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Kinetica Annual User's Meeting

26-27 July 2001

Grand Mercure Hotel, Broadbeach Gold Coast

 

 

Kinetica Homepage

Draft Minutes

 

Agenda Item (minutes)

Papers

Presentation

1.

Opening and welcome

 

 

2.

Introductory remarks

 

 

3.

Kinetica progress review

Kinetica Progress Review

 

4.

2000 minutes, business arising

 

 

5.

Report on the year's activities and outcomes

Annual Report

 

6.

Report from Kinetica Advisory Committee (KAC)

 

 

7.

Cataloguing and resource discovery issues panel

 

1. Cataloguing challenges and international developments
Ms Ann Huthwaite
2. The NBD is the place for electronic resources
Mr Rob Walls
3. Metadata and the new cataloguing experience
Mr Lloyd Sokvitne

7.1

Cataloguing challenges and international developments

 

 

7.2

Managing e-resources

 

 

7.3

Metadata and electronic resources

 

 

7.4

Electronic resources and the NBD

 

 

8.

Resource sharing panel

 

 

8.1

Resource sharing

 

 

8.2

ILL developments: benchmarking and review of ILL systems

 

Effective Resource Sharing Benchmarking Study & Interlibrary loan systems
Mr Tom Ruthven

8.3

Northern Sydney Area Health Service Consortium

 

Northern Sydney Area Health Service Kinetica Consortium
Ms Melanie Kammerman

9.

Parallel sessions

 

 

10.

Issues presentation by state user group representatives

 

 

11.

Reports from expert groups

 

 

11.1

Kinetica expert advisory group on access to electronic resources

Kinetica Expert Advisory Group on Access to Electronic Resources

Kinetica Expert Advisory Group on Access to Electronic Resources (KEAG-ER)
Ms Bev Crane

11.2

Australian National Chinese Japanese Korean (CJK) service report

Australian National CJK (Chinese Japanese Korean) System report

Australian National CJK (Chinese Japanese Korean) Service Report
Ms Bick-har Yeung

11.3

Kinetica subject headings review panel (SHRP) report

Kinetica Subject Headings Review Panel Report

The Subject Headings Review Panel (SHRP)
Ms Bemal Rajapatirana

12.

Kinetica system developments

 

Kinetica System Development
Rob Walls

13.

Questions on notice

Questions on notice

 

14.

Questions without notice

 

 

15.

Reports from parallel sessions

 

Reports from parallel sessions
Helen Livingston

16.

Next year's venue

 

 

17.

Closing remarks

 

 

 

 

 

1. Opening and welcome - Ms Cheryl Brickell (Chair of the meeting and Manager, Library Services, Noosa Shire Council)

Ms Cheryl Brickell opened the 19th Kinetica Annual User's Meeting, noting that it was the first to be held in a region rather than a capital city. Ms Brickell welcomed delegates and introduced Kinetica Advisory Committee members and National Library staff.

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2. Introductory remarks - Ms Jan Fullerton (Director-General, National Library)

Ms Jan Fullerton began by thanking those Kinetica staff who had moved on or retired during the last year, notably Mr Andrew Wells, Ms Bryony De La Motte and Ms Julia Trainor.

Ms Fullerton reviewed the progress of Kinetica since its inception and noted that the service has matured and is working well. To ensure that Kinetica continues to meet the needs of Australian libraries, the National Library has during the past year conducted a review of the service which included a number of customer satisfaction surveys and focus groups. Broadly, these initiatives have found that:

  • Customers regard Kinetica as an essential tool;
  • Kinetica is a key element of the resource sharing infrastructure; and
  • Australian libraries see a continuing need for such a service.

Ms Fullerton said that the National Library is committed to continuing to provide a centralised National Bibliographic Database (NBD). The move from print to electronic resources is a major issue for libraries and there has been discussion on the role that Kinetica should play in this regard. The National Library has the objective for Australians to be able to achieve seamless access to both print and electronic information resources and is undertaking a number of initiatives to enhance the potential of Kinetica to support the sharing of electronic resources in Australia. These initiatives are featured during the meeting.

Ms Fullerton concluded by thanking delegates for attending the meeting. She also thanked members of the Kinetica Advisory Committee for their valuable support and advice.

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3. Kinetica progress review - Mr David Toll (Deputy Director-General, National Library)

Mr David Toll explained that the Kinetica review is part of the ongoing review of National Library operations. The Kinetica review has been finalised and the report will be presented to the NLA Council on Friday 3 August, after which it will be made available on the National Library's web site.

Mr Toll outlined the findings against the four terms of reference of the review:

  1. Economic impact of Kinetica;
  2. Assessment of Kinetica’s effectiveness in achieving its state objectives;
  3. Assessment of future demand for Kinetica; and
  4. Investigation of models for ongoing financial support of Kinetica.

 

Mr Toll also discussed general trends and future issues for Kinetica. An overview of the review can be found in Mr Toll's presentation.

Questions:

 

Ms Sue Beatty, Australian Defence Force Academy: What demand is there for end user access?

Mr David Toll: There is a mixed, though definite demand which the National Library wishes to meet. Currently about half of the university libraries are offering end user access. Some libraries feel that the current charging mechanism is a disincentive. The National Library is happy to discuss this issue with libraries wishing to provide end user access.

 

Mr Paul Wilkins, Monash University: Monash is keen to extend end user access but the nature of the search interface is a problem. What plans are there to improve this?

Mr Rob Walls: There are plans to further develop KineticaWeb and these will be discussed tomorrow in the session on Kinetica system developments.

 

Ms Helen Livingston, Deakin University: How well is lobbying going with the government and the opposition?

Mr David Toll: At this stage we have been reasonably successful in getting the issue on to the agenda. We have invited ministers and shadow ministers and their staff to the National Library, showing them various services, including Kinetica, and the response has been very positive. We have also made a submission to the ALP's Knowledge Nation. I encourage you and your colleagues to also engage with local members on these types of issues.

 

Ms Sue Clarke, University of Melbourne: Regarding your dialogue with OCLC, could you elaborate on the nature of the possible relationship?

Mr Rob Walls: Discussions have been held with OCLC on the basis that OCLC would be a target database for searching from Kinetica, such as RLG is currently. However, the standard search rates for OCLC are higher than for Kinetica and the current exchange rate may make the service economically unfeasible. OCLC and the National Library are currently discussing the possibility of trial access and are looking at a different base for charging.

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4. 2000 minutes, business arising - Ms Cheryl Brickell

There were no amendments to the minutes of the 2000 Annual Users' Meeting.

Motion:

That the minutes of the 2000 Annual Users' Meeting be accepted as a true and accurate record.

Moved: Ms Christine Cother, University of South Australia

Seconded: Ms Anne Robertson, State Library of Queensland

Motion carried

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5. Report on the year's activities and outcomes - Ms Roxanne Missingham (Assistant Director-General, Resource Sharing, National Library)

Ms Roxanne Missingham welcomed everyone to the meeting and reported that 2000-2001 has been a settling down period for Kinetica. Over the year, through surveys, focus groups and other feedback, the purpose of Kinetica has been reaffirmed as being: resource sharing; resource discovery (increasingly for end users); and shared cataloguing.

Ms Missingham went on to cover the following areas:

  • Changes in membership;
  • Size and growth of the National Bibliographic Database (NBD);
  • Customer feedback;
  • Major achievements; and
  • Areas for development.

The key issues she raised were:

  • The significant growth in the number of library holdings recorded in the NBD during the past year, which is largely due to the increased number of libraries using the batchloading service. Kinetica will explore ways of helping libraries to add their holdings if they are experiencing problems in this area.
  • The new Web Input form designed for libraries that wish to add small numbers of records to the NBD. The form includes a URL field to encourage the addition of records for electronic resources.
  • The National Library is keen to improve the coverage of electronic resources in the NBD and is investigating ways of achieving this.
  • An Expert Advisory Group on Authority Record Delivery will be set up shortly. Delegates were asked to consider possible nominees for this group.

For more detail, please refer to the Annual Report to Users Meeting (aum/AnnReportUM2001.html)

Questions:

 

Lois Beaton, University of New England: The increase in batch loading has led to an increase in duplicate records, both known and unknown. What is Kinetica's response to this?

Ms Roxanne Missingham: There will always be duplicates in a shared cataloguing environment. ABN also had a significant number of duplicates. We have modified the matching algorithm a number of times and are reviewing it again to determine the further causes of duplicates. We will report to each meeting of the Kinetica Advisory Committee on NBD quality issues including duplicates. Reducing the number of duplicates is a high priority for Kinetica.

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6. Report from Kinetica Advisory Committee (KAC) - Ms Helen Livingston (KAC Chairperson and Acting University Librarian, Deakin University)

Ms Helen Livingston began her address by thanking Mr Philip Keane and Ms Marian Bate, retiring members of KAC, for their vision and hard work on the committee. She also welcomed the new members, Ms Patricia Scott and Ms Doreen Parker. Ms Livingston also expressed her thanks to Ms Bryony De La Motte who has recently retired from the National Library after a long association with Kinetica and ABN.

Ms Livingston outlined the role and structure of the KAC and stressed that it is an advisory mechanism to the National Library. Customers were encouraged to use their relevant KAC member, as well as other means such as State User Groups, as a conduit for passing information on Kinetica to the National Library. She went on to thank all people who have contributed to the Kinetica surveys, useability studies and focus groups over the last year.

She reviewed a number of the issues that have been raised in KAC meetings over the past year including:

  • Quality of the NBD (a standing item);
  • Cataloguing issues;
  • Chinese Japanese and Korean (CJK) Service;
  • Training agents;
  • Electronic resources;
  • Software enhancements; Marketing and communication;
  • Charging;
  • Expert Advisory Groups; and
  • Table of Contents data.

Ms Livingston finished her address by encouraging delegates to take this opportunity, and any others, to meet and talk with KAC members.

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7. Cataloguing and resource discovery issues Panel

7.1 Cataloguing challenges and international developments, Ms Ann Huthwaite (Queensland University of Technology and Chair, Joint Steering Committee for the revision of Anglo-American Cataloguing Rules)

Ms Ann Huthwaite spoke to her presentation on AACR2, why it is needed and how it is moving into the future. She drew an analogy between AACR2 and gravity, "it is invisible but holds the catalogue together". Ms Huthwaite also emphasised that while AACR2 is still important there are roles for other standards and AACR2 needs to ensure that it works closely with these.

Issues covered in the presentation included:

  • Adapting to the changing environment (particularly with electronic and continuing resources);
  • Ongoing updating;
  • Improving usability;
  • Internationalisation;
  • Planning processes;
  • Communication; and
  • Marketing.

7.4 Electronic resources and the NBD, Mr Rob Walls (Acting Director, Kinetica Database Services, National Library)

In his presentation Mr Walls encouraged users of Kinetica to add their catalogue records and holdings for electronic resources to the NBD. The NBD has always been the place for records of different formats and, if it is to remain effective, records for electronic resources need to be added.

The National Library is committed to improving access to e-resources and Mr Walls went on to outline some of the initiatives that the Library has undertaken in this area. Mr Walls encouraged those wanting more information on this subject to read the National Library's Electronic Resources Strategy and Action Plan, which can be found at http://www.nla.gov.au/policy/electronic/resourcesplan.html

7.2 Managing e-resources, Ms Beverley Crane (University of New South Wales)

As a serials librarian, Ms Crane has been heavily involved in the e-revolution. She outlined the changes in recent years and the policies and actions of the University of NSW Library in dealing with these. The three key issues have been:

  • Services to clients (making 50,000 electronic titles available to users);
  • Cost of services (effect of the low Australian dollar, though document delivery within Australia has been one response to this); and
  • Managing records to enable optimal use and minimal costs. All electronic resources are recorded on the NBD and added to the University catalogue, as this is the most efficient process.

Ms Crane stressed the urgent need for standards and rules in this area. She urged users of Kinetica to add e-records to the NBD even when the resource is not available for document delivery, in the interests of shared cataloguing.

7.3 Metadata and electronic resources, Mr Lloyd Sokvitne (State Library of Tasmania)

Mr Lloyd Sokvitne outlined the challenges in online publishing for libraries. He commented that MARC and AACR 2 are not the only standards available. Cataloguing of e-resources needs to be cheap, easy and effective and metadata provides the potential for this type of approach.

Mr Sokvitne spoke of the role of the NBD and cataloguers in this new arena and stressed the need to be proactive rather than reactive. Libraries and librarians need to be more involved in metadata development and debate as they have the skills and knowledge to ensure that it achieves its potential. Mr Sokvitne concluded his address with four points to remember:

  • Desktop delivery changes everything;
  • MARC is no longer the only game in town;
  • It’s not that we catalogue that is important, but that we know how to; and
  • You have to be in it to win it.

Questions:

 

Ms Sue Beatty, Australian Defence Force Academy: Regarding electronic resources on the NBD, is there even a place for them in the catalogue? Couldn't there just be a list of e-resources? It changes all the time and is a bit like trying to round up cats. We could afford to keep e-resources longer if we didn't have to catalogue all of them.

Mr Rob Walls: There are varying practices across libraries, 85% of respondents to the survey conducted by the Expert Advisory Group on Access to Electronic Resources are adding records for e-resources to their catalogues.

Ms Beverley Crane: Catalogues have held us in good stead for a long time now. Lists can get out of hand unless you have a system in place to handle them, such as a catalogue. Shared cataloguing of these records would solve a lot of these problems.

Ms Helen Livingston: Library catalogues are inventory systems. Lists work on a small scale but not when you get into thousands or more records.

Ms Roxanne Missingham: Can we afford to maintain different systems? You can catalogue your e-resources then use your library system to create products in different formats, such as lists.

 

Ms Doreen Parker, Victoria University of Technology: Do we need to redefine the NBD to be more of a delivery system, with the role of delivering resources directly to the desktop?

Mr Lloyd Sokvitne: Retrieval has to go beyond the library perspective of subject, author, title, etc., such as what the record will be used for. The National Library should be playing a role in this.

 

Ms Helen Livingston, Deakin University: Regarding format integration, how quickly will we see some rules and standards on this? Users don't want to see twenty records for the same content in different formats.

Ms Ann Huthwaite: A format integration working guide has been developed and the multi-level record approach is what we would like. Trying to implement this across existing systems is problematic and expensive. We want to remain cataloguing in the same way but at the display level to show the relationships between different entities (such as print, web, CD, etc.). We need an easy, cheap solution that will work in the current environment.

Ms Beverley Crane: An urgent solution is needed otherwise we will be duplicating our efforts. A temporary solution could help while moving to the ideal, it seems to be taking too long.

 

Ms Jeanette Bromfield, NSW Department of Local Government: Speaking from a small library's perspective, what plans are there to market AACR2 and Kinetica to special libraries? There doesn't seem to be any incentive to use AACR2 or add records to Kinetica.

Ms Ann Huthwaite: AACR2 is not an easy standard to interpret but it is part of cataloguing, better guidelines could help. Marketing is also an issue that AACR2 recognises that it needs to work on.

Ms Roxanne Missingham: We are keen to talk with libraries about contributing to the NBD in order to establish a better understanding of the barriers. Recently we offered a heavily discounted Kinetica rate to fifty special libraries with unique collections to encourage them to add to the NBD. Only one library took up this offer though, so it appears that Kinetica charges are not the most significant barrier.

The meeting broke for lunch at 1PM.

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8. Resource sharing Panel

8.1 Resource sharing, Mr Toby Burrows (University of Western Australia and Chair, National Resource Sharing Working Group)

Mr Burrows outlined the work of the National Resource Sharing Working Group over the last year, highlighting the development and implementation of the new Interlending Resource Sharing (ILRS) code. Mr Burrows explained that the code provides a framework to ensure predictability, consistency, and flexibility in obtaining materials. The Working Group is actively reviewing the code to make minor improvements and feedback is welcome.

The development of the new online ILRS Directory which can be accessed from records in Kinetica has also been an improvement. Libraries are encouraged to keep their entry up-to-date and include local practices and information that helps to flesh out the ILRS code.

Mr Burrows talked about the principles of resource sharing and the increasing pressure from copyright owners and commercial suppliers to restrict the sharing of resources, particularly electronic resources. The resource sharing network in Australia is unique and it needs to be protected in dealings and contracts with suppliers and through appropriate copyright legislation. Mr Burrows finished his address by urging libraries to follow some basic principles:

  • Supply as well as request;
  • Contribute, don't just use;
  • Allocate staff resources to resource sharing; and
  • Use it or lose it.

8.2 ILL developments: benchmarking and review of ILL systems, Mr Tom Ruthven (Director, Interlending Services, National Library)

Mr Tom Ruthven covered two issues, the ILL Benchmarking Study and ILL systems. The Benchmarking Study has been a very useful exercise and its report will be released later in 2001. Mr Ruthven went on to discuss what to expect of ILL systems and ILMS ILL modules. He described some systems, reporting their main features and the degree of their compliance with the ILL ISO.

8.3 Northern Sydney Area Health Service Consortium, Ms Melanie Kammerman

Ms Melanie Kammerman described the structure of the Northern Sydney Area Health Service and explained why they had chosen a Consortium approach for access to Kinetica. Ms Kammerman urged small libraries, that are deterred from joining Kinetica due to the cost, to talk with their affiliated libraries and approach Kinetica staff on this issue.

Questions:

 

Ms Julie Mawson, RMIT: Will the Benchmarking Study deliver information about commercial document delivery suppliers?

Mr Tom Ruthven: The survey looked at ILL from the requester's point of view. The limited data collected about suppliers would need careful analysis before conclusions could be drawn. Individual libraries or commercial document delivery suppliers will not be identifiable in the results of the study.

 

Ms Lois Beaton, University of New England: I'm a cataloguer but I saw KDD for the first time recently. I was wondering why users need to search Kinetica Web by Amicus number and then search in KDD by title?

Mr Rob Walls: Currently it is not possible to search by Amicus number in KDD. We will be reviewing the Z39.50 definitions in KDD to investigate additional search functionality.

 

Ms Beverley Crane, University of NSW: Did you consider copyright tracking and billing when looking at ILL modules?

Mr Tom Ruthven: Yes we did consider this and have asked the suppliers for this information. It will be addressed in a conference paper for VALA in February 2002.

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9. Parallel sessions - Facilitated by KAC members

The four groups for parallel sessions were organised alphabetically and each was facilitated by two KAC members.

Ms Helen Livingston (Chairperson of KAC) consolidated comments for the Report from the parallel sessions which was presented to the meeting on Day 2.

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DAY 2

 

10. Issues presentation by state user group representatives - Ms Anne Robertson (State Library of Queensland)

Ms Robertson informed delegates that the major issues raised by the State groups were related to quality, timeliness, coverage, accuracy, cost, training and communication. The following are some issued raised:

  • Quality – of data, access, and resource finding;
  • Timeliness – records added quickly, processed and able to be accessed quickly;
  • Coverage – need to aim for 100% (including those items not available for ILL), even if this is not achievable. Important to see what other libraries have, even if not available for ILL;
  • Accuracy - duplicate records are a big issue;
  • Cost is an issue - it would be good for government to fund the system, which is based on cooperation and sharing, and which ultimately benefits the whole Australian community;
  • Training – needs to be more training available, also consider expanding refresher and online training;
  • Communication - particularly an issue for small and rural libraries, some of which feel that there has been a lack of consultation with them;
  • Kinetica-L - belief that there is some restriction on what is added and that the list is not used effectively for two-way communication, rather it is a communication device of Kinetica staff. It may be better to send out messages as received with the National Library responding with corrections or comments if required;
  • End user accessibility – concern over expense to libraries, particularly smaller ones; and,
  • Firewall issues – some difficulty is experienced by some libraries in adding records and holdings.

Ms Robertson ended by saying that user groups have an important role to play and encouraged users of Kinetica to be involved in them. She also expressed the view from the user groups that the NBD and the National Library’s contribution to it is highly valued.

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11. Reports from Expert Groups

11.1 Kinetica Expert Advisory Group on Access to Electronic Resources - Ms Beverley Crane (University of New South Wales)

 

Ms Beverley Crane spoke to her presentation which covered:

  • History of the group, terms of reference and membership;
  • Activities, such as the Science Direct Project and the survey to identify electronic collections; and,
  • Recommendations from the group.

Ms Crane encouraged users of Kinetica to subscribe to the view that the NBD is us, and support the NLA in improving the NBD and Kinetica.

11.2 Australian National Chinese Japanese Korean (CJK) Service report - Ms Bick-Har Yeung (University of Melbourne)

Ms Bick-Har Yeung spoke to her presentation. Items covered included:

  • Database growth and quality;
  • Membership, including new members;
  • The review of the CJK service, including the outcomes, recommendations and progress against recommendations; and,
  • Issues and proposals for the CJK 2001 Users Meeting.

Ms Yeung finished her talk by thanking the Kinetica and CJK team, especially Bemal Rajapatirana and Cing Ping Tang (referred to as our National CJK treasure).

11.3 Kinetica Subject Headings Review Panel (SHRP) report - Ms Bemal Rajapatirana (Manager, National Bibliographic Database, National Library)

Ms Rajapatirana informed delegates of the re-activation of the SHRP, and gave an outline of the history of the panel. She also covered:

  • Terms of reference of the group;
  • Membership;
  • Activities; and,
  • Advice on subject headings information.

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12. Kinetica System Developments - Mr Rob Walls

Mr Rob Walls outlined the developments in the various Kinetica systems that have been implemented over the past year. He described the changes that can be expected over the next year. The Kinetica Future Developments paper outlines some priorities for future enhancements of Kinetica, future.html.

Questions:

Mr Paul Wilkins, Monash University: What percentage of Kinetica users are using the Cataloguing Client now that some are shifting to batch loading?

Mr Rob Walls: About 200 libraries.

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13. Questions on notice

Full list of questions and responses are online at aum/Questionsonnotice.html

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14. Questions without notice

Ms Gehan Aboud, Victoria University of Technology: Currently book suppliers are working in well with organisations such as OCLC with regard to downloading and uploading of bibliographic records. What discussions is the NLA (Kinetica) undertaking in this area with book suppliers (eg. Yankee Book Peddler (YBP) and James Bennett.)?

Ms Roxanne Missingham: We have a long history of working with vendors which continues to develop including with Peter Pal and James Bennett. If any of our users wish their suppliers to have a closer relationship with us, please talk to us.

Ms Glenda Rowsell, Blackwells: Most larger vendors source their MARC records through the same sources as Kinetica and from our perspective vendors are working well with Kinetica.

Mr Rob Walls: With the consent of vendors and library suppliers, we will put a list of those that work with Kinetica on our web site.

Mr Gordon Marrie, University of Southern Queensland: Is the Subject Heading Review Panel (SHRP) thinking of changing Aborigines, Australian to Australian aborigines to conform with LCSH?

Ms Roxanne Missingham: There is no immediate plan to do so; the SHRP will continue to review the issue.

What does the error message "target busy try again later" signify when conducting a simple search?

Ms Roxanne Missingham: There could be a range of reasons, but it occurs most often when the search button is pressed twice or a second search is started before the first was completed. We will look into this and post information on this issue to Kinetica-L.

When will the fields that are not used in KDD be removed from view?

Ms Roxanne Missingham: We will look into this and respond via Kinetica-L.

Ms Ann Huthwaite, Queensland University of Technology: Regarding guidelines for the Web Input form, will there be a minimum standard?

Ms Roxanne Missingham: There will be guidelines to help people clarify what to put in and how to enter it in the Web Input form.

Mr Rob Walls: There are some mandatory fields on the form which will enforce a minimum standard.

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15. Reports from parallel sessions - Ms Helen Livingston

The overwhelming response from delegates during the sessions was that a centralised NBD is still relevant. Ms Livingston elaborated on the reasons given for this view. Also discussed were difficulties with the current funding model and the uses of the NBD. Ms Livingston noted the key themes that had arisen during the sessions, which were:

  • The electronic environment;
  • Money and costs;
  • Authority records;
  • Maintaining and improving the quality, currency and comprehensiveness of the database (the biggest issue by far);
  • End user issues; and,
  • Other issues.

Ms Livingston's presentation provides more detail on each of these areas.

Ms Livingston extended her thanks to all those who had contributed to the discussions and outcomes from the parallel sessions.

Questions:

 

Ms Sue Clarke, University of Melbourne: Z39.50 Update - Do we really want it? Can library systems really handle it? We need further discussion of this, if it's such a big thing then we need further data on it.

Ms Roxanne Missingham: The National Library continues to monitor progress in the adoption of Z39.50 Extended Services (which incorporates update). It will be looked at by the Bath Profile group. Following their endorsement we will need to encourage system vendors to support it.

 

Ms Sue Clarke, University of Melbourne (cont.): What about the OCLC send button where a holding is added? The National Library should be taking the leadership on this.

Ms Roxanne Missingham: OCLC is using proprietary software to do this, not Z39.50 update. Kinetica bases its service on international standards in order to support its use by all libraries across a range of individual systems.

 

Ms Jeanette Bromfield, NSW Department of Local Government: What sort of promotion and marketing have you, and will you, be doing to encourage smaller libraries and collections to Kinetica?

Ms Roxanne Missingham: We are undertaking a range of activities including:

  • Attendance at meetings of the One-Person Australian Libraries (OPAL) group.
  • Working with the Federal Libraries Information Network (FLIN).
  • Using State Kinetica groups to identify target libraries.

The Australian Libraries Collection Taskforce identified a list of libraries that had unique collections. We have used this list to contact all these libraries and offered them a 50% discount to add their collections to the NBD. Only one library has taken this offer up though, indicating to us that the barriers are more than just financial.

 

Ms Glenda Rowsell, Blackwells: As a previous supplier of Table of Contents data (TOC), I understand that there has been some discussion of this issue, such as limiting TOC by Dewey range. What is happening with this?

Ms Helen Livingston: We have talked about this in the Kinetica Advisory Committee but we are not sure that we know which areas are used more than others or even how they are used. We will be surveying libraries to further investigate the need for and issues relating to the use of TOC data and discuss this at the next Kinetica Advisory Committee meeting.

 

Mr Paul Wilkins, Monash University: The National Library's e-resources paper is very valuable, thank you for producing it. Would you like to comment on how the NLA is able to influence government in this respect of archiving e-resources?

Ms Pamela Gatenby, National Library of Australia: The National Library's strategy for preserving digital material is a cooperative one, working with academic, government and state libraries. We have been working with the Commonwealth Government attempting to get the right to acquire electronic government publications without their specific approval. Currently we are using Pandora to archive important electronic resources. Regarding access for this material, we are working with State libraries on a national numbering scheme. We are also working with the National Archives of Australia on metadata and trying to influence legislation for national deposit of Commonwealth e-publications.

Speaking more broadly, outside of government publications, we need to raise awareness of the issue among libraries. The National Library has published two guides on these issues Safeguarding Australia’s web resources: guidelines for creators and publishers [http://www.nla.gov.au/guidelines/2000/webresources.html] and Managing web resources for persistent access [http://www.nla.gov.au/guidelines/2000/persistence.html], outlining steps that can be taken immediately.

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16. Next year's venue - Ms Roxanne Missingham

Ms Roxanne Missingham announced the venues for the next two years Annual User's Meetings as:

2002 - Sydney: 8 - 9 August

2003 - Adelaide: (date to be announced)

17. Closing Remarks - Ms Cheryl Brickell

Ms Brickell closed the meeting by thanking the delegates, presenters and Kinetica staff for attending and their contributions.

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