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Conventions for cataloguing in a network
Cataloguers using Libraries Australia should take account of the following network requirements and union cataloguing conventions:
- Contributors of cataloguing records to Libraries Australia are responsible for the quality and completeness of their contributed data. Libraries Australia staff may be consulted for advice, but will not routinely perform checks of all contributed records.
- Institution or copy specific notes are not valid data for the ANBD. Changes to bibliographic records should not place institution specific data in shared data fields and should retain all valid data in the record.
- When creating a new record based on a record for a similar work, ensure that all data reflects the work being catalogued, including standard numbers such as LC control number i.e. when close copy cataloguing change all relevant fields, not just some.
- Changes to the bibliographic record that reflect a different manifestation of that record are not valid changes. Different versions of a work should generally be catalogued separately so holdings reflect the version held by each institution, for example, different versions of a video recording or a compact disc.
- Where the only difference between two manifestations of a work is the name of the distributor or the place of publication, it is not necessary to treat the work as a different version, or to create a new record.
- A record for a multipart work cannot be changed to represent only one volume or a part of the work, and vice versa. Create a new record instead.
Minimum record standard
The minimum level record standard is:
- AACR2 level 1 description
- The following Leader codes:
- Type of record
- Bibliographic level
- Encoding level
- The following 008 character positions:
- Date of publication code
- Date 1. The minimum data required in this position is two digits followed by XX, e.g. 20XX
- Country of publication code
- For the first level of description include the following:
- A minimum of one name or uniform title heading if applicable
- Title proper
- Statement of responsibility
- Publication details
- Extent of item
- The only mandatory field for non-Roman script data is the 245 field (Title)
Use of encoding levels
Encoding levels
The following MARC 21 encoding levels operate in Libraries Australia:
|
# (blank) |
Full level |
|
1 |
Full level, material not examined |
| 2 | Less than full level, material not examined |
|
3 |
Abbreviated level |
|
4 |
Core level |
|
5 |
Partial level |
|
7 |
Minimal level |
|
8 |
Prepublication level |
|
u |
Unknown level |
| z | Not applicable |
anuc - Australian National Union Catalogue code
The use of the Australian Content code, MARC tag 042 with code "anuc", denotes eligibility of a bibliographic or authority record for inclusion in the Australian National Union Catalogue. The “anuc” is a code from the MARC Code Lists for Relators, Sources, Description Conventions for use in the MARC tag 042 Authentication Code.
In bibliographic records it indicates that the item is Australian as defined by the National Library of Australia's Collection Development Policy
In authority records it certifies that the authority is either
- an Australian author; or,
- the subject heading is an Australian concept and is listed as part of the Australian Extension to the Library of Congress Subject Headings (LCSH); or if the headings has been proposed to the Library of Congress for inclusion into LCSH.
Libraries Australia cataloguers are encouraged to use the tag 042 "anuc" to indicate records for inclusion in the Australian National Union Catalogue. This code has replaced the former non-standard Australian content indicator in Kinetica.
The Australian Content code is denoted by tag 042 $aanuc.
| 042 | # | # | $aanuc |

