ABN Cataloguing Manual: Part E ABN cataloguing standards


Part E.1: Interim record standards

Interim records are input directly onto the database via an interim input screen obtained using the appropriate form-int command. (See ABN interim record manual).

The following standards for book, serial and nonbook interim records conform to the first level of description in AACR2R. Only the fields and subfields that are mandatory, or required if available and/or applicable are listed, other fields and subfields are optional.

Books

Tag                Subfields                                            
RID        MAN     Must be LC card number if available; otherwise       
system assigned
TITLE      MAN     Title proper (MAN)                                   
Other title information (RIAV)                       
Statement of responsibility (RIAP)                   
EDITION    RIAP    Edition statement (MAN)                              
IMPRINT    MAN     Place of publication (OPT)                           
Name of publisher (MAN)                              
Date of publication (MAN)                            
COLLATION  MAN     Extent of item                                       
ISBN       RIAV    ISBN (MAN)                                           

Serials

Tag                 Subfields                                            
RID         MAN     Must be LC card number if available; otherwise       
systemassigned                                       
TITLE       MAN     Title proper (MAN)                                   
Other title information (RIAV)                       
Statement of responsibility (RIAP)                   
EDITION     RIAP    Edition statement (MAN)                              
IMPRINT     MAN     Place of publication (OPT)                           
Name of publisher (MAN)                              
Date of publication (OPT)                            
COLLATION   OPT     Extent of item (RIAV)                                
VOLS DATES  RIAV    Date and volume designations for first               
issue (MAN)                                          
ISSN        RIAV    ISSN (MAN)                                           

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

Nonbooks

Tag                Subfields                                            
RID        MAN     Must be LC card number if available; otherwise       
systemassigned                                       
TITLE      MAN     Title proper (MAN)                                   
GMD (MAN)                                            
Other title information (RIAV)                       
First statement of responsibility (RIAP)             
Filing indicator (MAN)                               
PUB/DIST   MAN     Place of publication or production or                
distribution (OPT)                                   
Name of publisher or production company or           
distributor (RIAP)                                   
Date of publication or release (MAN)                 
PHYS DESC  RIAV    Extent of item (MAN)                                 

The following information should be input in note form:

Tag                Subfields                                            
EDITION    RIAP    Edition Statement (MAN)                              
MDA        RIAV    Statement of scale (RIAV)                            
ISBN       RIAV    SBN (RIAV)                                           

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

Part E.2 : Minimum record standards

This Part details the minimum content of a cataloguing record which can be contributed to the ABN database for the following types of material:

Books
Serials
Nonbooks
In analytics

Input records which do not meet these requirements will be returned to the user's working file for amendment. Users are encouraged to input information above the minimum level (except in interim records) wherever possible.

Wherever diacritics or special characters are required by AACR2R in the description or in access points, it is essential to input them.

It should be noted when applying these standards that:

a. They apply only to the shareable data in the record, not to any institution specific data.

b. Any field not listed is optional (with subfield 'a' mandatory if the field is supplied).

c. Where a field is listed, any subfield not listed is optional.

d. In the fixed fields, any element not listed is optional.

e. If an optional field is supplied, certain subfields may be mandatory or required. For example, the field SUP need not be supplied even if appropriate, but if the field is supplied it must contain an 'a' subfield, while subfields 'b', 'c', 'd', 'q' and 't' should be given if required by AACR2R.

Books

Bibliographic description fields for books

Tag                Subfields                                            
TIL       MAN      a     (MAN)  b,c,n,p (RIAP)                            
EDN       RIAP     a     (MAN)  b (RIAP)                                  
IMP       MAN      a,b,c (MAN)                                            
COL       MAN      a     (MAN)  e (RIAP)                                  
SET       OPT      a     (MAN)  n,p,v,x (RIAP)                            
SER       OPT      a     (MAN)  v,x (RIAP)                                
SBN       RIAV     a     (RIAV)                                           
NOD       RIAP     a     (MAN)                                            
NOG       OPT1     a     (MAN)                                            
NOX       RIAP     ab    (MAN)  c,d,e,f,m,6 (RIAP) 7(OPT)                 


Access points for books

Tag                Subfields                                            
MEP       RIAP     a     (MAN)  b,c,d,q (RIAP)                           
MEC       RIAP     a     (MAN)  b,c,d,n (RIAP)                            
MEM       RIAP     a     (MAN)  b,c,d,e,n (RIAP)                          
MEU       RIAP     a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP                   
UTI       OPT      a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                  
UTC       OPT      a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                  
SUP       OPT      a     (MAN)  b,c,d,q,t (RIAP)                          
SUC       OPT      a     (MAN)  b,c,d,n,t (RIAP                           
SUM       OPT      a     (MAN)  b,c,d,e,n,t (RIAP)                        
SUU       OPT      a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                  
SUT       OPT      a     (MAN)  x,y,z (RIAP)                              
SUG       OPT      a     (MAN)  x,y,z (RIAP)                              
AEP       RIAP     a     (MAN)  b,c,d,q,t (RIAP)                          
AEC       RIAP     a     (MAN)  b,c,d,n,t (RIAP)                          
AEM       RIAP     a     (MAN)  b,c,d,e,n,t (RIAP)                        
AEU       OPT      a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                  
AED       RIAP     a     (MAN)  n,p (RIAP)                                
SAP       OPT      a,t   (MAN)  b,c,d,n,p,q (RIAP)                        
SAC       OPT      a,t   (MAN)  b,c,d,n,p (RIAP)                          
SAM       OPT      a,t   (MAN)  b,c,d,e,n,p (RIAP                         
SAU       OPT      a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                  

RIAV Required if available OPT Optional

1.Where the ISBN agency provides address information for small publishers, the transfer of this information from the prepublication interim to a general note field (NOG) in the full catalogue record is mandatory.

Fixed fields for books

DAT KY    MAN       
DATE 1    MAN       
CNTRY     MAN       
MOD RC    RIAP      
CAT S     MAN       


Codes and numbers for books

Tag                Subfields                                                   
CAS       MAN      c  (MAN)  a (RIAP)                                          
DDC       OPT      a,2 (MAN)                                                   
ENC LV    MAN1                                                                 
LAN       MAN                                                                  
RID       MAN      (must be LC card number if known)                           

Serials

Bibliographic description fields for serials

Tag                Subfields                        
TIL      MAN       a,h2(MAN)  c,n,p (RIAP)  b (OPT) 
EDN      RIAP      a   (MAN)  b (RIAP) 
DAT      RIAV      a  (MAN)  z (OPT) 1st issue     
IMP      MAN       a,b (MAN)  c,e,f,g (OPT) 
COL      OPT       a,b,c,e (OPT) 
SET      OPT       a   (MAN)  n,p,v,x (RIAP) 
SER      OPT       a   (MAN)  v,x (RIAP) 
SBN      RIAV      a   (RIAV) 
NOG      RIAP      a   (MAN)  x,z (OPT) Item described, if not      
catalogued from 1st issue.                                  
NOT      RIAV      a   (MAN)  z (RIAP)                                         
PRE      RIAP      (MAN)  a,c,x (RIAP)  g,y,w (OPT)                            
LAT      RIAP      (MAN)  a,c,x (RIAP)  g,y,w (OPT)                            
VAT      OPT       a,h2(RIAP) b,n,p,f (RIAP)                                   
KEY      RIAV      a   (MAN)  b (RIAP)                                         
SSN      RIAV      a   (MAN)  z,y (OPT)                                        
NOX      RIAP      a,b   (MAN)  c,d,e,f,m,6  (RIAP)  7(OPT)                    

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

1 All ABN records must contain an appropriate encoding level.
2 The medium designator is to be input only for serials not in regular print.

Access points for serials

Tag                Subfields                   
MEP       RIAP     a   (MAN)  b,c,d,q (RIAP) 
MEC       RIAP     a   (MAN)  b (RIAP)  c,d,n (OPT) 
MEM       RIAP     a   (MAN)  e (RIAP)  b,c,d (OPT) 
MEU       RIAP     a   (MAN)  d,f,g,h,k,l,n,p,s,t (OPT) 
SUP       OPT      a   (MAN)  b,c,d,q,t (RIAP) 
SUC1      OPT      a   (MAN)  b,c,d,n,t (RIAP    
SUM       OPT      a   (MAN)  b,c,d,e,n,t (RIAP) 
SUU       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP) 
SUT       OPT      a   (MAN)  x,y,z (RIAP) 
SUG       OPT      a   (MAN)  x,y,z (RIAP) 
AEP       RIAP     a   (MAN)  b,c,d,q,t (RIAP) 
AEC       RIAP     a   (MAN)  b (RIAP)  c,d,n (OPT) 
AEM       RIAP     a   (MAN)  b (RIAP)  c,d,n (OPT) 
AEU       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP) 
AED       RIAP     a   (MAN)  n,p (RIAP) 
SAP       OPT      a,t (MAN)  b,c,d,n,p,q (RIAP) 
SAC       OPT      a,t (MAN)  b (RIAP)  c,d,n,p (OPT) 
SAM       OPT      a,t (MAN)  e (RIAP)  c,d,n,p (OP     
SAU       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP) 
UTI       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP) 

Fixed fields for serials

PUB STAT    MAN          
BEG DT      MAN          
END         MAN          
CNTRY       MAN          
MOD REC     RIAP         
CAT S       MAN          
CAT FOR     MAN          

Codes and numbers for serials

Tag                 Subfields        
CAS         MAN     c (MAN)  a (RIAV)
CAL         OPT     a,b (MAN)        
DDC         OPT     a,2 (MAN)        
ENC LV      MAN2                     
LAN         MAN                      
RID         MAN     (must be LC card number if known)


MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

Participants are reminded of the usefulness of adding to records for annual reports a subject heading for the body issuing the report. This practice is encouraged because it significantly improves the retrieval of annual reports. [ABN/SC/1984/RES/64]
All ABN records must contain an appropriate encoding level. [ABN/SC/1989/RES/10]

Nonbooks

Bibliographic description fields for nonbooks

Tag                Subfields                                              
TIL       MAN      a,h (MAN)  b,c,n,p (RIAP)                              
EDN       RIAP     a   (MAN)  b (RIAP)                                    
MDA       RIAP     a   (MAN)                                              
DAT       RIAP     a   (MAN)                                              
IMP       MAN      a,b,c (MAN)                                            
COL       MAN      a   (MAN)  e (RIAP)                                    
SET       OPT      a   (MAN)  n,p,v,x (RIAP)                              
SER       OPT      a   (MAN)  v,x (RIAP)                                  
SBN       RIAV     a   (RIAV)                                             
NOG       MAN1     a   (MAN)                                              
NOA       MAN2                                                            
NOD       RIAP     a   (MAN)                                              
PNM3      RIAV     a,b  (MAN)                                             
NOX       RIAP     a,b  (MAN)  c,d,e,f,m  (RIAP)  3(OPT)                  
6  (RIAP)  7 (OPT)                                     

Access points for nonbooks

Tag                Subfields                                              
MEP       RIAP     a   (MAN)  b,c,d,q (RIAP)                              
MEC       RIAP     a   (MAN)  b,c,d,n (RIAP)                              
MEM       RIAP     a   (MAN)  b,c,d,e,n (RIAP)                            
MEU       RIAP     a   (MAN)  d,f,g,h,k,l,n,p,s, (RIAP)                   
SUP       OPT      a   (MAN)  b,c,d,q,t (RIAP)                            
SUC       OPT      a   (MAN)  b,c,d,n,t (RIAP)                            
SUM       OPT      a   (MAN)  b,c,d,e,n,t (RIAP                           
SUU       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                    
SUT       OPT      a   (MAN)  x,y,z (RIAP)                                
SUG       OPT      a   (MAN)  x,y,z (RIAP)                                
AEP       RIAP     a   (MAN)  b,c,d,q,t (RIAP)                            
AEC       RIAP     a   (MAN)  b,c,d,n,t (RIAP)                            
AEM       RIAP     a   (MAN)  b,c,d,e,n,t (RIAP)                          
AEU       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                    
AED       RIAP     a   (MAN)  n,p (RIAP)                                  
SAP       OPT      a,t (MAN)  b,c,d,n,p,q (RIAP)                          
SAC       OPT      a,t (MAN)  b,c,d,n,p (RIAP)                            
SAM       OPT      a,t (MAN)  b,c,d,e,n,p (RIAP)                          
SAU       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                    
UTI       OPT      a   (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                    

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

1. NOG is MAN only for computer file records with regard to system requirements (AACR2R 9.7B16) and source of title proper (AACR2R 9.7B3) notes.
2. NOA is MAN only for motion picture and videorecording records where the title does not reflect the subject of the work.
3. Applicable only to music and sound recording records.

Fixed fields for nonbooks

LENGTH1    RIAV         
TY MAT     MAN          
DATE KY    MAN          
DATE 1     MAN          
CNTRY      MAN          
CAT S      MAN          


Codes and numbers for nonbooks

Tag                Subfields                 
CAS       MAN      c (MAN) a (RIAP)          
ENC LV    MAN2                               
LAN       MAN                                
RID       MAN      (must be LC card number   
if known                  

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

1 Applicable only to motion picture and videorecording records.
2 All ABN records must contain an appropriate encoding level.
[ABN/SC/1989/RES/10]

In analytics

As an interim measure, pending the implementation of the enhancement to establish the HOS fields and process linked analytic entries, ABN participants may enter analytics for component parts on the database using as a guide the minimum level record standard outlined below.
[ABN/SC/1986/RES/2]

Bibliographic description fields for in analytics

Tag                Subfields                                               
TIL       MAN      a     (MAN)  b,c,h,n,p (RIAP)                             
EDN       RIAP     a     (MAN)                                               
COL       MAN      a     (MAN)                                               
MDA       RIAP     a     (MAN)                                               
NOG       MAN1     a     (MAN)                                               

Access points for in analytics

Tag                Subfields                                               
MEP       RIAP     a     (MAN)   b,c,d,q (RIAP)                              
MEC       RIAP     a     (MAN)  b,c,d,n (RIAP)                               
MEM       RIAP     a     (MAN)  b,c,d,e,n (RIAP)                             
MEU       RIAP     a     (MAN)  d,f,g,h,k,l,n,p,s (RIAP)                     
AEP       RIAP     a     (MAN)  b,c,d,q,t (RIAP)                             
AEC       RIAP     a     (MAN)  b,c,d,n,t (RIAP)                             
AEM       RIAP     a     (MAN)  b,c,d,e,n,t (RIAP)                           
AED       RIAP     a     (MAN)  n,p (RIAP)                                   

Fixed fields for in analytics

DAT KY    MAN       
DATE 1    MAN       
DATE 2    RIAP      
CNTRY     MAN       
CAT S     MAN       
TY MAT    RIAP      

MAN Mandatory RIAP Required if applicable

1. The note should describe the item in which the analytic is contained, and consist of the elements listed in AACR2R 13.5a and 13.5B as appropriate.

Codes and numbers for in analytics

Tag                Subfields                                             

CAS       MAN      c (MAN)  a (RIAP)                                     
ENC LV    MAN1                                                           
LAN       MAN                                                            
RID       MAN      (must be LC card number if known)                     

MAN Mandatory RIAP Required if applicable
1All ABN records must contain an appropriate encoding level.
[ABN/SC/1989/RES/10]

Part E.3: High level record standards

Introduction

This Part details the content of high level cataloguing records which can be contributed by participants to the ABN database, and contains the following standards:
Statement on national bibliographic practice

Books
Serials
Cartographic materials
Music and sound recordings
Motion pictures, videorecordings and graphic materials
Computer files

Records catalogued to these standards will not be 'bumped' by incoming national agency records if coded as high level. The bumping hierarchy is listed in Part F.4 of this manual, and the LCD field used to flag high level records is described in the ABN data preparation manual Part 2.

Participants are free to choose whether they are content to have their own original cataloguing records replaced by national agency records, or whether they will catalogue to an agreed high level which will preserve their records on the database.

The contributed high level cataloguing record content must equal or approach the standard of a national agency record. This principle is considered necessary, particularly in the case of Australian records, as the Australian National Bibliography will be produced from ABN, using contributed records.

For this reason, many elements not normally considered part of cataloguing data by many libraries are insisted upon for the contributed high level record, e.g. detailed physical description area, including dimensions of item, as these are of importance in the national bibliographic record.

Participants contributing high level records will be required to verify all access points on the Vocabulary File and add references as required.

Participants may also upgrade existing database records to the level prescribed in this document and add the LCD field to such upgraded records. ABN cataloguers who enhance national agency records may flag them as high level to protect them from being replaced on the database, provided that the national agency record contains descriptive cataloguing to AACR2 level 2, appropriate subject access, and a classification number.

It should be noted when applying the high level record standards that:

a. Any field not listed is optional, or not required.
b. Where a field is listed, all subfields are required if applicable unless specified.
c. The encoding level (ENC LV, leader/17) must be blank on a high level record.

Statement on national bibliographic practice

Participants wishing to create a high level record are required to follow certain policies developed by the national bibliography. Specifically these include:

Uniform title
A uniform title must be assigned in all cases where it is applicable, including translations of works whether wellknown or littleknown, literary or scientific. Collective titles are not essential.

Physical description area
A full description including preliminary paging, full range of physical details, and dimensions of item should be given.

General note
When applicable, notes must be given for all categories of note specified in AACR2R i.e. notes relating to bibliographic history, nature, scope or artistic form, language, title, statements of responsibility, physical description, series, audience, identification numbers.

Contents note
A contents note must be given when an item is made up of several discrete works with separate titles, provided that there are no more than 5 titles, i.e. a multivolume monograph with separate titles for each volume or a collection of music scores, e.g.

Gold Coast area transport study, 1980 / prepared by Main Roads Department in conjunction with 2 v. (45 p., 16 folded leaves of col. maps; 71 p., 8 folded leaves of col. maps) : ill. ; 30 x 43 cm.

Contents: pt. 1. Forecasts and recommendations pt. 2.
Technical analysis.

Sonatas for flute and piano {GMD} / Handel.

Contents: v. 1. No. 1 (op. 1, no. 16) E minor. No. 2 (op. 1, no. 2) G minor. No. 3 (op. 1, no. 5) G major. No. 4 (op. 1, no. 7) C major v. 2. No. 5 (op. 1, no. 11) F major. No. 6 (op. 1, no. 9) B minor. No. 7 (op. 1, no. 4) A minor.

Subject added entries
These must be current LCSH or ABN approved headings. In the case of geographic subject headings, an agreed list of authoritative sources is given in Part C.7 of this manual.

Dewey Decimal Classification
For those participants choosing to use the Dewey Decimal Classification, the following practices are to be observed:

a. For high level records the DDC number should be the current edition to the fullest expansion of the schedules, including changes listed in DC& (Dewey decimal classification additions, notes, and decisions.)

b. The preferred treatment rather than the exceptions should be followed throughout the schedules except that:

c. For English language literary works, the option given in the schedules should be followed and the alphabetic prefixes plus specific period numbers from the table for Australia, New Zealand, New Guinea, South Africa, India and Ireland should be used.

Books
A contributed high level book record on ABN will consist of the following elements.

Bibliographicdescription fields

UTC1         RIAP 
ROM          RIAP 
TIL          MAN 
EDN          RIAP 
IMP          MAN 
COL1         MAN 
SER          RIAP 
SBN          RIAV 
NOG1         RIAP 
NOW          RIAP 
NOD          RIAP 
NOB          RIAP 
NOC1         RIAP 
NOU          Institution 
specific     
NOX          RIAP

Access points

ME           RIAP
UTI1         RIAP
SET          RIAP
SU1          RIAP
AE           RIAP
SA           RIAP

Fixed fields

CONF         RIAP 
FEST         RIAP 
INDEX        RIAP 
INTEL        RIAP 
LVFIC        RIAP 
BIOG         RIAP 
DAT KY       MAN 
DATE 1       MAN 
DATE 2       RIAP 
CNTRY        MAN  
ILLUS        RIAP 
REPRO        RIAP 
CONTENTS     RIAP 
MODRC        RIAP 
CAT S        MAN 
GOV PUB      MAN 
CAT FORM     MAN 
DFF4         RIAP 

Codes,numbers and identifiers

CAL          OPT
CAS          MAN
DDC3         OPT
GAC          RIAP
LAN          MAN
LCN          RIAV
RID          MAN
SCN3         OPT

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

1 See statement on national bibliographic practice
2 Where the ISBN agency provides address information for small publishers, the transfer of this information from the prepublication interim to a general note field (NOG) in the full catalogue record is mandatory. [ABN/SC/1989/RES/3]
3 Record must contain one of these. [ABN/SC/1985/RES/4]
4 For preservation microform masters only
NOX, subfield '7' is optional

Serials

A contributed high level serial record on ABN will consist of the following elements

Bibliographicdescription fields

TIL          MAN 
EDN          RIAP 
DAT1         MAN 
IMP          MAN 
COL          MAN 
SER          RIAP 
SSN2         RIAP 
NOG          RIAP 
NON          RIAP 
NOS          RIAP 
NOL          RIAP 
NOT          RIAP 
NOY          RIAP 
NOM          RIAV 
NOE          RIAP 
NOF          RIAP 
FRQ          RIAP 
VAA          RIAP 
VAT          RIAP 
NOX          RIAP 

Access points

ME          RIAP
UTI         RIAP
SET         RIAP
SU          RIAP
AE          RIAP
SA          RIAP

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional

1 Note that sources other than the item in hand may be searched for the information in this field. However, if the description is not based on the first issue, the record must also contain a 'Description based on ...' note to alert other users to the fact.
2 Note that sources other than the item in hand must be searched for the ISSN.
Nox, subfield '7' is optional

Codes, numbers and identifiers

CAL3      OPT       
CAS       MAN       
DDC3      OPT       
GAC       RIAP      
GPO       RIAV      
LAN       MAN       
RID       MAN       
SCN3      OPT       

Linking entry fields

MAS      RIAP      
SSE      RIAP      
ORG      RIAP      
SPL      RIAP      
PAR      RIAP      
OED      RIAP      
PHY      RIAV      
ISW      RIAV      
PRE      RIAP      
LAT      RIAP      
/

Fixed fields

PUB STAT      MAN          
BEG DT        MAN          
END DT        MAN          
CNTRY         MAN          
FREQ          MAN          
REGLTY        MAN          
TYPE SER      MAN          
PHY MED       RIAP         
REPRO         RIAP         
GOV PUB       RIAP         
CONF          RIAP         
CAT S         MAN          
CAT FORM      MAN          
DFF4          RIAP         

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional
Record must contain one of these. [ABN/SC/1985/RES/4]
4. For preservation microform masters only.

Cartographic materials

A contributed high level cartographic material record on ABN will consist of the following elements.

Note that:

a. Record type (REC TYPE, leader/6) is preset at 'g' and must be overtyped to 'o' (letter o not zero) for cartographic material.

b. Bibliographic level (BIB LV, leader/7) is preset at 'm' (for monograph items) and cannot be changed. Participants may choose to enter cartographic serials according to the nonbook or serial format, however, this high level standard can only be used for nonserial cartographic materials because of the lack of essential serial fields.

c. Encoding level (ENC LV, leader/17) must be blank.

Bibliographic description fields

TIL          MAN        
EDN          RIAP       
MDA          MAN        
IMP          MAN1       
COL          MAN        
SER          RIAP       
SBN          RIAV       
NOG          RIAP       
NOD          RIAP       
NOC          RIAP       
NOB          RIAP       
NOW          RIAP       
NIR          RIAP       
NOU          Institution
specific   
NOX          RIAP       

Fixed fields

TYMAT        MAN
INTEL LV     RIAP
DATE KY      MAN
DATE1        MAN
DATE2        MAN
CNTRY        RIAP
CAT S        MAN
GOV PUB      RIAP
CAT FORM     MAN

Codes, numbers and identifiers

CAS          MAN 
CDC          RIAV 
CRO2         RIAV 
GAC          RIAP 
LAN          MAN 
LCD          MAN 
RID          MAN 

Access points

ME        RIAP
UTI       RIAP
SET       RIAV
SU        RIAP
AE        RIAP
SA        RIAP


MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional
1 - MDA, subfield 'a' is mandatory, subfield 'b' is optional
2 - Reference sources should be searched for this information.
Nox, subfield '7' is optional

Music and sound recordings

A contributed high level music or sound recording record on ABN will consist of the following elements.

Note that:

a. Record type (RGEC TYPE, leader/6) is preset at 'g' and must be overtyped to 'o' (letter o not zero) for music and sound recordings.

b. Bibliographic level (BIB LV, leader/7) is preset at 'm' and cannot be changed.

c. Encoding level (ENC LV, leader/17) must be blank.

Bibliographic description fields

TIL         MAN 
EDN         RIAP 
IMP         MAN 
COL         MAN 
SER         RIAP 
NOG         RIAP1 
NOW         RIAP 
NIR         RIAV 
NOD         RIAP 
NOC         RIAP 
NOU         RIAP 
NOR         RIAV 
NOB         RIAP 
CAN         RIAV 
MPA         RIAP 
NIV         RIAP 
PNM         RIAV 
SBN         RIAV 
SRN         RIAV 
NOX         RIAP 

nbsp; Fixed field

 
TYMAT       MAN
INTEL LV    RIAP
DATE KY     MAN
DATE 1      MAN
DATE 2      RIAP
CNTRY       MAN
MODREC      RIAP
CAT S       MAN
GOV PUB     RIAP
CAT FORM    MAN

Access Points

ME          RIAP 
UTI         RIAP 
SET         RIAP 
SU          RIAP 
AE          RIAP 
SA          RIAP 

Codes,numbers and identifiers

CAL2        OPT
CAS         MAN
DDC2        OPT
DFF         RIAP
DSR         RIAV
FCC         RIAP
GAC         RIAP
LAN         RIAP
LAN         RIAP
LCD         MAN
LCN         RIAV
RID         MAN
SCN2        OPT
CDM         RIAV

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional
1 However, NOG for duration of music score is RIAV
2 Record must contain one of these. [ABN/SC/1985/RES/4]
Nox , subfield '7' is optional

Motion pictures, videorecordings and graphic materials

A contributed high level motion picture, videorecording and graphic material record on ABN will consist of the following elements.

Note that:

a. Record type (REC TYPE, leader/6) is preset at 'g', which is the appropriate code for motion pictures and videorecordings. However, this must be overtyped to 'o' (letter o not zero) for graphic materials.

b. Bibliographic level (BIB LV, leader/7) is preset at 'm' (for monograph item) and cannot be changed. Participants may choose to enter motion picture and videorecording serials according to the nonbook or serial format, however, this high level standard can only be used for nonserial motion pictures and videorecordings because of the lack of essential serial fields.

c. Encoding level (ENC LV, leader/17) must be blank.

Access points

ME        RIAP         
UTI       RIAP         
SET       RIAP         
SU        RIAP         
AE        RIAP         
SA        RIAP         

Bibliographic description fields

TIL       MAN
EDN       RIAP         
IMP       MAN          
COL       MAN          
SER       RIAP         
SBN       RIAV         
NOG       RIAP         
NOW       RIAP         
NOD       RIAP         
NOC       RIAP         
NOU       Institution  
specific     
NOA       MAN          
NIR       RIAV         
NOK       RIAP         
NOR       RIAP         
NOX       RIAP         


MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional
1 NOA is MAN for motion pictures and videorecordings only (even when the title reflects the subject of the work), it is RIAP for graphic materials.
Nox subfield '7' is optional

Fixed fields

LENGTH        MAN 
TY MAT        MAN 
TECH          MAN 
INTEL LV      MAN 
DATE KY       MAN 
DATE 1        MAN 
DATE 2        RIAP 
CNTRY         MAN 
CAT S         MAN 
GOV PUB       RIAP 
CAT FORM      MAN 

Codes,numbers and identifiers

CAL           OPT
CAS           MAN
DDC           OPT
DFF           MAN
DFF           MAN
GAC           RIAP
LAN           RIAP
LCD           MAN
LCN           RIAV
RID           MA
SCN           OPT

MAN Mandatory RIAP Required if applicable
RIAV Required if available OPT Optional
2 Record must contain one of these. [ABN/SC/1985/RES/4]
3 DFF is MAN for motion pictures and videorecordings only, it is OPT for graphic materials.

Computer files

A contributed high level computer file record on ABN will consist of the following elements.
Note that

a. Record type (REC TYPE, leader/6) is preset at 'g' and must be overtyped to 'o' (letter o not zero).
b. Bibliographic level (BIB LV, leader/7) is preset at 'm' (for monograph item) and cannot be changed
c. Encoding level (ENC LV, leader/17) must be blank.

Bibliographic description fields

TIL          MAN 
EDN          RIAP 
IMP          MAN 
COL          MAN 
SER          RIAP 
NOG1         MAN/RIAP 
NOK          RIAP 
NOW          RIAP 
NIR          RIAV 
NOD          RIAP  
NOC          RIAP  
NOA          RIAP  
NOU          Institution  
specific  
NOB          RIAP   
FCA          RIAV 
IFD          RIAP 
NTC          RIAV 
NTU          RIAP 
RDF          RIAP 
SBN          RIAV 
SN           RIAV 
TED          RIAP 
TDF          RIAP 

Fixed fields

TY MAT       MAN
INTEL LV     RIAP
DATE KY      MAN
DATE 1       MAN
DATE 2       RIAP
CNTRY        MAN
CAT S        MAN
GOV PUB      RIAP
CAT FORM     MAN

Access points

ME           RIAP 
UTI          RIAP 
SET          RIAP 
SU           IAP 
AE           RIAP 
SA           RIAP 

Codes,numbers and identifiers

CAL2         OPT
CAS          MAN
DDC2         OPT
GAC          RIAP
LAN          MAN
LCD          MAN
LCN          RIAV
RID          MAN
SCN2         OPT

AV Required if available OPT Optional
1. NOG is MAN only for system requirements (AACR2R 9.7B1b) and source of title proper notes (AACR2R 9.7B3), other general notes are RIAP.
2. Record must contain one of these. [ABN/SC/1985/RES/4]


Contents and Introduction | Part A Tools and Abbrevs. | Part B Cataloguing Policy | Part C Name, Subject Heading Policy | Part D Cataloguing Guidelines | Part F Miscellaneous | Part G Subject Heading Policy