LACC Frequently Asked Questions


Libraries Australia Cataloguing Client

How do I install or reinstall the Client?

You must first subscribe to Libraries Australia. Before installing the Client you should read the Installation and Configuration Guide and the Release notes. Once you have subscribed you will then be sent a link to install the Client. There may be a charge to use the client.

If you need to re-install the Client you just need to follow your instructions for installing the Client or get in touch with the Libraries Australia help desk through e-mail or phone 1800 026 155.

Can I change my font?

Yes, you can change your font by choosing Options, then Preferences, a screen will then appear enabling you to change your fonts, including the colours. However, of the default fonts available, only Ariel Unicode supports Non-Roman scripts and diacritics.

Where can I search for deleted duplicate records?

You can search for deleted duplicate records in the XN field, they are then displayed in the 099 field of records.

How do I enter non-English characters?

Non Roman script characters (e.g. CJK) are input using the Microsoft Windows Input Method Editor (IME). A Unicode compliant font should be used to view these characters, with a point size of 14 or greater recommended. Information on Unicode compliant fonts can be found at Unicode. Please note if you have changed the font of your client - only Ariel Unicode supports Non-Roman scripts and diacritics.

Searching

How do I find a name, title or subject?

To find a Name, Title or Subject in the Libraries Australia Cataloguing Client using the NA (name), TI (title) or SU (subject)index you must enter starting words of the exact phrase, e.g. f ti man from snowy river.

The words 'and', 'or' and 'not' must be enclosed in single quotes or else they are interpreted as Boolean operators (e.g. Wallace 'and' Grommit). You can also use the truncation symbol ? or the wildcard ! (e.g. Trust? for Trust, Trusting, Trustee, etc). There are also keyword indexes, for instance for Names (NW), Titles (TW) and Subjects (SW).

A full list of the search term indexes is listed in Appendix 2 of the manual, and details of the use of wildcards and truncation in section 3.2.7.

Cataloguing

Will correct punctuation be inserted in the appropriate places?

Punctuation will be added to the bibliographic record on export and in the MARC View. Cataloguers will generally not have to enter punctuation and will not see punctuation in the Edit screen. The exception is punctuation before $b in the 245 field. Because this $b can be preceded by . ; or : the cataloguer needs to supply the punctuation.

How are diacritics input?

In the Client diacritics and special characters appear on a Special characters toolbar:  

choosing the Special characters toolbar

Choosing the toolbar

Special Characters toolbar

The Special Characters toolbar

When using a combining diacritic, place the cursor after the letter the diacritic will combine with and click on the diacritic in the toolbar.

We recommend that a Unicode font, point size 14 or greater, be used when inserting diacritics and special characters. Script characters can be entered via the user’s Windows Input Method Editor (IME).

Note: When the diacritics are turned on the edit screen shrinks, to un-shrink turn off the diacritics.

Can I use templates?

In addition to the predefined templates available in the Client, you can create your own templates. Your own templates are stored locally on your computer, not as records on the database.

Which fields require the @ as a filing indicator?

The @ symbol is used in cataloguing instead of filing indicators. It is only used in those fields that require a filing indicator. It is placed before the term that you consider to be the index term. A # symbol is used in place of the filing indicators in First and Second indicator positions as required.

For example, the title:

The wonderful world of libraries
is inserted as:
245 1#$aThe @wonderful world of libraries

Note: The 246 tag does not use filing indicators or @, and should be entered with any initial article omitted.

Is there a list of MARC21 codes?

You will find the full list of codes used in the cataloguing client at http://www.nla.gov.au/librariesaustralia/cathelp/bib/index.html, with links to more detailed information.

In the client you can bring this screen up by clicking on the icon with a question mark in it. When editing a record you may also get help screens for particular codes by placing the cursor on the line the code is on, then pressing F1.

Marc help screenshot

Authorities and indicators

The way the client works is that the indicators go missing when you link an authority to a heading. After doing the linking you will need to add the relevant indicators.

For example, when linking a subject, the authorised heading should be a Library of Congress subject heading and so the second indicator will be zero.

If unsure of indicator values, just press F1 while your cursor is on the line the heading is on, and an online help screen will come up.

How do I change the material type in a newly copied/cloned record?

Select the record, bring it into edit and click the Change Material Type button button.

NOTE: You need to review the record as not all material specific fields relevant to the original material type are deleted.

Importing a record onto the LACC from another database

To import a record into LACC from another database simply click on the external databases button button. This will take you to the search screen from where you can choose which databases you would like to search.

Note: Do not do the search in the command line as it will only search the ANBD.

Note: When importing a record from OCLC using the web interface, the 600 field disappears. This is a known problem and has been reported to our vendors. The easiest way to fix the problem is to manually copy the fields across.

How does the copy/clone function work?

To copy/clone a record, you open the record you wish to copy/clone and then you click on the Copy/Clone Record button. Item specific fields are lost when copying or cloning a record and these include the fields: 020, 022, 024, 260, 5XX and 9XX.

These codes are removed as a safeguard against data specific to the copied record being incorrectly left in the newly created record. However, if you wish to add information from these fields to the copied or cloned record you can copy and paste the fields from the original record.

What non-Latin scripts are supported?

Note: After inputting Chinese you can then click the ‘Transliteration’ button and LACC will automatically transliterate the text into an empty field.

Need more help?

You can contact Libraries Australia Help Desk by phone, via email or through the forms of the Libraries Australia site:

http://www.nla.gov.au/librariesaustralia/contactus.html