Related Links
Descriptive cataloguing policy
Index
AACR2R Chapter 1: General rules for
description
AACR2R Chapter 2:
Books, pamphlets, and printed sheets
AACR2R Chapter 3: Cartographic
materials
AACR2R Chapter 4:
Manuscripts
AACR2R Chapter 5:
Music
AACR2R Chapter 6:
Sound recordings
AACR2R Chapter
7: Motion pictures and videorecordings
AACR2R Chapter 8: Graphic
materials
AACR2R Chapter 9:
Electronic resources
AACR2R
Chapter 10: Three dimensional artifacts and
realia
AACR2R Chapter 11:
Microforms
AACR2R Chapter 12:
Continuing resources
AACR2R Chapter 1
General rules for description
| 1.0 | Manifestations (edition or
copy) Preservation microform masters When cataloguing preservation microform masters, cataloguers should follow the instructions set out in part B.11 of this manual. Exceptions to LC. Libraries Australia encourages the use of Library of Congress Rule Interpretations. However, chiefly to accommodate the needs of the national bibliography, which are different from that of a catalogue, the following exceptions are permissible but not encouraged on the Australian National Bibliographic Database (ANBD): a. The creation of an additional record based on the addition, deletion or change of an ISBN is allowable if it is in accordance with the issuing national agency's policy. b. The creation of a separate record based on 'a difference in the printing or copyright date' is an allowable option, in line with rule 2.4G2 Copy cataloguing When making the decision to attach holdings to a database record (copy cataloguing), cataloguers should observe the criteria set down in LCRI 1.0. The LCRI criteria for re-use may be liberalised if necessary, to include, but not exceed, variations in the method of reproduction, e.g. facsimiles, microforms, provided that this information is not added to the shareable data in the chosen record. Remastered works Note that a remastered sound recording in which the medium and content has not changed, is not considered to be a new manifestation. Such as, a 4 track sound recording on 3 cassettes remastered in 4 track with no changes albeit onto 4 cassettes. However, a 4 track recording remastered in 2 track would be a new manifestation. Collective entries Libraries Australia allows the creation of collective entries on the Australian National Bibliographic Database (ANBD) for made?up collections, i.e. collections of textual material that, as a unit, do not constitute a publication (see also: LCRI 1.4F10), e.g. copies of works which have won awards and are shelved together. These entries should conform to the minimum standard for books, or better. |
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| 1.1C | Optional addition.General material
designation Use List 2, but do not use [text] or its variants (e.g. [text (large print)]) for printed material. See subrule .1C for application of option in each chapter. |
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| 1.1E5 | Other title information in other
languages Apply option. |
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| 1.1F11 | Statements of responsibility in more than one
language Do not apply option. |
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| 1.2B4 | Edition statement lacking Apply the option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 1.2B5 | Edition statement in more than one
language Do not apply option. |
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| 1.2C4 | Parallel statements of responsibility relating
to parallel edition statements Do not apply option. |
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| 1.2C5 | Parallel statements of responsibility relating
to one edition statement Do not apply option. |
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| 1.2E3 | Optional addition.Parallel statements
of responsibility relating to parallel revised edition
statements Do not apply optional addition. |
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| 1.4C3 | Name of country, state, province, etc. in
source of information In tag 260, subfield a, a qualification should be added to a local place name only (according to rule 1.4C3) 'if it is considered necessary for identification or ... to distinguish the place from others of the same name'. The first condition is interpreted to apply to places which are not well known. Some examples, mostly for Australian places, are given below. For these examples, it is assumed that the local place name appears on the prescribed source, and that the name of the state or country does not. Melbourne Sydney Adelaide Perth [W.A.] Newcastle [N.S.W.] Wollongong Woolloomooloo Chippendale [N.S.W.] London New York Where the name of the state or country appears on the prescribed source this can be abbreviated e.g. 'Peterborough, South Australia' is recorded as 'Peterborough, S. Aust.'. Where the name of the state or country appears on the prescribed source in a non?standard abbreviated form, record this form if it is recognisable with no further qualification being necessary e.g. Peterborough, S.A. Where the name of the state or country does not appear on the prescribed source and the addition is considered necessary, the abbreviation should be recorded from AACR2R Appendix B e.g. Perth [W.A.] In tag 260, subfield a, a qualification added to a local place name (where required by rule 1.4C3) should be preceded either by a comma or bracket e.g. Cambridge [England], [Perth, W.A.], or Mitchell, A.C.T. depending on whether the larger place name appears in the prescribed source or not. |
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| 1.4C7 | Address of publisher, distributor,
etc. Do not apply option. |
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| 1.4D2 | Name of publisher, distributor,
etc. Do not apply option. The abbreviated form Australian Govt. Pub. Service may be used for the Australian Government Publishing Service. |
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| 1.4D6 | Distributor Apply option. |
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| 1.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 1.4F5 | Optional addition.Copyright
date Apply optional addition to materials other than books and printed serials. |
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| 1.4F7 | Uncertain publication date Apply option. |
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| 1.4F8 | Multipart item dates Apply option. |
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| 1.4G4 | Optional addition.Place, date of
manufacture, name of manufacturer Apply optional addition as deemed necessary. For books, do not generally apply the option to a subsequent impression if the first impression of an edition is already on the database; treat the subsequent impression as a copy of the original. If a subsequent impression has already been catalogued and the first impression comes to hand, amend the record for the subsequent impression, e.g change c1970 (1973 printing) to c1970. |
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| 1.5A3 | Physical description of other
formats Apply option. |
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| 1.5B4 | Extent of item Do not apply option given in c). Apply option given in d) as deemed necessary. |
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| 1.5B5 | Extent of multipart item Apply option. |
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| 1.5D2 | Dimensions of container Apply option as deemed necessary. |
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| 1.5E1 | Optional addition.Accompanying
material Apply optional addition as deemed necessary. |
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| 1.6 | Series area Library of Congress rule interpretations require the tracing of all series. This means that tag 490 with indicator 1=0 (i.e.series not traced) should not be input in Libraries Australia original cataloguing of high level records. However it may be used by cataloguers in less than high level records to transcribe a series statement where they do not wish to formulate a complex series tracing. The decision on whether a statement is, or is not, a series should be based on the guidelines appearing in the LC rule interpretations. Libraries Australia will make an exception to the LC rule interpretations by allowing cataloguers to trace series retrospectively if required. |
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| 1.6G1 | Alternative systems of numbering Do not apply option. |
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| 1.6G3 | Numeric and/or alphabetic
designation Do not apply option. |
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| 1.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 1.7A4 | Notes citing other editions and
works Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
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| 1.7B13 | Dissertations Only those formalised notes which state that a work is a thesis presented to an institution should be placed in field 502 (Dissertation note). Other notes such as "Based on the author's thesis" are treated as General notes and placed in field 500. Notes on records for reprints of theses which refer to the original thesis, such as "Originally presented ", are treated as information on item reproduced and are placed in field 534. |
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| 1.8B2 | Two or more standard numbers Apply option. |
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| 1.8D | Terms of availability Apply option for current items. |
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| 1.8E1 | Qualification Apply option. |
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| 1.10C2 | Physical description of multi-part
items Apply options given in 1.10C2 as deemed necessary. |
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| 1.10D1 | Multilevel description Do not apply option. |
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| 1.11 | 1.11 Facsimiles, Photocopies, and other
Reproductions Libraries Australia will follow AACR2R rule 1.11 and Chapter 11 only for cataloguing original publications in microform. When cataloguing microforms which are reproductions of previously published materials, Libraries Australia will follow the Library of Congress rule interpretations for Chapter 11. |
AACR2R Chapter 2
Books, pamphlets, and printed sheets
| 2.1C | Optional addition.General material
designation Apply optional addition, but do not use [text] or its variants for printed language material. |
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| 2.2B3 | Edition statement lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 2.2B4 | Edition statement in more than one
language Do not apply option. |
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| 2.4D1 | Name of distributor Apply option. |
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| 2.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 2.4G2 | Optional addition.Place, date of
printing, name of printer Apply optional addition as deemed necessary. |
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| 2.5B7 | Unnumbered pages or leaves For rare books and high level records on Libraries Australia, AACR2 rule 2.5B7 should be followed. For minimum level records, cataloguers may follow the LC rule interpretation and record the extent statement as '1 v. (unpaged)'. |
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| 2.5B8 | Complicated or irregular paging For high level records on Libraries Australia, AACR2 rule 2.5B8 method 'a' or 'b' should be followed. For minimum level records, cataloguers may follow the LC rule interpretation and apply method 'c' only. |
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| 2.5B20 | Individually paged volumes Apply option according to preferred practice. |
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| 2.5B23 | Large print Do not apply option. |
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| 2.5C2 | Illustrative matter Apply option according to preferred practice. |
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| 2.5C5 | Item predominantly illustrations of one
type Apply option. |
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| 2.7 | 2.7 Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 2.7B4 | Variations in title Do not apply option. |
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| 2.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
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| 2.7B13 | Dissertations Only those formalised notes which state that a work is a thesis presented to an institution should be placed in field 502 (Dissertation note). Other notes such as "Based on the author's thesis" are treated as General notes and placed in field 500. Notes on records for reprints of theses which refer to the original thesis, such as "Originally presented ", are treated as information on item reproduced and are placed in field 534. |
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| 2.7B18 | Contents - Bibliography note and
Indexes For high level records on Libraries Australia, AACR2 rule 2.7B18 should be followed. For minimum level records, cataloguers may follow the LC rule interpretation and use the note 'Includes bibliographical references' to indicate the presence of bibliographical citations in any form. Minimum level records may also omit the note indicating the presence of an index. |
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| 2.8C | Optional addition.Terms of
availability Apply optional addition for current items. |
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| 2.16 | Publication area for Early Printed Monographs | ||||||||||||||||||||
| 2.16C | More than one place of
publication Apply option. |
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| 2.16E | More than one publisher statement Apply option. |
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| 2.17 | Physical description of Early Printed Monographs | ||||||||||||||||||||
| 2.17B1 | Illustrations Apply option as deemed necessary whenever the information is significant. |
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| 2.18C | Bibliographic references Apply option whenever the edition being catalogued is the edition listed, and the information is readily available in the printed list. |
AACR2R Chapter 3
Cartographic materials
| 3.1C | Optional addition.General material
designation Apply the optional addition. |
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| 3.1G4 | Items lacking a collective title Apply option as deemed necessary. |
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| 3.2B3 | Edition statement lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 3.2B4 | Edition statement in more than one
language Do not apply option. |
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| 3.3B1 | No scale Do not apply option. |
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| 3.3B2 | Optional addition.Additional scale
information Apply optional addition. |
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| 3.3B4 | More than one
scale a) If all of the main maps are of two scales, give both scales in separate scale satements. if more than two scales use "Scales differ". b) Do not apply option. |
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| 3.3C2 | Optional addition.Phrases associated
with projection statement Apply optional addition. |
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| 3.3D | Optional addition.Statement of
coordinates and equinox Apply optional addition when the information is readily available. |
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| 3.3D1 | Other meridians Apply options. |
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| 3.4D1 | Name of publisher, distributor,
etc. Apply option. |
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| 3.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 3.4G2 | Optional addition.Place, date of
printing, name of printer Apply optional addition as deemed necessary. |
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| 3.5B2 | More than one map on a sheet Do not apply option. |
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| 3.5B4 | Extent of item Do not apply option. |
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| 3.5C6 | Medium Apply option. |
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| 3.5D1 | Maps, plans, etc. Do not apply option. |
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| 3.5D3 | Models Apply option. |
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| 3.5D5 | Optional addition.
Containers Apply optional addition. |
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| 3.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 3.7B4 | Variations in title Do not apply option. |
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| 3.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
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| 3.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 4
Manuscripts
| 4.1C | Optional addition.General material
designation Apply optional addition. |
| 4.1F2 | Optional addition.Statements of
responsibility Apply optional addition. |
| 4.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
| 4.4B1 | Date of manuscript Apply option. |
| 4.5B1 | Optional addition.Extent of single
manuscripts Do not apply optional addition. |
| 4.5B2 | Collections of manuscripts Apply options. |
| 4.5B3 | Extent of item Do not apply option. |
| 4.7B4 | Variations in title Do not apply option. |
AACR2R Chapter 5
Music
| 5.1C | Optional additionGeneral material
designation Apply optional addition. |
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| 5.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 5.2B4 | Edition statement in more than one
language Do not apply option. |
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| 5.3 | Optional area.Musical presentation
statement area Apply optional area. |
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| 5.3B1 | Musical presentation statement in more than
one language Do not apply option. |
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| 5.4D1 | Name of publisher, distributor,
etc. Apply option. |
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| 5.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 5.4G2 | Optional addition.Place, date of
printing, name of printer Apply optional addition as deemed necessary. |
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| 5.5B | Extent of item | |||||||||||||||||||||||||
| 5.5B1 | Designation of extent Do not apply option. |
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| 5.5B3 | Designation of format Do not apply either option. |
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| 5.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 5.7B4 | Variations in title Do not apply option. |
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| 5.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
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| 5.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 6
Sound recordings
| 6.1C | Optional addition.General material
designation Apply optional addition. |
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| 6.1G4 | Items without a collective title Do not apply option. |
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| 6.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 6.2B4 | Edition statement in more than one
language Do not apply option. |
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| 6.4D1 | Name of publisher, distributor,
etc. Apply option. |
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| 6.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 6.4G2 | Optional addition.Place, date of
manufacture, name of manufacturer Apply optional addition as deemed necessary. |
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| 6.5B1 | Extent of item (including specific material
designation) Do not apply option. In addition to the system requirement note required by AACR2R (6.7B10), Libraries Australia cataloguers are permitted and advised to add the abbreviated system detail in the collation, e.g. 1 sound disc (CD) |
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| 6.5C8 | Optional addition.Recording and
reproduction characteristics Apply the optional addition, whenever the information would be needed for selecting playback equipment. |
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| 6.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 6.7B4 | Variations in title Do not apply option. |
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| 6.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
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| 6.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 7
Motion pictures and videorecordings
| 7.1B2 | Unedited material and newsfilm Apply option as deemed necessary. |
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| 7.1C | Optional addition.General material
designation Apply optional addition. |
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| 7.1G4 | Items without a collective title Do not apply option. |
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| 7.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 7.2B4 | Edition statement in more than one
language Do not apply option. |
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| 7.4D1 | Name of publisher, distributor,
etc. Apply option. |
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| 7.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition. |
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| 7.4F2 | Original production date Apply option if the difference is greater than two years. |
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| 7.4G2 | Optional addition.Place, date of
manufacture, name of manufacturer Apply optional addition as deemed necessary. |
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| 7.5B1 | Extent of item (including specific material
designation) Do not apply option. In addition to the system requirement note required by AACR2R (7.7B10), Libraries Australia cataloguers are permitted and advised to add the abbreviated system detail in the collation, e.g. 1 videocassette (VHS) 1 videodisc (CD video) |
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| 7.5B2 | Playing time Apply both options as deemed necessary. |
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| 7.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 7.7B4 | Variations in title Do not apply option. |
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| 7.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
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| 7.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 8
Graphic materials
| 8.1C | Optional addition.General material
designation Apply optional addition. |
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| 8.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 8.2B4 | Edition statement in more than one
language Do not apply option. |
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| 8.4D1 | Name of publisher, distributor,
etc Apply option. |
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| 8.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 8.4G2 | Optional addition.Place, name of
manufacturer, and/or date of manufacture Apply optional addition. |
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| 8.5B1 | Extent of item (including
specific material designation) Apply option. The following specific material designations may be used when describing graphic materials in Libraries Australia. These terms are additional to those already specified in the rule.
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| 8.5B6 | Designation of format Do not apply option. |
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| 8.5C1 | Medium specific details g) Photographs Apply option as deemed necessary. |
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| 8.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 8.7B4 | Variations in title Do not apply option. |
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| 8.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. |
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| 8.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 9
Electronic resources
| 9.0 | Electronic publications For advice on cataloguing electronic publications see Cataloguing Internet resources : a manual and practical guide, edited by Nancy B. Olson. 2nd ed. Dublin, Ohio : OCLC, 1997. Also online at http://www.oclc.org/oclc/man/9256cat/toc.htm and Guidelines for the cataloguing of electronic resources / Libraries Australia Expert Advisory Group on Cataloguing of Electronic Resources. Draft interim guidelines for cataloging internet resources / Library of Congress Cataloging and Support Office. is under review. It might not be consistent with Libraries Australia Network Policy. |
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| 9.1C | Optional addition.General material
designation Apply optional addition. |
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| 9.2B2 | Acknowledging the need for guidelines in applying AACR2 rule 9.2B2 to superseding and cumulating CD ROMs, the Standards Committee considers that the word 'version' does not necessarily imply that the work is a new edition, and one record may be created for all 'versions' of such a CD ROM. The CD ROM may be treated as a monograph or a continuing resource according to the usual standards, depending on the intention of the publisher. | |||||||||||||||||||||||||
| 9.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
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| 9.2B6 | Edition statement in more than one
language Do not apply option. |
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| 9.4D1 | Name of publisher, distributor,
etc. Apply option. |
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| 9.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 9.4F4 | Multiple copyright dates Apply option as deemed necessary. |
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| 9.4G2 | Optional addition.Place,
name of manufacturer, and/or date of manufacture Apply optional addition. |
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| 9.5B1 | Extent of item (including specific material
designation) Apply option. |
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| 9.5C2 | Other physical characteristics Apply option as deemed necessary. |
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| 9.5D1 | Dimensions of physical carriers Do not apply option. |
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| 9.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
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| 9.7B4 | Variations in title Do not apply the first option. Apply the second option as deemed necessary. |
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| 9.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
|
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| 9.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 10
Three dimensional artifacts and realia
| 10.1C | Optional addition.General material
designation Apply optional addition. |
| 10.2B3 | Optional addition.Edition statement
lacking Apply option if necessary to distinguish between manifestly different editions that otherwise have the same details in the bibliographic description area. |
| 10.2B4 | Edition statement in more than one
language Do not apply option. |
| 10.4D1 | Name of publisher, distributor,
etc. Apply option. |
| 10.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
| 10.4G3 | Optional addition.Place, name of
manufacturer, and/or date of manufacture Apply optional addition. |
| 10.5B1 | Extent of item (including specific material
designation) Do not apply option. |
| 10.5B2 | Details of component pieces Apply option as deemed necessary. |
| 10.7 | Notes Australian interest In place of a note to indicate that a work published overseas has Australian authorship or Australian subject matter and is thus eligible for inclusion in Recent Australian Publications, cataloguers are encouraged to tick the "National Content" box on the Libraries Australia input form. Please see the Libraries Australia Cataloguing Manual, Section 3.3.2 for detailed instructions. |
| 10.7B4 | Variation in title Do not apply option. |
| 10.7B7 | Edition and history Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. |
| 10.8D | Optional addition.Terms of
availability Apply optional addition for current items. |
AACR2R Chapter 11
(Revised January 2007)
Microforms
When cataloguing original publications in microform and microreproductions of materials prepared or assembled specifically for bringing out an original edition in microform, follow AACR2R rule 1.11 and Chapter 11 only. See section B.
When cataloguing microforms which are reproductions of previously published materials, Libraries Australia will follow the Library of Congress rule interpretations for Chapter 11. See section A.
A. Microform reproductions
The following section, based on the LC rule interpretations, contains guidelines for cataloguing microform reproductions generally, with additional instructions for cataloguing preservation microform masters and other microform copies generated from the master.
In addition to cataloguing the microform reproduction, it is also desirable to indicate the existence of the microform reproduction in 530 and 776 fields of the record for the original work.
1. Bibliographic data
Transcribe the bibliographic data appropriate to the original work being reproduced. The record for the original work may be copied and edited. Supply the following elements as for the original work:
- title and statements of responsibility
- edition
- material (or type of publication) specific details
- publication, distribution, etc.
- physical description
- series
2. General material designation
Add the general material designation ‡h[microform] after the title proper.
3. 533 field
Give in a 533 field all other details relating to the reproduction and its publication/availability. A single 533 field should be given for all of the generations of microform (first, second or third generation) resulting from the same filming operation and can be updated for further filming of a serial by the same agency. Information should be derived from the microform itself, including title frames and microfilm targets, in preference to the container and accompanying material.
If a record in the National Bibliographic Database (NBD) contains a 533 field which needs to be updated for any reason, e.g. to amend the coverage dates of an existing filming, libraries should either use the Libraries Australia cataloguing client to enter the data online or contact the Libraries Australia Help Desk to arrange for the data to be added to the record.
Include in the note the following bibliographic data in the order listed:
- ‡a Type of reproduction. The specific material designation of the microform (AACR2, 11.5B1)
‡aMicrofilm.
‡aMicrofiche.
- ‡m Dates of publication and/or sequential designation of issues reproduced. Record the extent of the original publication that has been reproduced using the appropriate form of volume, issue and date as on the original material. Revise where subsequent filming is done by the same agency as defined in ‡c.
‡mVol.1 (1900)-v. 10 (1909)
‡mVol. 11, no. 1191 (Mar. 15, 1841)-v. 11, no. 1283 (June 30, 1841); v. 13, no. 1442 (Jan. 1, 1842)-v. 13, no. 1622 (July 30, 1842)
‡m1962-1965.
- ‡b Place and ‡c Agency responsible for reproduction. Consider the agency responsible for the reproduction to be the agency that selected the material to be filmed, arranged for filming, exercised control over the production formats, has overall responsibility for quality, commissioned the work to be done, etc. When the microform has been produced for the responsible agency by a contractor, the place and name of both the agency responsible and the contractor may be recorded if known, else record whichever is known. Transcribe also the name of the agency from which to obtain copies, if different.
When a formatted statement such as “Filmed by … for …” appears on the microform, give the entire statement in one ‡c subfield. Otherwise, the responsible agency and the contractor should be entered as separate ‡c subfields.
‡bCanberra, A.C.T. :‡cFilmed by W. & F. Pascoe Pty Ltd for Pacific Manuscripts Bureau, Australian National University
‡bDarwin, N.T. :‡cFilmed by Nearline Imaging Solutions
‡bWarrnambool, Vic. :‡cCorangamite Regional Library Service :‡cAvailable from State Library of Victoria
‡bCanberra, A.C.T. :‡cNational Library of Australia ;‡bBalgowlah, N.S.W. :‡cW. & F. Pascoe
‡bHobart, Tas. :‡State Library of Tasmania :‡cAvailable from the Archives Office of Tasmania
- ‡d Date of the reproduction. Give the beginning and end dates of filming when available. If filming is ongoing, leave the date open. Revise dates for further filming by the same agency.
‡d1998.
‡d2004-
‡d1998-2000.
- ‡e Physical description of the microform. Record the extent and dimensions of the reproduction. Microfiche dimensions may be omitted if standard (i.e., 11 x 15cm.).
‡e15 microfilm reels ; 16 mm.
‡emicrofilm reels ; 35 mm.
‡e66 microfiches.
- ‡f Series statement of the reproduction (if applicable). If the reproduction is part of a series, include the series statement.
‡f(Gerritsen collection of women’s history)
- ‡n Notes about the reproduction. Include notes relating to any aspect of the reproduction, such as “Filmed with:” notes and notes about defects in the reproduction. A “Preservation master held by:” note may be added, if desired. Notes may be added giving details about re-filming activities, such as replacement of a degraded master or improved image quality, and details of preservation activities, such as copying the master from acetate to polyester. Repeat ‡n subfield when more than one note is given.
‡nMissing pages.
‡nFilmed with: Australian motor cycle and bicycle.
‡nPreservation master held by the State Library of New South Wales.
‡nDuplicate printing master held by National Library of Australia.
‡nPreservation master and printing master held by the Archives Office of Tasmania.
‡nMasters held by W. & F. Pascoe Pty Ltd.
‡nOriginal masters on cellulose acetate base duplicated to polyester base film 2006.
- ‡7 Fixed-length data elements of reproduction. This subfield contains fifteen character positions and may be used to record coded information pertaining to the reproduction.
4. 007 field
Microfilming activities may result in three ‘generations’ of microform: a preservation master (first generation copy), a printing master (from which service copies are made), and a service copy (third generation or working copy). Separate 007 fields should be used for each generation of microform represented in a single bibliographic record. Input in the following order: service copy, preservation master, and printing master, although it is not compulsory to include a 007 field for service copies. The generation of the microform should be identified in the 007 field, character position 11.
007 he amb021bacp
[Microform is a microfiche with positive polarity, is 11x15 cm, has a reduction ratio of 21X or 21:1, and is in black-and-white. The emulsion is silver halide, it is a service copy, and it is polyester safety base film]
007 hd bfb---baaa
[Microform is a microfilm reel with negative polarity, is 35 mm, has a normal reduction ratio, and is black-and-white. The emulsion is silver halide, it is a preservation master (first generation), and is safety base film whose type cannot be determined]
007 hd bfv---babp
[Microform is a microfilm reel with negative polarity, is 35 mm, the reduction ratio varies, and is black-and-white. The emulsion is silver halide, it is a printing master, and it is polyester safety base film]
If additional 007 fields need to be added to a record in the NBD, e.g. 007 fields for a subsequent filming, libraries should either use the Libraries Australia cataloguing client to input the data online or contact the Libraries Australia Help Desk to arrange for the data to be added to their record.
5. Multiple filmings of an item
In order to simplify access to records for preservation microform masters and service copies, it is recommended that multiple filmings of an item be described in one bibliographic record, using the following guidelines:
- Subfield ‘m’ of the 533 field should be updated as necessary where subsequent filmings are by the same agency responsible as defined in subfield ‘c’. If the date coverage overlaps, a separate 533 field should be used.
‡aMicrofilm.‡mVol. 1 (1900)-v. 10 (1909)‡bCanberra, A.C.T. :‡cNational Library of Australia,‡d1981.
‡aMicrofilm.‡mVol. 1 (1900)-v. 20 (1920)‡bCanberra, A.C.T. :‡cNational Library of Australia,‡d2004.‡nRefilming of 1900-1910 due to poor quality of original film, and new filming for 1911-1920.
- A separate 533 field should be used where subsequent filmings are by a different agency.
‡aMicrofilm.‡mVol. 1 (1900)-v. 10 (1909)‡bCanberra, A.C.T. :‡cNational Library of Australia,‡d1981.
‡aMicrofilm.‡mVol. 12 (1911)-v. 20 (1920)‡bMelbourne, Vic. :‡cState Library of Victoria,‡d2004.
- Where there is a mixture of first generation masters and service copies, one 533 field should be created for each master. Do not create a separate 533 field for the service copy/copies unless the specific material designation of the microform is different.
- Cataloguers should use judgement to ensure that particular situations are handled in the most appropriate way.
When a 533 field for a subsequent filming needs to be added to a record in the NBD, libraries should either use the Libraries Australia cataloguing client to input the data online or contact the Libraries Australia Help Desk to arrange for the data to be added to their record.
EXAMPLE 1:
000 01289cas 2200253 a 450
001 3793171
005 20061016161918.0
007 hd afa bccp
007 hd bfa baap
007 hd bfa babp
008 061016d19641986acawr nea 0 a0eng
040 __ ‡aANL‡beng
042 __ ‡aanuc
043 __ ‡au-at-ac
245 04 ‡aThe Canberra news flash‡h[microform].
260 __ ‡aBraddon, A.C.T. :‡bSneak Preview Media,‡c1964-1986.
300 __ ‡a22 v. ;‡c41 cm.
362 0_ ‡aVol. 1, no. 1 (Thursday, July 2, 1964)-vol. 22, no. 3 (Thursday, Jan. 20, 1986)
500 __ ‡aCaption title.
533 __ ‡aMicrofilm.‡mVol. 1, no. 1 (Thursday, July 2, 1964)-vol. 10, no. 52 (Thursday, Dec. 30, 1974)‡bCanberra, A.C.T ‡cNational Library of Australia :‡bBerkeley Vale, N.S.W. ‡cMicrographics Magic,‡d1979.‡e10 microfilm reels ; 35 mm.
533 __ ‡aMicrofilm.‡mVol. 1, no. 1 (Thursday, July 2, 1964)-vol. 22, no. 3 (Thursday, Jan. 20, 1986)‡bCanberra, A.C.T. :‡cNational Library of Australia :‡bBalgowlah, N.S.W. :‡cW&F Pascoe,‡d2005.‡e25 microfilm reels ; 35 mm.‡nRefilming of 1964-1974 due to poor quality of original film, and new filming for 1975-1986.
650 _0 ‡aAustralian newspapers‡zAustralian Capital Territory‡zCanberra.
651 _0 ‡aCanberra(A.C.T.)‡vNewspapers.
785 00 ‡tInside Canberra news
EXAMPLE 2:
000 01289cas 2200253 a 450
001 12345678
005 20061016161918.0
007 hd afa bccp
007 hd bfa baap
007 hd bfa babp
008 061016d18981912tmawr nea 0 a0eng
040 __ ‡aANL‡beng
042 __ ‡aanuc
043 __ ‡au-at-tm
245 04 ‡aThe Tassie tattler‡h[microform].
260 __ ‡aHobart‡bSouthern Press,‡c1898-1912
300 __ ‡av. ;‡c30 cm.
362 0_ ‡aMar. 3, 1898-Oct. 15,1912.
500 __ ‡aMasthead title.
533 __ ‡aMicrofilm.‡mMar. 3, 1898-Dec. 31, 1905‡bHobart :‡cFilmed by Imaging Solutions for the State Library of Tasmania,‡cAvailable from the Archives Office of Tasmania,‡d2002‡e8 microfilm reels ; 35 mm.
533 __ ‡aMicrofilm.‡mJan. 1, 1906-Oct. 15, 1912‡bHobart :‡cState Library of Tasmania,‡dProduction planned 2007.
650 _0 ‡aAustralian newspapers‡zTasmania‡zHobart.
651 _0 ‡aHobart (Tas.)‡vNewspapers.
6. Holdings statement
There are different terms for the three generations of preservation microforms:
- First generation master
- Printing master (also described as Second generation or copying master)
- Service copy (also described as Third generation or working copy).
When completing holdings statements for microforms, cataloguers should identify first generation and printing masters by including the appropriate designation in brackets at the end of the holdings statement. Additional internal location information for the masters, such as “coldstore” may also be included if desired. It is not necessary to identify service copies using a designation in holdings statements.
ANL‡cmfmN 69‡cmfmN 69 (first generation master : coldstore) ‡cmfmN 69 (printing master : coldstore)
ANL‡cmfm NX 1060‡g(Dec. 1924 to Aug. 1926)‡cPRU mfm NX 1060 (first generation master: coldstore)‡g(Dec 1924-Aug 1926)‡cPRU mfm NX 1060 (printing master : coldstore)‡g(Dec 1924-Aug 1926)
TSL‡cSRL held‡g26 Sep. 1924-2 Jan. 1925
Reporting preservation intentions to the National Bibliographic Database
To prevent duplication of preservation microfilming activity, institutions are encouraged to report to the ANBD their intentions to produce preservation microform masters. This can be done via subfield 'd' in the 533 field or via a general note in the 500 field. Once production is underway, the information may optionally be updated to reflect progress.
Examples:
533 |
- |
- |
‡aMicrofilm.‡mSept. 1898-Dec. 1918.‡bCanberra, A.C.T. :‡cNational Library of Australia,‡dProduction planned 1994. |
|
533 |
- |
- |
‡aMicrofilm.‡mSept. 1898-Dec. 1918.‡bCanberra, A.C.T. :‡cW. & F. Pascoe for National Library of Australia,‡dProduction commenced August 1994. |
|
533 |
- |
- |
‡aMicrofilm.‡m1906-1930. ‡bMelbourne :‡cState Library of Victoria,‡d Filming commenced May 2001, completion expected Aug. 2001 |
|
533 |
- |
- |
‡aMicrofilm.‡m1906-1930.‡bMelbourne :‡c Australian Microfilm Services for the State Library of Victoria,‡d<1990>-2001.‡e15 microfilm reels ; 35 mm‡718981930vran a |
The above examples show the same two records amended to reflect progress beyond the planning stage. When production reaches each new stage, the 533 field may be updated so that all ANBD users are aware of the progress. Reporting progress is not mandatory. However, it is important to report the initial intention to produce a preservation microform master.
When a 533 field for reporting preservation intentions needs to be added or updated to a record in the NBD, libraries should either use the Libraries Australia cataloguing client to input the data online or contact the Libraries Australia Help Desk to arrange for the data to be added to their record.
B. Original publications in microform
When cataloguing original publications in microform and microreproductions of materials prepared or assembled specifically for bringing out an original edition in microform, the following instructions and options apply:
11.1C |
Optional addition.General material designation |
11.1G4 |
Items without a collective title |
11.2B3 |
Optional addition.Edition statement lacking |
11.2B4 |
Edition statement in more than one language |
11.4D1 |
Name of publisher, distributor, etc. |
11.4E |
Optional addition.Statement of function of publisher, distributor, etc. |
11.5B1 |
Extent of item |
11.7B4 |
Variations in title |
11.7B13 |
Dissertations |
11.8D |
Optional addition.Terms of availability |
AACR2 Chapter 12
Continuing resources
| 12.1C | General material designation Apply optional addition, but do not use [text] or its variants for printed language material. |
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| 12.2B3 | Edition statement in more than one
language Do not apply option. |
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| 12.3C | Chronological designation When cataloguing a continuing resource, 008 positions 07-10 contain the beginning date of the item. If the item bears both a date of publication and an indication of the period covered by the contents (chronological designation) the latter is used in the Date 1 field. When the beginning date covers more than one calendar year, use the last named year, e.g. 008/07-10 = 1989
|
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| 12.4D1 | Name of publisher, distributor,
etc. Apply option. |
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| 12.4E | Optional addition.Statement of
function of publisher, distributor, etc. Apply optional addition as deemed necessary. |
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| 12.4G3 | Optional addition.Place, name of
manufacturer, and/or date of manufacture Apply optional addition as deemed necessary. |
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| 12.7 | Notes | ||||||||||||||||||||||||||||||
| 12.7B41 | Variations in title Do not apply option. |
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| 12.7B8 | Bibliographic history and relationship with
other resources a) Continuation Do not apply option b) Split Do not apply option c) Absorption Apply option when the information is readily available. General Cataloguers are encouraged to supply a 534 field (Original version note) in all records for materials which may be used by people with print disabilities if print original bibliographic details can be found from the work in hand or are known. Example:
|
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| 12.8D | Optional addition.Terms of
availability Apply optional addition for current items. |

