National Library of Australia


Guidelines for Reciprocal Access - Long-Term Loans
Melbourne Asian Research Libraries Consortium (MARLC)


The decision to allow material to be borrowed on a long-term basis should remain with the Subject Librarian in charge of the vernacular collection in question, eg Korean, Chinese, Japanese, Indonesian, etc.

Long-term loans should be made available to Academic Staff and Post- Graduates on the recommendation of the Subject Librarian.

The kind of material to be borrowed should be left as open as possible, ie. monographs, serials, microfiche/microfilm, etc.

In general, serials loans should be restricted to bound serials only.

In normal circumstances the usual Inter Library Loan charge will apply. However, consideration should be given to the loan of large sets of material. Individual loans could be approved by Subject Librarians to over-ride the system to allow extended loan periods.

If an item borrowed long-term is requested by another library patron, a hold is placed on that item, it will be recalled by the Loans system at short notice.

All borrowers should be warned that an item may be recalled at any time.

A maximum of 50 volumes should be loaned at one time.

A request for a long-term loan should be made to the Subject Librarian who will then alert the Inter-Library Loans section to expect a request for this kind of loan from Melbourne University.

Extended loan transactions should be handled by the Inter-Library Loans Section, not by normal Loans procedures.

Loan period should not be longer than 6 months. Extensions on the loan should only be made in consultation with the Subject Librarian.

This long-term loan procedure should be trialled for 12 months.


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Last modified: August 18 2004.