 0.75 support staff) + $A4,000 (management)

Contributions by Partners
Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
48,000     27,000       5,250         7,875          7,875                 

3. Preservation microfilming to Australian and international Standards

Including: developing technical specifications and procedures, contracting of filming (including quality control), production of 3 generations microfilm on polyester base (contracted by SLNSW)

Est. 150,000 images = $A45,000 (0% ARC grant)

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
45,000                  10,000        17,500         17,500                

4. Preservation Digitisation

Including: developing technical specifications and procedures, contracting of digitisation (including quality control), production of c.150,000 uncompressed TIFF digital files (contracted by SLNSW).

Est. 150,000 images= $A72,000 + $A7,000 management + $A36,000 (1.0 Est. research support) (partners to pay management)

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
115,000    108,000      1,750         1,750          1,750       1,750      

5. Conversion of selected items to ASCII (OCR)

Including development of specification, testing, production, quality control (contracted by Monash)

Est 6 items. Staff cost = $A5,300, software = $A1,750 +3,500 management (ARC grant for software and 0.2 support staff)

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
10,550     7,050                                     3,500      

6. Document Control Structure and Interface

Including: Design of interface and delivery system, Design and implementation of document control structure (contracted by SLNSW/NLA).

500 hours consultant x $A100.00ph = $A50,000 + $A45,000 research 1.25 + $A15,200 (management (95 ARC grant)

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
110,200    95,000       3,800         3,800          3,800       3,800      

7. Network and online System

Including: Provision of online NLA network access pc and printer at each site to achieve standardised communication across all sites

NLA server = $A30,000, 4 PCs and printers (4 x $A10,000) (100 % ARC grant)

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
                                      70,000         70,000                                                 

8. Documentation and Training

Including: Design and production of training manuals and other training aids for partners and clients (contracted by SLNSW)

Est. 200hrs x $A25.00ph (Trainer) = $A5,000 + $A7,500 design and printing

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
           12,500       12,500                                                 

9. Preservation storage of microfilm and digital data

Including: Storage of microfilm masters off-site in low temperature and low humidity storage, and dedicated 20 Gigabyte (upgradable to 40 Gb) optical storage system for long-term preservation, contingency and as a near-line mass-storage device capable of producing future digital products (eg CD-ROM on demand)

Storage of microfilm and digital data for 1 year, Optical storage ($A21,000)

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
26,000     26,000                                                 

Total      ARC Grant    Syd. Uni.     SLNSW          NLA         Monash Uni.                         
461,960    345,550      26,978        37,103         37,103      15,228     

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Last updated 5 February 1996.