tips 'n' tricks

Libraries Australia Cataloguing Client

  1. @
  2. Indicators
  3. 040
  4. Personal Templates

Libraries Australia Search

  1. Adding, editing or deleting holdings via Libraries Australia Search
  2. Adding local system numbers
  3. Alerts
  4. Boolean operators in search - AND
  5. Boolean operators in search - NOT
  6. Boolean operators in search - OR
  7. Enhanced Requesting and Alerts
  8. Find a number
  9. ‘Held at’ name displayed on full view screen in LA Search.
  10. Searching Multiple databases and the Summary screen
  11. Searching phrases - do's and don'ts
  12. Searching with Apostrophes
  13. Synonym Searching In Libraries Australia
  14. Using Multiple Search Terms In Libraries Australia

Libraries Australia Mailing List

  1. librariesaustralia-l archive

Libraries Australia Cataloguing Client

  1. @

    The '@' symbol should be used instead of filing indicators. It is placed before the term that you consider to be the index term. A '#' is used in place of the filing indicators in 1st and 2nd indicator positions as required. Please remember to add the '@' symbol to tags 210, 246 and 247 as the first character in the $a, until you are advised otherwise. The ‘@’ symbol is currently incorrectly required for these tags. We are looking into fixing this problem.

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  2. Indicators

    In other tags which require indicators which are not filing indicators, the indicators should be entered by the cataloguer. Otherwise indicators will default to a hash ('#') and will appear like that in the MARC export format as a hash.

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  3. 040

    040 must be entered manually. This is different to the Amicus system. When you click the 'Cataloguing Source' button it will add an appropriate 040 with the text 'NUC' in the appropriate subfields. Please remove the word 'NUC' and add your own library's NUC symbol.

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  4. Personal Templates

    When using Personal Templates, do not use two colons in a title (eg 'My template:book:with holdings'). The template will save, but when you try to access the template the Client will freeze.

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Libraries Australia Search

  1. Adding, editing or deleting holdings via Libraries Australia Search

    Adding Holdings

Editing holdings

Deleting holdings

  1. Adding local system numbers

    There has been some confusion over where the local system number should be added on the holdings input form. The local system number should be input into the b subfield of the Holdings statement. This will enable Libraries Australia staff to carry out global holdings changes on your holdings, if you need to do so. However, some local systems may not be able to accommodate the b subfield. In this case, if you want the local system number in your holdings, put it in subfield c, the call number box.
  1. Alerts

You can create and save Alerts on the following databases in Libraries Australia:

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  1. Boolean operators in search - AND

    TIP

    Search automatically ANDs multiple terms in Search, even though you can't see it in the Search query, so you don't have to type in AND.

    TRICK

    If you want to retrieve records with the word and in them, type in and in lowercase, e.g. lion witch and wardrobe

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  2. Boolean operators in search - NOT

    TIP

    To search using the Boolean operator NOT in Search, don't use the word, use a hyphen, e.g.
    kennikat -press

    TRICK

    When searching using NOT you will retrieve records that may have the term kennikat on its own in one field, but may have kennikat press in another field, e.g. 260 $b Kennikat Press
    490 $a Kennikat classic series

    We recommend that you use Advanced Search for NOT searches, e.g.
    Any Keyword kennikat NOT
    Any Keyword press

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  3. Boolean operators in search - OR

    TIP

    If you want to use OR as a Boolean operator type in OR in capital letters, e.g. good OR evil and you will retrieve items with the term good or evil in them but not necessarily in the same record, e.g. The book of good love, translated by Elisha Kent Kane. Introductory by John Esten Keller.

    TRICK

    If you want all 3 terms including or in the same record, type in or in lower case, e.g. good or evil and you'll retrieve records which have all three terms, e.g. Uranium: for good or evil? / by Sir Frank Macfarlane Burnet.

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  4. Enhanced Requesting and Alerts

    In Libraries Australia you can have the option, called Want this? to borrow an item you find from your library, another library or another supplier. It is an Enhanced Requesting Option. You can also have Alerts, a search query than can be run automatically either weekly, monthly or every three months and the search results can be sent to you by email. However, if you would like to have access to these services they need to be turned on, so contact your Library or system administrator who can then contact the Help Desk to turn them on. For more information on these and how to turn them on select the link below:

    http://www.nla.gov.au/librariesaustralia/questions.html

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  5. Find a number

    The LibrariesAustralia Search can be used to find any of the following types of numbers: ISBN, ISMN, ISSN, Amicus number, Immutable number and Music Publisher's number. Just type the number in the Search box and select the Search button. See the Libraries Australia manual for other types of numbers you can search.

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  6. ‘Held at’ name displayed on full view screen in LA Search.

  1. Searching Multiple databases and the Summary screen

    TIP

    When you search on multiple databases, the number of results for each database appears in a Summary box on the left-hand side of the Summary results screen and also on the Results screen.

    TRICK

    To quickly move between database results, return to the Summary screen and click on the number of results next to the name of the database you wish to look at. This will take you to the Results list for that database.

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  2. Searching phrases - do's and don'ts

    If you specifically want items with the phrase do's and don'ts, then put the terms in quotes, e.g. "do's and dont's". If you want items with both do's and don'ts, but they don't necessarily have to be together, then leave the quotes out, this way you will pick up items with: Title: More do's than don'ts (Author: Peìret, Benjamin, 1899-1959. Title: Meetings :do's, don'ts, and don'ts ISBN: 0963796666).

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  3. Searching with Apostrophes

    Apostrophes can be left in or out e.g. do's and don'ts can be searched as either do's and don'ts OR dos and donts

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  4. Synonym Searching In Libraries Australia

    TIP

    The symbol ~ can be used to search for synonyms in Libraries Australia. The dictionary of synonyms that Libraries Australia uses when ~ is placed before a search term is the Wordnet database produced by Princeton University (http://wordnet.princeton.edu/).

    TRICK

    Use the synonym symbol (~) before typing in a word to retrieve words with the same meaning, but different spellings.

    E.g. ~colour will retrieve items with the word color, as well as items with the word colour in the record.

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  5. Using Multiple Search Terms In Libraries Australia

    TRICK

    Although you can use two or more terms in the simple search located on the homepage, you need to be aware that entering two or more terms will only retrieve records if the terms are located in the same field.

    For example, if you type estuary deakin in the simple search screen you will get:

    • items where both estuary and deakin appear in any of the Title fields OR
    • items where both estuary and deakin appear in any of the Notes fields.

    You will NOT get any items where estuary is in a Title field and deakin is in a Notes field.

    TIP

    It is advisable to use Advanced Search to search two or more terms if you:

    • are not sure whether the terms appear in the same field type
    • you want a larger result set
    • you are searching for items where you know in which fields the terms occur

    If you don't know which fields the terms are located you have two different options using the Advanced Search function. You can:

    1. Select "Any Keyword" from the first drop down options list
    2. In the search box type in your search terms, for e.g. estuary deakin
    3. Select "all of these" in the second drop down options list. "All of these" will search items where both the terms appear anywhere in the record.

    Your search should look like this:

    Any Keyword - estuary deakin - all of these

    OR

    Using two search boxes simultaneously you can:

    1. Select "Any Keyword" in the first drop down options list
    2. Enter each term separately in the search box
    3. Select "All of these" from the second drop down options list. "All of these" will search items where both the terms appear anywhere in the record.

    Your search should look like this:

    Any Keyword - estuary - all of these (in the first search box)
    Any Keyword - deakin - all of these (in the second search box)

    If you know in which fields the terms are located, choose the appropriate field name for each term For example:

    1. Select "Title" from the first drop down options list
    2. Enter the term estuary in the search box
    3. Go to the next search field and select "Notes" from the first drop down options list
    4. Enter the term deakin in the second search box.

    Your search should look like:

    Title - estuary (in the first search box)
    Notes - deakin (in the second search box)

    Your search will retrieve only records where estuary appears in the Title field and deakin appears in a Note field.

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Libraries Australia Mailing List

  1. librariesaustralia-l archive