KINETICA ADVISORY COMMITTEE MEETING

15 March 2002

Draft Minutes


AGENDA

 

1.

Welcome, introduction and apologies

2.

Minutes of the previous meeting and business arising

3.

Director-General’s remarks

4.

Kinetica financial information (embargoed)

5.

Kinetica status report

6.

Demonstration of help desk system

7.

Draft vision for Kinetica & stakeholder analysis

8.

Kinetica review (oral report)

9.

Kinetica charges 2002 (embargoed)

10.

Resource sharing interfaces workshop

11.

Kinetica annual users meeting August 2002

12.

End user survey report

13.

Comparative case studies: administrative costs of processing ILL payments

14.

Electronic resources: progress report

15.

Microform collection record acquisition: progress report

16.

National Bibliographic Database - quality issues

17.

Expert advisory group on authority record delivery

18.

Subject headings review panel

19.

Access to scientific journals in Australian libraries

20.

Conclusion

 


 

KINETICA ADVISORY COMMITTEE MEETING

DRAFT MINUTES

Draft minutes of the twelfth meeting of the Kinetica Advisory Committee held at the National Library of Australia.

PRESENT

Acting Chairperson

Ms Jan Maslen

Associate Librarian (Information Resources), La Trobe University

Members

Mr Craig Anderson

Director, Yarra Plenty Regional Library

 

Ms Maxine Brodie

Strategy and Chief Information Officer,
State Library of New South Wales

 

Ms May Priddle

Library Director,
Department of the Treasury

 

Ms Pam Gatenby

Assistant Director-General, Collections Management,

National Library of Australia

 

Ms Kaye Hill

Coordinator, Application Services, Library and Information Service of Western Australia

 

Ms Doreen Parker

University Librarian, Victorian University of Technology

 

Ms Sherrey Quinn

Libraries Alive! Canberra

 

Ms Patricia Scott

Bibliographic Services Librarian, University of Adelaide

 

Mr David Toll

Deputy Director-General, National Library of Australia

 

Mr Trevor Wakely

Technical Services Librarian, National Meteorological Library

Observer

Ms Jan Fullerton

Director-General, National Library of Australia

Officers in Attendance

Ms Roxanne Missingham

Assistant Director-General, Resource Sharing Division, National Library of Australia

 

Mr Rob Walls

Director, Kinetica Database Services, National Library of Australia

 

Ms Cheryl Brickell

Director (Acting), Kinetica Customer Services,
National Library of Australia

Apology

Ms Helen Livingston

Acting University Librarian, Deakin University

Minutes

Ms Kylie Moloney

Kinetica Customer Services,
National Library of Australia

The meeting opened at 9.30 a.m.

AGENDA PAPER 1

WELCOME, INTRODUCTION AND APOLOGIES

Jan Maslen as acting chairperson opened the meeting. She welcomed May Priddle, who is the Library Director, Department of the Treasury. May will represent government libraries until 31 December 2002.

On behalf of the Committee, the Chair thanked Dale Chatwin for his work on the Kinetica Advisory Committee.

Apologies were received from Helen Livingston.

AGENDA PAPER 2

MINUTES OF THE PREVIOUS MEETING AND BUSINESS ARISING

In relation to Agenda paper 11 – (Table of content (TOC) services: FLIN and CAUL surveys), Doreen Parker queried when the National Library would be able to provide an estimated figure to cover the cost spread amongst the libraries that have indicated they wish to access TOC.


ACTION: It was agreed that the current financial information on TOC would be sought and revised for libraries interested in accessing TOC. This information will be provided to Doreen Parker (CAUL) and FLIN.

It was resolved:

KAC/2002/1/RES/1

That the minutes of the previous meeting held on 16 November 2001 are a true and accurate record of the meeting.

AGENDA PAPER 3

DIRECTOR-GENERAL’S REMARKS

Treasures from the World's Great Libraries

The Director-General noted that the recent exhibition, ‘Treasures from the World’s Great Libraries’, was a great success with over 115,000 visitors attending. In particular, it was a remarkable promotional exercise for the National Library and for libraries in general. There had been considerable press coverage in Austraila and overseas.

Peak Bodies Forum

On 15 February 2002 the National Library held a forum attended by representatives from major library bodies. The forum focussed on the development of new models for resource sharing. Six main areas were identified as areas for future cooperation:

Forum on Library Services for People with Disabilities

On 8 March 2002 the National Library held a forum on library services for people with disabilities. The Director-General reported on the success of the forum and outlined a number of recommendations and agreed actions arising from the meeting that will assist the improvement of library services for people with disabilities across Australia.

Senate Estimates Committee

The Director-General reported on the Library's appearance at the Senate Estimates Committee hearing on Monday 18 February 2002. It was noted that the majority of questions related to Kinetica and the Treasures exhibition.

Australian Public Libraries Network (APLN)

David Toll reported that the Australian Public Libraries Network (APLN)

recently met in Adelaide and discussed future models for national representation of public libraries. The National Library is committed to supporting the development of the public library body. The body is now being called Public Libraries Australia.

Digitisation

Marie-Louise Ayres has recently been appointed project manager for the MusicAustralia project. The first phase of MusicAustralia is being developed and delivered as a collaboration between the National Library of Australia (NLA) and ScreenSound Australia (SSA). The outcome will be a collaborative service providing access to Austalian music materials (including sound) on the Web.

E-Resources

The National Library is currently revising its e-resources strategy document Electronic Information Resources : Strategies and Action Plan, 2001-2002. This will be publicised and made available on the Web in mid 2002.

OCLC invitation

The Director-General advised the Kinetica Advisory Committee that OCLC had invited her to join the OCLC Australian Advisory Group.

AGENDA PAPER 5

KINETICA STATUS REPORT

Roxanne Missingham spoke to this paper.


On behalf of some Victorian Kinetica users, Trevor Wakely queried when the next upgrade to the Kinetica Client will be released. Roxanne Missingham noted that Amicus 3.4 is the next major Client upgrade and will be available in late 2002. Kinetica staff will review the software to determine if it will provide sufficient benefits to users to justify implementation.


Pat Scott commented that the Millennium Cataloguing Client, recently introduced for the CJK Service, is very good as it enables cataloguers to search other databases and download records into the CJK Database.


Maxine Brodie suggested information be provided to clarify the support the Ncurrently provides to Kinetica Training Agents.

AGENDA PAPER 6

DEMONSTRATION OF HELP DESK SYSTEM

Kylie Moloney gave an overview and demonstration of the new Kinetica Help Desk system. A total of 924 helpdesk enquiries were received from from 28 January to 28 February 2002. The most common enquiries related to the Kinetica Client and KineticaWeb (primarily relating to the preview day of the new Librivision screens). Eighty four percent of enquiries were responded to within 1 hour, and the busiest times for the helpdesk were between 11am - 12pm and 2pm - 3pm.

AGENDA PAPER 7

DRAFT VISION FOR KINETICA & STAKEHOLDER ANALYSIS

Roxanne Missingham introduced this paper.

The Committee discussed the draft vision and stakeholder analysis at length. Craig Anderson suggested that a critical area of development for the NBD was to make records available via web search engines. David Toll replied that this offered considerable interest and was being explored by other organisations including the Research Libraries Group (RLG). He added that providing the Australian subset of the NBD could be considered.

The Committee agreed that this proposal would require further analysis including an examination of the following:

The Committee recommended that the first paragraph of the paper in the bound copy of the KAC papers be used as the Kinetica vision statement. The tabled vision statement should form the rest of the vision statement paper.

Kinetica will continue to investigate the possibility of gaining alternative revenue through sponsorship and grant money.

ACTION: The Kinetica vision statement be produced in a pamphlet format.

AGENDA PAPER 8

KINETICA REVIEW - Oral Report

David Toll spoke to this agenda paper.

David noted that the current IBM GSA contract is due to expire in December 2003 and the National Library is looking at options for continuation of the service beyond that time.

Pat Scott asked whether there is any relationship between the version of Amicus used for Kinetica and the British Library's use of the Amicus software. Roxanne Missingham replied that the two versions of the software were quite different and that the British Library’s decision not to continue with its implementation of Amicus would not have any impact on Kinetica.

AGENDA PAPER 10

RESOURCE SHARING INTERFACES WORKSHOP

Cheryl Brickell spoke to this agenda paper.

The Resource Sharing Interfaces Workshop was held on Tuesday 5 February. Forty-one delegates attended the Workshop representing libraries, library system vendors, book and serial suppliers and the National Library. The paper contains a summary of the issues raised in the Workshop and the National Library's response to those issues.

The Committee agreed to change "encourage cataloguers" to "encourage librarians" in point 1 on page two of the report.

AGENDA PAPER 11

KINETICA ANNUAL USERS' MEETING 2002

Roxanne Missingham spoke to this agenda paper and tabled the draft program.

The key panel sessions have been identified as resource sharing and innovative uses of Kinetica.

The Committee recommended that:

AGENDA PAPER 12

END USER SURVEY REPORT

Cheryl Brickell tabled the "End User Survey Report", noting that 56% of Australian Universities who responded to the survey currently offer end user access to Kinetica.

The most commonly identified concerns relating to end user access included:

The Committee suggested that consideration should be given to finding a better term than end user.

AGENDA PAPER 13

COMPARATIVE CASE STUDIES: ADMINISTRATIVE COSTS OF PROCESSING ILL PAYMENTS

Roxanne Missingham tabled the findings of the "Comparative Case Studies: Administrative Costs of Processing ILL Payments" report.

At the last Kinetica Advisory Committee meeting, the National Library reported on the findings of a survey on the administrative costs associated with different payment methods for Interlibrary lending and agreed to compare the costs with two other library sectors. The University of South Australia was approached to participate in the study and the paper outlines the results. The study clearly demonstrated the cost effectiveness of the KDD payments scheme for an organisation as both a requester and as a supplier.

AGENDA PAPER 14

ELECTRONIC RESOURCES: PROGRESS REPORT

Rob Walls spoke to this agenda paper.

Kinetica plans to survey customers to ascertain their requirements for new Kinetica services to support access to, and sharing of, electronic resources. The survey will focus on how electronic locations and access information (MARC field 856) should be supported in Kinetica. Currently this field can only be supported in the shareable part of bibliographic records.

The Expert Advisory Group on Cataloguing of Electronic Resources has proposed that separate bibliographic records are preferred for different manifestations of a work.

A progress report on electronic collections will be tabled at the next Committee meeting.

AGENDA PAPER 15

MICROFORM COLLECTION RECORD ACQUISITION: PROGRESS REPORT

Rob Walls spoke to this agenda paper.

Kinetica customers will be surveyed to ascertain whether there are any high priorities for the acquisition of bibliographic data for microform collections. A report on priorities for acquiring additional microform data sets will be tabled at the next Committee meeting.

AGENDA PAPER 16

NATIONAL BIBLIOGRAPHIC DATABASE QUALITY ISSUES

Rob Walls spoke to this agenda paper.

The reduction of duplicate records on the NBD continues to be a high priority.

Following the endorsement of the Committee at its last meeting, Kinetica stopped loading British Library CIP data in December 2001. Kinetica is currently implementing a number of improvements to the matching program used for batch loading of data to the NBD.

ACTION: Rob Walls agreed to make a high level description of the match-merge algorithms available on the Kinetica web site.

AGENDA PAPER 17

EXPERT ADVISORY GROUP ON AUTHORITY RECORD DELIVERY

Margaret Kennedy spoke to this agenda paper.

The Expert Advisory Group on Authority Record Delivery continues to make significant progress in identifying and documenting issues relating to the needs of Kinetica customers and the technical capabilities of both Kinetica and local systems to meet these needs.

Two surveys have been conducted on Authority Record Delivery, the results of which will form the basis of a report to be tabled at the next KAC meeting.

AGENDA PAPER 18

SUBJECT HEADINGS REVIEW PANEL

Rob Walls spoke to this agenda paper.

The Subject Headings Review Panel continues to focus on implementing terms for names of Aboriginal and Torres Strait Islander peoples and their languages.

AGENDA PAPER 19

ACCESS TO SCIENTIFIC JOURNALS IN AUSTRALIAN LIBRARIES

Roxanne Missingham spoke to this paper.

Neville Fletcher's report on Access to Scientific Journals in Australian Libraries, completed as part of the Australian Library Collections Task Force, was circulated for the interest of Committee members.

ACTION:

Roxanne Missingham will circulate other relevant papers from the Australian Library Collections Task Force.

AGENDA PAPER 20

CONCLUSION

The next meeting of the Kinetica Advisory Committee will be held at Dockside, Darling Harbour Sydney on the 7 August 2002 commencing at 1:30pm.