Cataloguing service

Our Cataloguing service offers members a variety of options for contributing and obtaining cataloguing data (e.g. bibliographic, holdings and authorities) from the ANBD.

The cataloguing method chosen will depend on a number of factors including library type and size, individual library policies and cataloguing skills of staff. To help you determine which cataloguing method (or combination of) is best for your library please read Cataloguing workflow options for Australian libraries. It outlines methods of working in the Libraries Australia environment that deliver effective and efficient cataloguing and prompt and timely delivery of information to the ANBD, both essential elements in any best practice approach to cataloguing for Australian libraries.

Contributing Records/Holdings to the ANBD

The 3 methods for contributing data to the ANBD are:

Third party contributions

Are you considering (or already) outsourcing your cataloguing work? We accept cataloguing data contributed by third parties (i.e. by library suppliers or vendors). We maintain a list of library vendors & suppliers who already contribute data to Libraries Australia on behalf of their customers.

Required Data Elements

We have introduced a new minimum record standard: Required Data Elements

Note: Records with only the Required Data Elements can be upgraded by anyone once added to the ANBD.

Australian Content Indicator: ‘anuc’

If you are cataloguing an item produced at an Australian institution, by an Australian author or the content relates to Australia in any way, you must indicate this in MARC 042 subfield a by adding the code anuc (Australian National Union Catalogue), e.g. 042 $aanuc (anuc is a code from the MARC Authentication Action Code List for use in the 042 (Authentication Code) field).

In bibliographic records anuc indicates that:

  • the author was born or has lived in Australia for a substantial period of time,
  • the work is considered to have significant Australian content or
  • the work has been published in Australia.

In authority records anuc certifies that the authority is either:

  • an Australian author; or,
  • the subject heading is an Australian concept or about Australia and is listed as part of the Australian extension to LCSH.

Note: anuc has replaced the former non-standard Australian content indicator in Kinetica.

Network requirements & union cataloguing conventions

  • Contributors of cataloguing records to Libraries Australia are responsible for the quality and completeness of their contributed data. Libraries Australia staff may be consulted for advice, but will not routinely perform checks of all contributed records.
  • Institution or copy specific notes are not valid data for the ANBD. Changes to bibliographic records should not place institution specific data in shared data fields and should retain all valid data in the record.
  • When creating a new record based on a record for a similar work, ensure that all data reflects the work being catalogued, including standard numbers such as LC control number (i.e. when close copy cataloguing change all relevant fields, not just some).
  • Changes to the bibliographic record that reflect a different manifestation of that record are not valid changes. Different versions of a work should generally be catalogued separately so holdings reflect the version held by each institution, for example, different versions of a video recording or a compact disc.
  • Where the only difference between two manifestations of a work is the name of the distributor or the place of publication, it is not necessary to treat the work as a different version, or to create a new record.
  • A record for a multi-part work cannot be changed to represent only one volume or a part of the work, and vice versa. Create a new record instead.

Obtaining Records from the ANBD

The 2 methods for obtaining bibliographic and/or authority records from the ANBD are:

Charges

Libraries pay an annual fee to subscribe to Libraries Australia and this includes full access to each of the services above except for our Products service. For further details on Libraries Australia charges, including additional charges for Products, see our fees & charges page.