Keeping Government Publications Online

Capturing the Evidence: Strategies for Keeping Records of Web Activity

A presentation by Adrian Cunningham from the National Archives of Australia for the Keeping Government Publications Online : Guidelines for Commonwealth Publishers Seminar, July 2002.

If you have Powerpoint available you may access the actual presentation - Capturing the Evidence: Strategies for Keeping Records of Web Activity

An outline of the presentation is below.

Key Points

Recordkeeping issues for Web resources

Diversity of web resources

Archiving Web Resources

A policy for keeping records of web-based activity in the Commonwealth Government

First released in March 2000 - http://www.naa.gov.au/records-management/publications/archiving-web-policy.aspx

Objective

To provide clear policy direction to Commonwealth Agencies on their responsibilities to create, capture, manage and retain web-based records for as long as required.

Agency responsibilities for recordkeeping

Best Practice Statements

Archiving Web Resources

Guidelines for keeping records of web-based activity in the Commonwealth Government - Released March 2001

Content of the Guidelines

Fundamentals of good web-based recordkeeping

Assessing Risk

Strategic and Technological Options

Object and/or Event Driven Approaches

Object Driven Approaches

Managing the 'objects' that constitute or are made available via a web site

Site maps are important to preserve as a record of relationships between content

Managing Objects Separately

metadata store:
absolute URI
data object
MIME type
Start and end date of data object-URI association
Publication records
AGLS metadata

"Snapshots of Web sites"

Factors to Consider

Event Driven Approaches

Capturing 'events' or transactions that occur between the website and the user

Capturing Events

What About Metadata?

Preservation Issues

Maintaining web-based records over time:

Retention/Disposal Options

URLs

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