Related Links
tips 'n' tricks
Libraries Australia Cataloguing Client
Libraries Australia Search
- Adding, editing or deleting holdings via Libraries Australia Search
- Adding local system numbers
- Alerts
- Boolean operators in search - AND
- Boolean operators in search - NOT
- Boolean operators in search - OR
- Enhanced Requesting and Alerts
- Find a number
- ‘Held at’ name displayed on full view screen in LA Search.
- Searching Multiple databases and the Summary screen
- Searching phrases - do's and don'ts
- Searching with Apostrophes
- Synonym Searching In Libraries Australia
- Using Multiple Search Terms In Libraries Australia
Libraries Australia Mailing List
Libraries Australia Cataloguing Client
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@
The '@' symbol should be used instead of filing indicators. It is placed before the term that you consider to be the index term. A '#' is used in place of the filing indicators in 1st and 2nd indicator positions as required. Please remember to add the '@' symbol to tags 210, 246 and 247 as the first character in the $a, until you are advised otherwise. The ‘@’ symbol is currently incorrectly required for these tags. We are looking into fixing this problem.
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Indicators
In other tags which require indicators which are not filing indicators, the indicators should be entered by the cataloguer. Otherwise indicators will default to a hash ('#') and will appear like that in the MARC export format as a hash.
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040
040 must be entered manually. This is different to the Amicus system. When you click the 'Cataloguing Source' button it will add an appropriate 040 with the text 'NUC' in the appropriate subfields. Please remove the word 'NUC' and add your own library's NUC symbol.
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Personal Templates
When using Personal Templates, do not use two colons in a title (eg 'My template:book:with holdings'). The template will save, but when you try to access the template the Client will freeze.
Libraries Australia Search
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Adding, editing or deleting holdings via Libraries Australia Search
Adding Holdings
- In order to be able to add, edit or delete holdings, you need to use a login which has cataloguing permission. The Libraries Australia Help Desk can assist you in setting this up.
- In Libraries Australia Search, to get to the full view of the record where the ‘edit holdings’ button can be found, click on the hyperlinked title in the summary results screen. – NOT the ‘get this item’ button. (You can also choose to look at the record in Librarian’s View at this point)
- After clicking on the edit holdings button, you are prompted for your login and password (the fist time in a session). If your password is rejected, try entering it in UPPERCASE.
- The Holdings Update screen will appear. You do not need to enter your NUC, as this will automatically be added when the holdings are saved. Enter your call number and Save. Click on the Close button to return to the record in Libraries Australia Search.
Editing holdings
- In Libraries Australia Search, to get to the full view of the record where the ‘edit holdings’ button can be found, click on the hyperlinked title in the summary results screen. – NOT the ‘get this item’ button. (You can also choose to look at the record in Librarian’s View at this point)
- Check that your library has holdings on this record.
- After clicking on the edit holdings button, you are prompted for your login and password (the fist time in a session). If your password is rejected, try entering it in UPPERCASE.
- The Holdings Update screen will appear. Make the necessary changes to the call number, and Save. Click on the Close button to return to the record in Libraries Australia Search.
Deleting holdings
- In Libraries Australia Search, to get to the full view of the record where the ‘edit holdings’ button can be found, click on the hyperlinked title in the summary results screen. – NOT the ‘get this item’ button. (You can also choose to look at the record in Librarian’s View at this point)
- Check that your library has holdings on this record.
- After clicking on the edit holdings button, you are prompted for your login and password (the fist time in a session). If your password is rejected, try entering it in UPPERCASE.
- The Holdings Update screen will appear. Click in the Delete check-box on right hand side of the screen. Then click on the Close button to return to the record in Libraries Australia Search.
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Adding local system numbers
There has been some confusion over where the local system number should be added on the holdings input form. The local system number should be input into the b subfield of the Holdings statement. This will enable Libraries Australia staff to carry out global holdings changes on your holdings, if you need to do so. However, some local systems may not be able to accommodate the b subfield. In this case, if you want the local system number in your holdings, put it in subfield c, the call number box.
You can create and save Alerts on the following databases in Libraries Australia:
- Australian Library Collections (ANBD)
- Libraries Australia Authorities
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Boolean operators in search - AND
TIP
Search automatically ANDs multiple terms in Search, even though you can't see it in the Search query, so you don't have to type in AND.
TRICK
If you want to retrieve records with the word and in them, type in and in lowercase, e.g. lion witch and wardrobe
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Boolean operators in search - NOT
TIP
To search using the Boolean operator NOT in Search, don't use the word, use a hyphen, e.g.
kennikat -pressTRICK
When searching using NOT you will retrieve records that may have the term kennikat on its own in one field, but may have kennikat press in another field, e.g. 260 $b Kennikat Press
490 $a Kennikat classic seriesWe recommend that you use Advanced Search for NOT searches, e.g.
Any Keyword kennikat NOT
Any Keyword press Boolean operators in search - OR
TIP
If you want to use OR as a Boolean operator type in OR in capital letters, e.g. good OR evil and you will retrieve items with the term good or evil in them but not necessarily in the same record, e.g. The book of good love, translated by Elisha Kent Kane. Introductory by John Esten Keller.
TRICK
If you want all 3 terms including or in the same record, type in or in lower case, e.g. good or evil and you'll retrieve records which have all three terms, e.g. Uranium: for good or evil? / by Sir Frank Macfarlane Burnet.
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Enhanced Requesting and Alerts
In Libraries Australia you can have the option, called Want this? to borrow an item you find from your library, another library or another supplier. It is an Enhanced Requesting Option. You can also have Alerts, a search query than can be run automatically either weekly, monthly or every three months and the search results can be sent to you by email. However, if you would like to have access to these services they need to be turned on, so contact your Library or system administrator who can then contact the Help Desk to turn them on. For more information on these and how to turn them on select the link below:
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Find a number
The LibrariesAustralia Search can be used to find any of the following types of numbers: ISBN, ISMN, ISSN, Amicus number, Immutable number and Music Publisher's number. Just type the number in the Search box and select the Search button. See the Libraries Australia manual for other types of numbers you can search.
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‘Held at’ name displayed on full view screen in LA Search.
- If you wish to change the name displayed next to your NUC on the full view screen, you need to make the change in ALG, not in Libraries Australia Administration. Click on the hyperlinked library name to be taken to the appropriate ALG webpage. Click on the ‘edit this record’ button, enter your ALG password and make the appropriate name changes.
- The information about your library in ALG is used by Libraries Australia to provide links to your online catalogue, and to enable users to obtain your contact details. We would therefore encourage you to make sure that this information is up to date!
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Searching Multiple databases and the Summary screen
TIP
When you search on multiple databases, the number of results for each database appears in a Summary box on the left-hand side of the Summary results screen and also on the Results screen.
TRICK
To quickly move between database results, return to the Summary screen and click on the number of results next to the name of the database you wish to look at. This will take you to the Results list for that database.
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Searching phrases - do's and don'ts
If you specifically want items with the phrase do's and don'ts, then put the terms in quotes, e.g. "do's and dont's". If you want items with both do's and don'ts, but they don't necessarily have to be together, then leave the quotes out, this way you will pick up items with: Title: More do's than don'ts (Author: Peìret, Benjamin, 1899-1959. Title: Meetings :do's, don'ts, and don'ts ISBN: 0963796666).
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Searching with Apostrophes
Apostrophes can be left in or out e.g. do's and don'ts can be searched as either do's and don'ts OR dos and donts
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Synonym Searching In Libraries Australia
TIP
The symbol ~ can be used to search for synonyms in Libraries Australia. The dictionary of synonyms that Libraries Australia uses when ~ is placed before a search term is the Wordnet database produced by Princeton University (http://wordnet.princeton.edu/).
TRICK
Use the synonym symbol (~) before typing in a word to retrieve words with the same meaning, but different spellings.
E.g. ~colour will retrieve items with the word color, as well as items with the word colour in the record.
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Using Multiple Search Terms In Libraries Australia
TRICK
Although you can use two or more terms in the simple search located on the homepage, you need to be aware that entering two or more terms will only retrieve records if the terms are located in the same field.
For example, if you type estuary deakin in the simple search screen you will get:
- items where both estuary and deakin appear in any of the Title fields OR
- items where both estuary and deakin appear in any of the Notes fields.
You will NOT get any items where estuary is in a Title field and deakin is in a Notes field.
TIP
It is advisable to use Advanced Search to search two or more terms if you:
- are not sure whether the terms appear in the same field type
- you want a larger result set
- you are searching for items where you know in which fields the terms occur
If you don't know which fields the terms are located you have two different options using the Advanced Search function. You can:
- Select "Any Keyword" from the first drop down options list
- In the search box type in your search terms, for e.g. estuary deakin
- Select "all of these" in the second drop down options list. "All of these" will search items where both the terms appear anywhere in the record.
Your search should look like this:
Any Keyword - estuary deakin - all of these
OR
Using two search boxes simultaneously you can:
- Select "Any Keyword" in the first drop down options list
- Enter each term separately in the search box
- Select "All of these" from the second drop down options list. "All of these" will search items where both the terms appear anywhere in the record.
Your search should look like this:
Any Keyword - estuary - all of these (in the first search box)
Any Keyword - deakin - all of these (in the second search box)If you know in which fields the terms are located, choose the appropriate field name for each term For example:
- Select "Title" from the first drop down options list
- Enter the term estuary in the search box
- Go to the next search field and select "Notes" from the first drop down options list
- Enter the term deakin in the second search box.
Your search should look like:
Title - estuary (in the first search box)
Notes - deakin (in the second search box)Your search will retrieve only records where estuary appears in the Title field and deakin appears in a Note field.
Libraries Australia Mailing List
- Do you remember reading about something in a librariesaustralia-l email, but have deleted it so are unable to check the details? You can re-read old message in the archive. Just go to http://listserver.nla.gov.au/wws/arc/librariesaustralia-l for librariesaustralia-l, and http://listserver.nla.gov.au/wws/arc/kinetica-l for kinetica-l
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