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Libraries Australia Cataloguing Client

30/11/05 Production Release


30/11/05 Production Release

Libraries Australia Cataloguing Client Release notes

These release notes refer to Libraries Australia Cataloguing Client version 3.0.81.35 to be used against the Production and Training Environments and are valid as of the 30th November 2005.

Functionality not yet implemented

Access to External z39.50 target databases.

Automatic Transliteration of Chinese script.

Statistics via Libraries Australia Client not available (Statistics are available via Libraries Australia Admin).

Using ‘Help’ Command Button while editing a record

If creating or editing a record, use of the ‘Help’ Button via the Command Bar will result in changes to the record being lost.  If editing an existing record, editing of the record prior to the ‘Help’ Button being clicked will not be saved.

Workaround:  Type the command ‘HELP’ in the command line.  This launches the Help screen in a new window.  Note: The help available via the command line is for LA Client help, not Cataloguing help.  Press the ‘F1’ key to access Cataloguing help.

cataloguing source

When clicking on 'cataloguing source' in the client, the client fills in the tag as follows:
040 ## $aNUC$cNUC
It's up to the cataloguer to delete "NUC" and put in their own NUC symbol.

C0B error while cloning a record

After cloning a record which has your holdings on it, you may get the following at the bottom of the new record:
C0B 11-05-05 00:00:00.000
This is a bug. You can't save the record while this is here, so it should be deleted. This fault is under currently under investigation.

Holdings

When creating or editing holdings, a number of Pica specific tags are visible (examples in bold below).  These tags should  not be changed, as they are for internal database use only.

e01 $a18-11-05$b?
850 ##$aANL$cn.123
C0A 18-11-05

CJK- decomposition of characters

Some Japanese and Korean script characters will not be output correctly in records received from the Libraries Australia Record Export Service. In Korean hangul will be decomposed into its component jamo, and in Japanese there will be a space between kana and the diacritics added to kana to produce voiced sounds (nigori).

Scripted login

Scripted login causes error messages to not display. Until a resolution is found, the use of scripted login is not recommended.

Holdings Indicators

In the brief display, Records with attached Holdings are displayed with a ‘+’ in the Record Type column, regardless of if they belong to your institution or other institutions.

Validation

A number of Coded Data values return Pica internal codes in some error messages.  The table below lists the MARC tag and character position and the Pica internal code displayed.  More Marc to Pica codes can be found here.

MARC Tag/position

Pica Code in error message

Ldr/17 (Encoding Level)

002

008/06 (Type of Date)

009

008/07-10 (Date 1)

009

008/11-14 (Date 2)

009

008/15-17 (Place of Publication)

04B

008/35-37 (Language of Text)

04A

006 Books

00F

006 Computer Files

00G

006 Maps

00H

006 Mixed Materials

00J

006 Music

00K

006 Continuing Resources

00L

006 Visual Materials

00M

Example Error Message1: “Tag 04B with only indicators is not allowed”
Solution: Add a value to 008/15-17 (Place of Publication)

Example Error Message2: “Tag 002 has incorrect content”
Solution:  Add a value to Ldr/17 (Encoding Level)

Example Error Message 3: “00F with only indicators is not allowed”
Solution: Add content to 006 Books

Special Characters Toolbar

Viewing the Special Characters toolbar resets scripted function toolbars.  If you have re-organised the toolbars, and then open then close the Special Characters (View>Special Characters), the toolbars will be ‘re-organised’ when you next re-open the Client.

Find and Replace Text

In Edit mode, Find/Replace Text does not operate if ‘Match Whole Word’ is selected.

Indexes

DAT (Date of publication) ‘<’ and ‘>’ range operators do not work, all results are returned as if an ‘=’ operator has been used.  The YOP (Year of Publication) index can be used if range operators other than ‘=’ are required.

Incorrectly migrated subfields

A number of 811 and 111 tags have been migrated with three indicators (an extra blank ‘#’ indicator).   These records will be fixed by a global replace. 

Workaround: If users edit a record containing these tags, they are requested to delete the extra indicator.

Personal Templates

Do not use two colons in the title (eg 'My template : book : with holdings'). The template will save, but accessing the template will cause the Client to freeze.

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Libraries Australia Document Delivery

04/09/06 - Release 2.7.4


04/09/06 - Release 2.7.4

Libraries Australia Document Delivery Browser Compatibility

Supported Browsers

Browser support

Compatability

Known Issues in VDX 2.7.4

Bug:

The Note Types: ‘Send No’ and ‘Client Instr’ get sent to the second and subsequent responders (but not the first)

Workaround:

None

Bug:

Reset button on the Shipping screen does not reset cost

Workaround:

Add the new value to Base Cost field and click on the ‘Recalc Cost’ button.  Make other required changes to the Shipping screen.

 
Bug:

Refinement not possible when you first log in

Workaround:

Select a different Profile, then re-select the original (eg Australasian) Profile

Differences between VDX 2.3.3 and VDX 2.7.4

Work Queues – A new function in VDX to allow users to view (and access) a summary of their ILL activities. 

Document Store – Libraries Australia Document Delivery now offers an electronic document store, allowing responders to place electronic copes of documents in a secure storage area within Libraries Australia Document Delivery.  The Requester can retrieve the document from the document store. 

Reports – a number of ‘standard’ reports have changed.  The Libraries Australia Document Delivery specific reports (numbered 01-15 remain the same)

Own Services – Users are now able to configure their own ILL services based on responders (eg reciprocal agreements). This is accessed via Location>Own Services. 

Branding – The ‘look and feel’ of Libraries Australia Document Delivery has changed


Libraries Australia Search Service

28/11/06 - Release 2.2.0

22/08/06 - Release 2.1.7

31/05/06 - Release 2.1.5

21/02/06 - Release 2.1

30/11/05 - Release 2.0

28/09/05 - Release 1.0.11

15/07/05 - Release 1.0.10

31/05/05 - Release 1.0.9

28/04/05 - Release 1.0.8

02/03/05 - Release 1.0.7


Libraries Australia Search service

28/11/06 - Release 2.2.0

New Functionality

New databases that can be searched from Libraries Australia Search

Two new Thai databases will be added to Libraries Australia Search in a later release, they will also be searchable via Z39.50.

Informit e-Library has been added as a free Libraries Australia Search and Z39.50 search target. Records from the e-library provide a link to the full text which opens in a new window from within the record and is also available from the “Get this item” button. There is no charge to search e-Library; however, access to the full text is on a pay per view basis.

Support for Relevance Ranking

Results returned are now ranked by relevance. A single set of search results is returned for the NBD, rather than being grouped into Titles, Authors and Subjects.

The following searches return relevance ranked results: Simple Search, Advanced Search, Command Search, Z39.50 Search.

When viewing all results for a search, a drop down box is available to sort the results. The default sort is by Relevance.

Free search box available for any external web page

A html search box has been created which searches the ANBD database only (no other targets). If users are IP authenticated or already logged in to Libraries Australia, the box will search the subscription service instead of the free service.

OpenSearch protocol compliance

Both the ANBD and the Picture Australia targets can be searched through Libraries Australia using the Open Search protocol. The search is available to anyone.

Only the information normally provided on the free search brief results screen is included in the results.

New Index: Related Periodicals

A new Related Periodicals index has been created in order to improve the retrieval of linked titles – both as a keyword (RW) and phrase (RP). These indexes can be searched using Z39.50 – use attribute 1028 – Related periodical and through the command search available on the advanced search page.

The indexed fields are 022$a, 130, 245 (omit $c), 247, 780 (omit $i), 785(omit $i, $7), 880=$6.

Enhanced Functionality

Alerts - options for new & updated records

Alerts have been modified so that customers do not have to be notified of updated bibliographic  records. Options for alerts now include the choice of:

  1. New additions to the database
  2. New additions and updates
Changes to Enhanced requesting

A number of changes have been made to enhanced requesting.

In all three cases changes need to be made to the library’s records in the Libraries Australia Administration system. Libraries that wish to make use of this functionality should contact the Libraries Australia Help desk.

Importing records from other databases

Records can be imported into Libraries Australia from other databases. On displaying a record form another database (eg Library of Congress) in Libraries Australia, an “Add Record” button displayed. This was confusing, as the “Add record” Tab at the top of the screen took users to the blank Web cataloguing form. The “Add Record” button in Libraries Australia Search has been changed to read “Import Record” on both the Full and Librarian’s view when viewing a record.

Display all data when viewing an NBD record via a resolver

The full record is now shown (rather than the brief record) when accessing a record from the resolver service.

Extended Deep Linking

Deep linking (integration with specific libraries catalogue searches) has been added for approximately 120 extra libraries. This can be seen in the Libraries Australia Search application as the addition of a “search catalogue” button for resources held by these libraries on the Get this item > At Other Libraries screen.

Add record titles to LA full view page title

When accessing a record in Libraries Australia through a resolver, rather than displaying “Libraries Australia – Full View” as the page title, the record name is now shown. For example, “Libraries Australia – The curly pyjama letters / Michael Leunig”

22/08/06 - Release 2.1.7

New Functionality

Additional Online Bookshops

13 new bookshops have been added to the ‘get this item – At Bookshops/Suppliers’ list.

These are:

Adelaide Booksellers, Booktopia, Books Kinokuniya, Emporium Books, Kenneth Hince Old & Fine Books, Leading Edge Books, Leatherwood Books, Michael Treloar Antiquarian Booksellers, Printed Image Bookshop, Sainsbury’s Books, Shearer’s Bookshop, Therapy Bookshop, and University of Melbourne Bookshop.

Emporium Books and University of Melbourne Bookshop both automatically display the availability of the item.

Enhanced Functionality

Error messages displayed when users attempt to perform a function they do not have permission for.

Error messages were being displayed when users were attempting to perform a function that they did not have permission to access. For example, when users clicked on a link in a Products email, unless they were already logged in, they were assumed to be a user of the free service. They were therefore advised that they did not have permission to access the function.

This has been amended so that a login screen is presented and the error message reads “Only authorised users may perform this action. Please login to proceed, or contact Libraries Australia for more information.”

An error message is return when attempting to "get this item" for a record from Google search or an alert email

IP authenticated users who were not logged in and were accessing records found in a Google search, or in an alert email were experiencing an error message instead of the ‘get this item’ screen.

The "in library" limit goes missing when a query/alert is saved.

If a search which included use of the “in library” limit was saved as a query or an alert, this limit was not saved as part of the query.

This has been amended, and the ‘in library’ limit is now saved.

'Get this item' not working from saved records

The ‘get this item’ option was available on saved records, but was resulting in an error message.

The full ‘get this item’ functionality is now available from saved records.

Option to remove 880 fields (script) fields from records for products

The products system has been modified to provide an option when scheduling products to select whether 880 fields (and the associated linking subfields in other tags) should be included in the records output.

“Get this item” Booksellers page reconfigured

The list of booksellers on the ‘get this item – suppliers/booksellers’ screen has been modified so that Australian booksellers (in alphabetical order) appear before international ones (in alphabetical order) in both the list of bookshops searched with API's, and the list of other bookshops.

Treatment of colon in simple search

In Libraries Australia basic search, the colon was being treated as a word, and as it was not indexed, no results were being found.

For example, the title Folkloric recording : Anita Hoey performs clap hands rhymes was not being found, despite having been copied and pasted directly from a database record.

The search has been amended so that the colon is no longer treated as a word. This solution has also been extended to other characters which caused the same problem, including the semi-colon and slash (/).

Re-order database listing in LA Search

The order of the databases in the Select Databases screen has been amended, and information about charges for searching included. The RLG databases have now been included with the Subscription databases, as searching of these is now covered under the Libraries Australia subscription.

Go back to the Libraries Australia Search Service release notes index

Back to the current release notes


22/08/06 - Release 2.1.7

New Functionality

Additional Online Bookshops

13 new bookshops have been added to the ‘get this item – At Bookshops/Suppliers’ list.

These are:

Adelaide Booksellers, Booktopia, Books Kinokuniya, Emporium Books, Kenneth Hince Old & Fine Books, Leading Edge Books, Leatherwood Books, Michael Treloar Antiquarian Booksellers, Printed Image Bookshop, Sainsbury’s Books, Shearer’s Bookshop, Therapy Bookshop, and University of Melbourne Bookshop.

Emporium Books and University of Melbourne Bookshop both automatically display the availability of the item.

Enhanced Functionality

Error messages displayed when users attempt to perform a function they do not have permission for.

Error messages were being displayed when users were attempting to perform a function that they did not have permission to access. For example, when users clicked on a link in a Products email, unless they were already logged in, they were assumed to be a user of the free service. They were therefore advised that they did not have permission to access the function.

This has been amended so that a login screen is presented and the error message reads “Only authorised users may perform this action. Please login to proceed, or contact Libraries Australia for more information.”

An error message is return when attempting to "get this item" for a record from Google search or an alert email

IP authenticated users who were not logged in and were accessing records found in a Google search, or in an alert email were experiencing an error message instead of the ‘get this item’ screen.

The "in library" limit goes missing when a query/alert is saved.

If a search which included use of the “in library” limit was saved as a query or an alert, this limit was not saved as part of the query.

This has been amended, and the ‘in library’ limit is now saved.

'Get this item' not working from saved records

The ‘get this item’ option was available on saved records, but was resulting in an error message.

The full ‘get this item’ functionality is now available from saved records.

Option to remove 880 fields (script) fields from records for products

The products system has been modified to provide an option when scheduling products to select whether 880 fields (and the associated linking subfields in other tags) should be included in the records output.

“Get this item” Booksellers page reconfigured

The list of booksellers on the ‘get this item – suppliers/booksellers’ screen has been modified so that Australian booksellers (in alphabetical order) appear before international ones (in alphabetical order) in both the list of bookshops searched with API's, and the list of other bookshops.

Treatment of colon in simple search

In Libraries Australia basic search, the colon was being treated as a word, and as it was not indexed, no results were being found.

For example, the title Folkloric recording : Anita Hoey performs clap hands rhymes was not being found, despite having been copied and pasted directly from a database record.

The search has been amended so that the colon is no longer treated as a word. This solution has also been extended to other characters which caused the same problem, including the semi-colon and slash (/).

Re-order database listing in LA Search

The order of the databases in the Select Databases screen has been amended, and information about charges for searching included. The RLG databases have now been included with the Subscription databases, as searching of these is now covered under the Libraries Australia subscription.

Go back to the Libraries Australia Search Service release notes index

Back to the current release notes


31/05/06 - Release 2.1.5

New Functionality

Additional online bookshops

Eighteen new bookshops have been added to the list of online bookshops in Get this item screens. In addition, all the bookshops listed now have descriptions.

Blackwell Online has been added to the bookshops which allow automated follow on searching from Libraries Australia.

“Back to search results” button on Get this Item screen

A ‘Back to search results’ link had been added to the ‘Get this item’ screen which         returns the user to the search results screen.

Linking to library catalogues

On the “At your library” and “At Other Libraries” screens, linking to libraries catalogues has been extended to some university catalogues. In a previous release of Libraries Australia the searching of library catalogues via these links was piloted for the National Library and State Library catalogues.

Searching is by ISBN/ISSN in the first instance. If there is no ISBN/ISSN, searching is by author/title, or by title only if there is no author.

Additional search limit for “In Library”

An additional search limit, “In Library”, has been added to the simple and advanced search screens. It limits the search results to material held in Australian libraries, i.e. those with at least one holding.

Follow on searching of Amazon

In previous releases of Libraries Australia, if an item was not available from Amazon, the Amazon link in the bookshops list was the default link to http://www.amazon.com/  

This has been amended for the link to Amazon to include a follow-on search containing the search terms entered by the user.  For example, a search for ‘Shakespeare’ which returned a book not found in Amazon now searches the Amazon database for ‘Shakespeare’

Enhanced Functionality

Incorrect cover art displaying

When a search by ISBN was being carried out, the search term highlighting on the ISBN in the resulting record was preventing it from being used to search for cover art. Therefore for items with only one ISBN, no cover art was displayed.

The next ISBN on the record was used when records had multiple ISBN’s.

This problem has been resolved.

Links on bottom of some screens not displaying

Links on the bottom of some screens were disappearing, or were only being partially displayed, for example, advanced search, summary results etc. This problem has been resolved.

Changes to text for “Get this item”

Some additional text has been added next to the Copies Direct option on the ‘get this item - at bookshops/suppliers’ screen in both the subscription and free services. This text reads: “Please note: Copyright restrictions apply. You may only be able to obtain a copy of part of this item”

Printing from Get this item screen

When attempting to print the details from the ‘get this item at my library’ or ‘at other libraries’ screen, the details of the item were not being printed.

This problem has been resolved

Menu wraps when using large fonts

When using large fonts in Internet Explorer, the subscription service tabs wrapped and obscured the top of the ‘links’ and ‘other libraries’ boxes. 

This problem has been resolved.

NBD changed to ANBD and KDD changed to LADD in Search Activity reports

The labels on the detailed search activity report available via LA Admin were incorrect, displaying as NBD and KDD. These have been changed to ANBD and LADD respectively

Sorting of Record Export Service (RES) files by date

Record Export Service filenames have been changed to the format yyyyMMdd-HHmm to enable them to be correctly sorted on the ftp server, e.g. 20060510-0830, 20060510-1800.

Changes to record output in RES to fix issues with MARC 066, 082 and holdings

The 066 field, which should contain a 'c' subfield with $1 as the content, was being  output in RES and Products files with two unintelligible subfields 'a' and 'b'. These subfields have now been removed.

Multiple 082 tags in records exported via the Record Export Service were being combined to be output as one 082 with multiple $a subfields for each edition of Dewey identified in the $2 subfield. Indicators were being ignored, and there were duplicates in the multiple fields.

This has been amended so that duplicates for each edition are removed, and if any of the tags in a group have a second indicator of 4, the program will insert the second indicator of 4.

When records are sent from LA Cataloguing to LA Search, the holdings creation and holdings update dates ($5 and $9 subfields) on the 850 tag have been removed.

Existing records which had $5 and $9 subfields in the database have been cleaned up and these subfields removed.

Removal of duplicate records from RES files

Where an organisation had a number of “child” accounts, and records were being collated in the parent organisation’s RES files, there were sometimes duplicate records received. This occurred when users in the different sub-organisations were exporting the same record, and the Record Export Service was checking for duplicates exported by users within the organisation.

RES has been modified to check the files for duplicates by users sharing a NUC. If users within a number of sub-organisations now export the same record, the duplicate with be identified and removed.

Inclusion of holdings when records are exported using Export Record function

Holdings were not being output on records that were exported using the ‘export’ function in LA Search. This has been amended so that if a record has a holding for the organisation to which the user belongs, (or the nearest NUC or related NUCs, depending on what the organisation has set up as a preference), the holding will be output in the RES file.

Go back to the Libraries Australia Search Service release notes index

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21/02/06 – Release 2.1

New Functionality

Sorting of search results has been improved to improve performance for all Libraries Australia users.

First-N sorting allows the first N search results to be sorted more quickly even for very large result sets. The first N results are guaranteed to be in sorted order. As a user pages forward through results, the next N results be sorted. As only the first results are sorted, it is not be possible to quickly move to the end of the sorted result set where the result set size is greater than 10,000 records. This only applies to ANBD records.

Changes include:

Date of publication indexing rules

In order for First-N sorting to work, amendments have been made to the indexing rules for the date of publication index in the LA Search database.

To be a valid date for sorting purposes a date must:

Records with invalid dates appear at the bottom of the sorted results set.

Cover art for items with ISBN numbers.

For records that contain an ISBN, Libraries Australia will create a URL that retrieves a cover art image and displays it in the brief and full results. If no image is returned by the cover art service, then the results and full view screens will remain as is.

Thumbnails of National Library digital images will also display in the summary and target results.

Yahoo! follow-on search added to summary results screen

A Yahoo! follow-on search had been added to the summary results screen as an alternative option to the existing Google follow-on search.

‘Get this item’ option available from records in Alerts

The full view of records displayed as a result of following links in emails now provide the options to print, email or get this item. Records which form part of the free service use the free service print, email and getting functionality. For records that are not included in the free service, users are taken to the subscription service login screen when they select the print, email or get this item options.

Automatic login to free service

Unless users are IP authenticated to the subscription service, or have a scripted login, they will be automatically logged in to the free service when they go to http://librariesaustralia.nla.gov.au/ . The login link will take them to the login screen for the subscription service.

Enhanced Functionality

Full range of search limits to display for Picture Australia

When Picture Australia is selected as a target database, the full range of search limits available for searching the Australian National Bibliographic Database will be available in basic and Advanced search even though Picture Australia only supports the Australian, Online and Pictures Limits. Any search attempted with a limit that is not supported will result in zero hits being returned by Picture Australia.

Change to email, print and download screens

When a user selects to email, print or download records, the screens where the format is selected have changed to use radio buttons rather than drop-down lists.

‘Held at’ label change

The ‘Held at:’ label on the full view screen has been replaced with ‘Libraries that have this item’

Get this item – ‘at other libraries’ screen

The expand button on the ‘at other libraries’ screen has been replaced with ‘about this library’ and ‘search catalogue’ options. The ‘about this library’ option provides basic contact details and document delivery information for the library. The ‘search catalogue’ option links to the library’s online catalogue (if the catalogue URL is in the ALG entry for the library).

New ‘At other suppliers’ screen

The ‘At other suppliers’ screen has changed to become ‘At bookshops/Suppliers’. The online bookshops list has become part of the screen, listing first bookshops which             have been searched and hold the item, followed by the first 5 other bookshops in an alphabetical list, then the other suppliers such as Copies Direct.

Free Service

A freely available version of Libraries Australia containing a subset of the ANBD and restricted functionality has also been released. It contains:

Links to full view of records from Google search results

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30/11/05 - Release 2.0

New Functionality

New graphic design for Libraries Australia Search

The new graphic design which was developed for Libraries Australia Administration has been implemented in Libraries Australia Search. As part of this change, the tabs have been altered to remove “Command Search” and “Help” to allow room for the “Add Record” tab that is used to access Web Cataloguing.

“Help” is now a top right hand side link and “Command Search” is now available via a link on the “Advanced Search” screen.

Customers with cataloguing access will find a new button on the ‘full’ and ‘librarians’ views. ‘Edit holdings’ enables the addition of your organisation’s holdings to bibliographic records, and the editing and deletion of your existing holdings.

A further button, ‘export’ will be seen by users in organisations that are set up to use the Record Export Service (formerly MARC*Link), and have selected ‘export’ as one of their download triggers. ‘Export’ replaces the Kinetica ‘RMR’ function.

CJK targets added to Libraries Australia Search and Zgateway

Five CJK targets have been added to the “Select databases” screen in Libraries Australia Search and are also accessible via the Zgateway. Three of these are available to all users - these are: Chinese University of Hong Kong, Hong Kong University of Science and Technology, University of Hong Kong.

Academia Sinica (Taiwan) and Waseda University (Tokyo) will be made available to only a small group of users. For more information about access, please contact Libraries Australia.

Zgateway host/port detail

Database      

ZGateway domain name

Port

Database name

Chinese University of Hong Kong

cuhk.librariesaustralia.nla.gov.au

210

Innopac

Hong Kong University of Science and Technology

hkust.librariesaustralia.nla.gov.au

210

Innopac

University of Hong Kong

hku.librariesaustralia.nla.gov.au

210

Innopac

Academia Sinica (Taiwan)

sinica.librariesaustralia.nla.gov.au

210

Innopac

Waseda University (Tokyo)

waseda.librariesaustralia.nla.gov.au

210

Innopac

Common authentication for Libraries Australia Search and Administration

Users who log in to or are IP authenticated against Libraries Australia Search do not need to re-authenticate when they follow a link to Libraries Australia Administration within the same browser. The converse also applies, users authenticated against Libraries Australia Administration do not need to re-authenticate to use Libraries Australia Search.

Enhancements to existing functionality

Change to Z39.50 ports for TPSDLL customers

This change was first released in Libraries Australia Search release 1.0.11. In this release, two enhancements have been made to the output available on the Zgateway ports 215(Unicode data) and 1822(MARC-8 data):

  1. A change to include any holdings that match the organisation that the user belongs to as well as any related organisations.
  2. A change to include the 042 ‘anuc’ code in bibliographic and authority records which was previously stripped. The Library of Congress now list ‘anuc’ (Australian National Union Catalogue) as the official Australian content indicator so it should be included in records.
MARC-8 output and Greek diacritics

A bug in the software package which is used for converting Unicode data from the Libraries Australia Search database to MARC-8 format for output has been fixed. This affects MARC-8 output from Libraries Australia Search, the Record Export Service, Products and via the Zgateway. The bug concerned encoding of Greek diacritic characters which did not fully conform to MARC-8 specifications.

MARC-8 output changes to Chinese, Japanese and Korean records.

Several changes to the MARC-8 output of CJK records available via Libraries Australia Search, the Record Export Service, Products and the Zgateway have been made:

1.         Leader position 09 is converted to a blank

2.         A MARC tag 066, subfield c, containing ‘$1’ is added to indicate character encoding for CJK records. This is deduced from the data itself by looking for the presence of CJK data in the appropriate Unicode character range.

3.         '/$1' is added immediately after the $6 linking number in the 880 fields.

MARC-8 and combining diacritics

The Library of Congress recently made a change to their character mapping table that is included in the software package which is used to convert from Unicode to MARC-8 character encoding in Libraries Australia. The software does not properly handle the new Library of Congress mapping table and has been outputting a '?' for some combining diacritic characters, eg Russian left ligature, via port 1821 (MARC-8) from the Zgateway.

The character mapping file within the software has been edited to use the old Library of Congress character mapping for ligature diacritics. This  is acceptable as MARC-8 output is for legacy (pre-Unicode) systems used by Libraries Australia customers. New customer systems will generally support Unicode.

This change has be applied wherever MARC-8 output is available within Libraries Australia, eg via Libraries Australia Search, the Record Export Service, Products and the Zgateway.

Amended wording on ILL request form

Libraries Australia users are given the option when requesting a loan or copy to select “I only want to borrow this item if it is free”.

Some libraries advised that this was misleading, as users may be exempt from standard ILL fees, but will incur an administration fee at their own library.

The wording on the loan and copy request forms has been amended, and the loan and copy request confirmation emails changed so that it is obvious to users that they may have to pay an administration fee at their own library. 

The loan and copy request forms now say:

 “I only want to borrow this item if it is free of charge from the supplying library. I accept that I may have to pay an administration fee at my library”

Links on National Library of Australia digital collection items

NLA records for digital collection items include a thumbnail image of the item on the full view screen. Previously when clicked on, the image link opened in the current browser window. The link now opens in a new browser window.

Premature alert expiry

In certain instances, alerts close to the planned expiration date were expiring prematurely. This was a bug which has been fixed in Libraries Australia Search version 2.0.

All 850 subfields are included in output from Libraries Australia Search

When records are downloaded from Libraries Australia Search in 'brief text - all holdings' and 'full text - all holdings' formats, all of the subfields in the 850 (holdings) tag are now included.

In previous releases of Libraries Australia Search information in the $e and subsequent subfields was dropped.

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28/09/05 - Release 1.0.11

New Functionality

Link to National Library of Australia and State Library Catalogues

An element of the “Get This Item” functionality now allows users to link through to some local catalogues by clicking on “Request this item from the library’s catalogue”.  In the past these links forwarded users through to the home page of the library catalogue where the search terms have to be re-entered.  Ideally these links should automatically complete a search of each library catalogue and display the relevant results.

In this release of Libraries Australia, the searching of library catalogues and display of relevant results after clicking on “Request this item from the library’s catalogue” is being piloted with the National Library of Australia, State Library of New South Wales, State library of Queensland, State Library of Western Australia, State Library of South Australia, State Library of Victoria and Northern Territory Library Service catalogues.

The library catalogues are searched by author and title if the record has an author; otherwise by title only.

The National Library, State Library of South Australia, State Library of Victoria, and State Library of Western Australia catalogues can also be searched directly by clicking on the hyperlinked ISBN and ISSN numbers displayed on the “At Other Libraries” screen.

APAIS ‘pay per view’

Access to APAIS for small libraries on a pay per search basis through Libraries Australia was introduced in May 2005.

It is now possible to link through to the full text of a journal article on a pay per view basis.  Clicking on the hyperlink to an article in the search results takes the user to an Informit payment page where credit card details can be entered.

Two new ZGateway ports for ANBD bibliographic data.

As part of the implementation of stage 2 of the Libraries Australia Redevelopment Project, the TPS-DLL service will no longer be available. Organisations who used the TPS-DLL service can now access data in the format it was available via TPS-DLL through two new ports in the Zgateway.

Ztarget details are:

Hostname:        z3950.librariesaustralia.nla.gov.au

Database:         Bibliographic or ANY; Authority or AU

Port:                 1822 (MARC-8 data); 215 (Unicode data)

MARC data accessible through these ports has been modified as follows:

1.         099 data is output in 019 tag;

2.         850 holdings data is output in 984 tag; and

3.         All holdings other than those related to the querying library have been removed, ie only the holdings containing the NUC of the organisation that is logged in are output. If the organisation logged in has no NUC, or the organisation does not have holdings on a record, then no holdings are output.

Please contact the Libraries Australia Help Desk on 1800 026 155 or librariesaustralia@nla.gov.au if you need assistance with these port changes.

Enhanced Functionality

title search mapped to APAIS/APAFT title index

In earlier releases of Libraries Australia, a title search for a journal title in APAIS/APAFT returned no results.  This is because the title search was only searching the article title index.

The Libraries Australia basic and advanced search have been modified so that a title search against the APAIS/APAFT database is now carried out against both the article and journal title indexes.

Change to Advanced Search starts-with searches

In earlier releases of Libraries Australia, Advanced Search “starts-with” searches returned the wrong number of records when right truncation was used.  For example entering 52? on the Advanced Search screen for a classification “starts-with” search returned only 25 records instead of around 24,000.  The ? was being treated as a literal instead of being interpreted as the right truncation operator.

In 1.0.11, this bug has been fixed and the searches have been modified to perform correctly.

Login link should not open personal login screen

When a user clicks the top right Login link within Libraries Australia, they should be taken to the standard login screen, not the personal login screen.  If the user successfully enters a personal account username and password they will be logged in. If the user enters an incorrect password or no password, the personal account login screen will then appear.

Improved navigation in online help

A link back to the "help index" from each page of the online help has now been included so that users can more easily navigate the online help. When help pages are long or complex, a table of contents has also been included at the top of the help page.

Alert email sent if no results returned

In previous releases of Libraries Australia, no alert email was sent to users, in an organisation without a NUC symbol, if the search returned zero results.  In 1.0.11, an alert email will be sent to users even if their alert query returns no results.

'Index order on command search screen

On the Command Search screen option, the order of indexes in the “guide me” drop-down lists have been improved.  The main search indexes are now listed first - in most commonly used order - followed by the secondary indexes in alphabetical order, followed by all other indexes in alphabetical order.

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15/07/05 - Release 1.0.10

New Functionality

Personalisation

Currently many existing Libraries Australia User-ID's for Libraries Australia are 'shared accounts' which means that settings apply to everyone using that account. Libraries Australia now has the functionality to allow users to create their own personal account within the shared account.

This will enable individual users, whether end users or library staff, to:

You can choose to let individuals use these accounts in addition to:

How do I activate personalisation?

Libraries who wish to offer personalisation to allow their staff or patrons to create personal accounts should contact the Libraries Australia Help Desk (email: librariesaustralia@nla.gov.au) with the following information, by email or fax (02 6273 1180):

  1. A list of the Libraries Australia User-ID's that the library wants personal accounts to be created from
  2. Specify whether personal accounts should enable:
    • access pay per search databases (RLG / OCLC / APAIS)
    • create alerts
    • request interlibrary loans
    • access Libraries Australia via the library's internal authentication system or from any internet connected computer

Once an account has been setup to allow the creation of personal accounts, anyone logging into the 'shared account' will see an option to 'create a personal account.' Selecting this option will then enable the user to create their own account for immediate use. Any searching done by this user will appear in Libraries Australia usage reports against the new personal User-ID.

Examples of different individual accounts.

A University Library requests the following types of personal accounts:

A Public Library requests the following types of personal accounts:

A Special Library requests the following types of personal accounts:

Simplified loan and copy request forms for library staff

A new simple loan and copy request form accessible via the "Get This Item" screen has been designed for library staff. The new form is easier to use and does not require the library staff member to enter details such as the user barcode and name. The interlibrary loan form for staff will be mediated using Libraries Australia Document Delivery. If your library is not a member of KDD and you have "enhanced requesting - staff loan" turned on, the email form will go to your ILRS email.

If your library would like to have access to this simple inter-library loan form for staff they should contact the Libraries Australia Help Desk with the user account details.

National Library users can now order interlibrary loans and copies using Libraries Australia

The National Library of Australia is now offering interlibrary loan services to all of its users. When a user is in the National Library Main Reading Room or the Petherick Reading Room and clicks on 'Request a Loan/Photocopy through your Library', they will be directed to a new Copies Direct - Loans order form (instead of the Libraries Australia Request a Loan form that other users get).

The Copies Direct - Loans order form allows registered users to request and pay for copies and interlibrary loans for use in the Main Reading Room or Petherick Reading Room.

Enhanced Functionality

Change "Brief view" button to "Results list"

On the Full View and Librarians View screens there was a button labelled "Brief view". The name of this button was confusing to users. This has been replaced with a button labelled "Results list".

Improvement to Online Limit

The "Online" limit now excludes items that do not have a URL to the electronic version of an item.

The "Online" limit is now defined by the following MARC criteria: Select only those items where at least one $856 is present that meets one of the following criteria:

  1. 245 $h = [electronic resource] and 856 2nd indicator ! = 2 OR
  2. 245 $h has any other value and at least one 856 is present which does not consist of any one or combination of the following categories.
    i.e. if all the 856's only consist of one or any combinations of the following categories, the record should be excluded from the "Online" category.
    Categories of text or address information for exclusion:
    $uhttp://www.loc.gov/ (or www.loc.gov)
    $http://lcweb.loc.gov/ (or lcweb.loc.gov)
    $3Abstracts
    $3Book review
    Subscrib? - anywhere in the 856 tag
    Subscription - anywhere in the 856 tag
    Table of contents - anywhere in the 856 tag
    Tables of contents - anywhere in the 856 tag
    Title page - anywhere in the 856 tag
URL and APAFT full text links now open a new browser window

When you click on a link from the 856 $u tag (URL link) and APAFT full text links a new browser window will now open.

New volume/issue/date field added to journal loan request form

A new field has been added to the loan request form for journals. This field allows users to specify which volume/issue/date of a particular journal is required.

New limit - "Computer Files"

A new limit option for "Computer Files" has been added, defined by the following MARC criteria: Computer Files: Leader 06 = m

Changes to text on "get this item" screen when there are no holdings

When there are no holdings for an item, there is now some text displayed on the "At Other Libraries" screen stating: "Your library may be able to supply this item from somewhere else, select Request a loan or Request a copy. Select the At Other Suppliers tab to search for the item yourself".

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31/05/05 - Release 1.0.9

New Functionality

A new limit option for large print books has been added. The music limit has been split into two categories: printed music and musical sound.

Small libraries can now search APAIS through Libraries Australia and pay only for the searches they do.  APAIS is the Australian Public Affairs Information Service, an online index to scholarly articles published in Australia since 1978 in the social sciences and humanities.  Small libraries can search APAIS through LibrariesAustralia at a cost of $2.80 per search.  Libraries Australia will bill each library and track usage of APAIS with regular reports.  For the purpose of this offer, a small library is located in Australia and a member of LibrariesAustralia.  The term “small library” does not include academic libraries, state libraries, the National Library or any of the libraries who are part of NSW.Net.  Future versions of LibrariesAustralia will allow users to access the full text of APAIS articles.  For now, users can order a copy or borrow APAIS articles using ‘Get this item’.  The APAIS search through Libraries Australia searches on article titles not journal titles.

Enhanced Functionality

The results lists now have an option to “Select all” results on the current page.  Please note that the “Select all” button applies to the current page, while “Deselect all” applies to all pages.  You can select up to 100 items per page by choosing “Show all” from the Summary Results page.  Click on the first drop down box and choose “100” per page and then click “Go”.  Then click on the “Select all” button.

People with disabilities have improved access to the tab menu.  It is easier to see which section of LibrariesAustralia you are working on as the tab now changes to white.

Users can select limits on the basic or advanced search screens (eg. Australian, online, books, pictures).  When the user returns to the search screen after setting the limits they are notified with a text message in red that “limits are on”.

Boolean searches, AND, OR and NOT  (-), are applied to all fields searched (eg. Title, subject, notes) from the simple search screen.

Sorted results are saved in the sort order as long as the records are all saved at the same time. If sorted records are saved in batches then each batch will be held separately in sorted order with the last batch saved appearing first.  Users who wish to save sorted records in order from multiple pages need to select all the desired records before saving.  Users can select up to 100 records per page.

Error Message

Meaning

Solution

The operation timed out

Due to a large results set, the retrieval of results has taken too long and has timed out.

Narrow the search term so that the results set is smaller.

Unable to retrieve the selected record(s) due to a system error.  Permanent system error.

There is a system error within Libraries Australia.

Contact the Libraries Australia Help Desk

Ph: 1800 026 155

Email: librariesaustralia@nla.gov.au

The Libraries Australia Help Desk will arrange to fix the system error.

Unable to search the database due to a system error. Error transforming UTF-16 encoded string to 8-bit ASCII: the source string contains a code point, '0x0142', that is greater than 0xFF and is therefore not a legal 8-bit ASCII character.

The user has entered a term that cannot be searched by a remote database (i.e.: a diacritic character eg. Stanisław)

Some of the remote databases are unable to read diacritic characters.

Select a remote database which is able to read diacritic characters or substitute another letter or combination of letters, e.g. œ use oe.

Unable to search the database due to a system error.  Illegal term value ‘:illegal term value for attribute’ for attribute

The user has entered a term that cannot be searched against a particular attribute by a remote database. (Eg. Including “the” in a Title search)

Check the terms that have been entered into the search box.

Try using an alternate search term.

Try using alternative spelling.

Unable to search the database due to a system error.  Query type not supported.

The database may not support a particular proximity symbol.  The proximity symbols can vary for each database.

Check the help manual to find the correct proximity symbols for each database.

Unable to search the database due to a system error.  Truncated words too short.

The truncated search terms entered are too short.  For example, a search term in CJK can be no shorter than 3 characters.

Enter the full search term.

Try truncating an alternate search term.

Unable to search the database due to a system error. Unable to connect to the remote host ‘rlg.Libraries Australia.nla.gov.au:210’: Connection refused

Libraries Australia cannot connect to a remote database, eg. RLG

Contact the Libraries Australia Help Desk

Ph: 1800 026 155

Email: librariesaustralia@nla.gov.au

The Libraries Australia Help Desk can check why the connection to remote databases has been refused.

Unable to search the database due to a system error.  Unable to connect to the Z39.50 server.

Libraries Australia cannot connect to the Z39.50 server.

Contact the Libraries Australia Help Desk.

Ph: 1800 026 155

Email: librariesaustralia@nla.gov.au

The Libraries Australia Help Desk can check the Z39.50 connection.

Unable to search the database due to a system error. Unexpected end-of-file from 'rlg.Libraries Australia.nla.gov.au:210'

Libraries Australia cannot connect to a remote database, eg. RLG

Contact the Libraries Australia Help Desk

Ph: 1800 026 155

Email: librariesaustralia@nla.gov.au

The Libraries Australia Help Desk can check the connection between individual databases and Libraries Australia.

Unable to search the database due to a system error.  Unsupported Relation attribute.

The database may not support a particular relational attribute.

Check the help manual to find the supported relational attributes for each database.

Unable to search the database due to a system error.  Unsupported Truncation attribute ‘104:unsupported truncation attribute’

The database may not support a particular wildcard truncation symbol.  The truncation symbols can vary for each database.

Check the help manual to find the correct truncation symbols for each database.      

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28/04/05 - Release 1.0.8

New Functionality

Users are now able to email and download MARC records from Libraries Australia in MARC-8 encoding as well as Unicode UTF-8 encoding. Unicode UTF-8 is the encoding used to display Chinese Japanese and Korean characters in Libraries Australia.

It is recommended that users use Internet Explorer 5.5+ as their browser to display CJK characters in Libraries Australia. In the IE toolbar, simply click on View - Encoding - Unicode (UTF-8) In Netscape, click on View - Character coding - Unicode (UTF-8).

If Asian characters appear as boxes in downloaded CJK records, to view them you will need a unicode font that has the relevant characters.

Screen Capture of CJK record

Users are now able to print, email, download and save a record from the full view and librarian's view screens in Libraries Australia. These options operate on a single record only, that is on the record being viewed. They are conveniently located at the top and bottom of the screen prefaced by the text: "For this record".

Users of Libraries Australia can continue to print, email, download and save multiple records by selecting the checkboxes on the brief results page and clicking on these options at the top of the screen.

It is now easier to find all occurrences of a particular heading from the authority database in the corresponding bibliographic database. After searching an authority database in Libraries Australia, users can now follow a link on the full view screen that searches the corresponding bibliographic database for that heading. This applies to the Libraries Australia Authorities database which links to the ANBD as well as the RLG Name and Subject databases which link to the RLG Union Catalogue.

Organisations without a National Union Catalogue (NUC) symbol can now create alerts, provided they have been authorised to do so by the account administrator of that organisation.

The Consortium of [British] University Research Libraries (CURL) OPAC is now available for searching through Libraries Australia as a free target. Use the "Select databases" screen to select the COPAC target for searching. COPAC is a union catalogue, providing access to the merged online catalogues of members of the Consortium of Research Libraries (CURL) in the British Isles. There are over 31 million records on COPAC with holdings from over 27 institutions including the British Library, the National Library of Scotland, and the National Library of Wales / Llyfrgell Genedlaethol Cymru.

The ARROW National Discovery Service is now available for searching through Libraries Australia as a free target. Use the "Select databases" screen to select the ARROW target for searching. ARROW is a database of Australian Academic research which has been deposited into individual repositories at universities, the National Library of Australia and other research agencies such as Australian Policy Online. Use ARROW to find all of the works by a researcher (even if they have moved universities), or a topic of research (from its beginnings to the current day), or the combined output of a consortium of universities.

When searching authors, leaving out the comma will return results, e.g. smith heather OR including the comma and placing the search terms in quotes will return results, e.g. "smith, heather"

Enhanced Functionality

Librarians traditionally use a double dash "- -" (or as a long dash if your system allows long dashes, eg. Blue Mountains (N.S.W. : Mountains - Guidebooks) to separate subjects when displaying subject headings from an Authority or Bibliographic database. Double dashes have been added to the Libraries Australia Authorities Subject index before every occurrence of subfields $t, $v, $x, $y, $z. Subject headings displayed in the Bibliographic and Authority databases now match and browsing subject headings is easier with double dashes improving readability.

Certain fields within MARC records include a "non-filing" indicator that shows how many characters to ignore when sorting or searching. Non-filing characters are articles that occur at the beginning of a field, for example "The" (4 characters) or "A" (2 characters) in English or "La" (3 characters) in French. In release 1.08 the following indexes have been re-created to remove the non-filing characters. Non-filing characters no longer need to be entered when doing "starts with" or "exact match" searches.

Until release 1.08, the ANBD and Libraries Australia Authorities database included the non-filing characters in indexes like title which meant that users of Libraries Australia and the Libraries Australia Z39.50 service had to include the non-filing characters in order for "starts-with" and "exact match" searches to work.

Database Index code Index name MARC source field(s) containing non-filing characters
Bibliographic TI Title 130, 730, 740 (indicator 1); 240, 242, 243, 245, 440 and 830 (indicator 2)
TX Title Exact 130, 730, 740 (indicator 1); 240, 242, 243, 245, 440 and 830 (indicator 2)
SE Series 440, 830 (indicator 2)
ST Series Exact 440, 830 (indicator 2)
KT Key Title 222 (indicator 2)
SU Subject Heading 630 (indicator 1)
SX Subject Heading Exact 630 (indicator 1)
Authority TI Title 130 430, 530 (Indicator 2)
TX Title Exact 130 430, 530 (Indicator 2)
SU Subject Heading 130, 430, 530 (Indicator 2)
SX Subject Heading Exact 130, 430, 530 (Indicator 2)

Subject headings are hyperlinked on the full view screen. The follow-on searches performed when users follow these links now includes the $2 subfield so that related records with that subject heading are now included in results.

The Libraries Australia Document Delivery (KDD) user group suggested this enhancement. To prevent requests being sent from Libraries Australia to KDD with insufficient information to identify the item, at least one of the journal, title or issue fields on the form are now mandatory.

The "where held" feature of the Advanced Search screen has been re-designed as a set of checkboxes, one for each state. Users can choose to search the holdings for multiple states by selecting one or more checkboxes.

Users can now search on city names as well as state and country names or codes through the CTY place of publication index, e.g. Sydney.

Before 1.0.8 users of Libraries Australia were able to search by country or state name or code but not city. In release 1.0.8 text from the MARC field 260$a has been added to the CTY index. 260$a often contains city names which should be included in the place of publication index.

Multiple email addresses can be placed in the email address fields when creating an alert. Email addresses need to be separated by a delimiter which is a semi-colon (;) or a comma (,). Alert results will be sent to each email address listed.

Libraries Australia users can email and download records for import into bibliography management packages such as EndNote or ProCite. Choose the RIS format when emailing or downloading records for import into bibliography management packages. The RIS export format has been modified to include all authors in the A1 field..

The "online" limit in Libraries Australia has been modified to eliminate, as far as possible, items returned that do not have a URL to the actual online resource. The new online limit is based on the URM (UR: Material Type) index which is set to the value "online" if the record contains the 856 MARC tag and does not contain a subfield $3 equal to Tables of contents, Sample of text, Publisher description and Contributor biographical information.. Currently about 480,000 records in the Bibliographic database are flagged as being online.

The "online" limit in libraries Australia has been modified to eliminate, as far as possible, items returned that do not have a link to the actual online resource or to a related item. It should exclude records where the online link is to Tables of contents, Samples of text and Publishers descriptions, depending on how they have been coded in the record.

Term hits in results are now highlighted in bold and red so they are more obvious to users, particularly users with a colour deficiency which studies suggest include about 10% of the male population.

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02/03/05 - Release 1.0.7

Users are now able to limit a search for resources that are not held in their library with a single tick box ("not in my library") on the Advanced Search screen, in the same way they can currently limit a search to "in my library".

If user has selected both checkboxes when the search button is pressed, an error is displayed: "Only one 'my library' option can be selected."

Libraries are now able to specify for each of their user accounts:

  1. the default databases to be selected when the user logs on
  2. the default search page to appear when the user logs on (Search, Advanced Search or Command Search).

Currently the default databases for all user accounts are "Australian Library Collections" and "Picture Australia" (and "APAFT" for InformationAustralia pilot libraries). If a library wants something different for a particular account, they need to request it.

Currently the default search screen for all user accounts is the "Search" screen. If a library wants something different for a particular account, they need to request it.

A new window will now open when accessing ALG, ILRS, CISTI, Infotrieve, online bookshops and printer-friendly versions of records.

The hyperlink has been confined to the series title (eg 440$a) and does not include the volume number ($v). It executes a starts-with query. All resources in a series will now display, regardless of volume.

The query displayed on the search results screen is now correct. It also uses brackets () to indicate the order the query is processed in. eg. ( Australian and Government ) AND ( Books or Journals ).

The 856 $a is no longer displayed on the "Get This Item Online" screen

An 856 $u URL is now wrapped after 80 characters to prevent horizontal scrolling. This applies to the search results screens, Full Record View and Librarians View screens.

Alerts are deleted from Libraries Australia three months after they expire. To allow reports to be produced on the number of alerts created per month (for instance), data on all alerts needs to be kept, even after they are deleted.

Alert records will be duplicated in an alert archive when the alert is created.

The default record syntax for Libraries Australia Z39.50 server is now MARC21. This change has been applied to both the Bibliographic and Authority databases

If you select the Singapore National Union Catalogue (SNUC) or Te Puna for searching, then the tick-box limits Maps, Pictures, Oral Histories, Music and Manuscripts appear on the Search and Advanced search screens. If you select any of these limits and do a search, an error occurs.

SNUC and Te Puna searches fail because they do not appear to support the MAT index. The system has therefore been changed so that the tick-box limits do not appear for SNUC and Te Puna.

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