Release notes for Libraries Australia Cataloguing

Cataloguing System

LACS 6.0.12 (Released 12 October 2012) – Current Version

LACS 5.0.12 (Released 16 June 2012)

LACS 5.0.5 (Released May 20 / 11 June 2011)

LACS 5.0 (Released 9 Aug 2010)

LACS 4.1 (Released 1 Dec 2008)

LACS 3.2 (Released 19 Nov 2007)

Cataloguing Client

LACC 3.3.8.8 (Released July 2013) – Current Version

LACC 3.3.8.6 (Released 26 Mar 2010)

LACC 3.3.8.5 (Released 18 Feb 2010)

LACC 3.0.81.35 (Released 30 Nov 2005 – no longer supported)


LACS 6.0.12 (Released 12 October 2012) – Current

These release notes refer to Libraries Australia Cataloguing System (CBS) version 6.0.12.

The major features of CBS 6.0.12 are:

  • About 200 bug fixes and minor enhancements
  • Improvements to the transliteration functionality
  • Improved, more reliable database operation
  • Support for the implementation of 856$x in WebCat (Searchable resource flag for Trove); this flag can be included in records such as finding aids to flag that Trove should index the full resource
  • Improvements to match/merge of personal name authority record loads
  • Capacity to support the transmission of bibliographic record updates and detailed holdings statements to WorldCat records, and from OCLC WorldCat to Libraries Australia via SRU Update
  • Allows more efficient management of data loading and maintenance by NBD staff

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LACS 5.0.12 (Released 16 June 2012)

These release notes refer to Libraries Australia Cataloguing System (CBS) version 5.0.12.

This configuration release contained a range of minor fixes including:

  • A new index for local system authority number
  • Marc21 changes to support RDA records, including the new 336, 337 and 338 tags (RDA pdf, 504 KB)
  • Marc21 changes aside from RDA changes (pdf, 352 KB)
  • Changes to support upload of authority records via the Record Import Service
  • Minor changes and bug fixes to the Matching and Merging functionality

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LACS 5.0.5 (Released May 20 /11 June 2011)

This configuration release contained a range of minor fixes including:

  • MARC21 changes (but not including changes for RDA) (pdf, 510 KB)
  • Fixes to the Duplicate Detection and Removal script
  • Fixes to the Online Duplicate Removal script
  • Enabling transliteration 0f Devanagari and Tamil
  • Fixes to the display of some non-Roman scripts
  • Fixes to Matching and Merging

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LACS 5.0 (Released 9 Aug 2010)

These release notes refer to Libraries Australia Cataloguing System (CBS) version 5.0

New Functionality

  • CBS 5.0 supports transmission of records from WorldCat to Libraries Australia using SRU Update

    Currently it only supports transmission of OCLC numbers. A number of Australian libraries do at least some cataloguing directly on WorldCat and Libraries Australia currently loads daily files of these records and holdings which are supplied to us by OCLC. Following the implementation of CBS 5, we will set up this process using SRU Update to support the transmission of these records from WorldCat to Libraries Australia in near real time.

  • CBS Job Management package

    will allow Libraries Australia staff to configure and run many jobs that currently require OCLC or NLA IT intervention including de-duplication, record linking and global changes. This should enable us to improve our service to you by reducing the turnaround times for jobs such as global changes.

  • Transliteration of Greek and Cyrillic using the transliterate button.

  • Automatic transliteration (Romanisation) of Chinese, Greek and Cyrillic script is now available in the Libraries Australia Cataloguing Client. When your record is in Edit mode, enter linked parallel fields as follows, with one completed field containing the foreign language script and a parallel empty Roman field containing just tag, indicators, $6 subfield and $7 subfield.

    Eg: Greek

    245 1#$602$7ga$a@Γραμματικος ς’ ενα παιδι του δρομου :$bλαικη περιπετεια$cΤακης Σπετσιωτης.

    245 1#$601$7ba

    Eg: Cyrillic

    245 0#$601$7ca$a@Опыт реформирования финансовых и банковских систем России и Китая :$bсборник научных статей$cпод ред. М.А. Эскиндарова, М.А. Федотовой.

    245 1#$601$7ba

    Click on the Transliterate button to automatically populate the Roman script field. You will need to edit the Romanised field. Check for capitalisation and word division.

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LACS 4.1 (Released 1 Dec 2008)

These release notes refer to Libraries Australia Cataloguing System (CBS) version 4.1 to be used against the Production and Training Environments and are valid as of the 1st December 2008.

New Functionality

  • Transmission of bibliographic records and holdings to WorldCat using SRU Update
  • Receipt of OCLC Identifiers from WorldCat via SRU Update and their insertion in bibliographic records
  • Receipt of bibliographic records via SRU Update
  • Display of the search string on the brief results presentation screen
  • Improvements to the level of support for Unicode in match/merge
  • Improved support for right to left scripts

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LACS 3.2 (Released 19 Nov 2007)

These release notes refer to Libraries Australia Cataloguing System (CBS) version 3.2 to be used against the Production and Training Environments and are valid as of the 19th November 2007.

New Functionality

  • Access to External Z39.50 Target Databases in Libraries Australia Cataloguing Client

    • Library of Congress Catalogue
    • OCLC WorldCat
    • Singapore National Union Catalogue
    • Te Puna (New Zealand National Union Catalogue)
    • Chinese University of Hong Kong
    • University of Hong Kong
    • Hong Kong University of Science and Technology
    • General_BIB.ttl
    • General_AUTH.ttl
    • Standard_nla.js
  • The following remote bibliographic databases can now be accessed via a broadcast search from the Libraries Australia Cataloguing Client, and records imported into the ANBD:

    Due to incompatibility between the CBS and Innopac servers, there is a limit on the number of search terms that should be entered for successful Title Keyword, Name Keyword and Subject Keyword searches in the Hong Kong databases.

    To successfully import records to the ANBD following a search of external Z39.50 targets via the Libraries Australia Cataloguing Client and to add the ANBD and External Databases buttons to your toolbar, it is necessary to replace the following files in the %systemdrive%:\Program Files\LACC\ Scripts folder of your Libraries Australia Cataloguing Client (WinIBW):

    The updated files can be downloaded.

    Note: In the Libraries Australia Cataloguing Client, as an alternative to using the ANBD and External Databases buttons, you can enter commands in the command bar. To go to the broadcast search screen for external databases, type ext f. To go to the ANBD, type fil 1.1

    The OCLC Authorities database will be added as a target in a future release.

    Note: Depending on your workflow preferences, you may continue to import records from remote databases via the Web cataloguing interface in Libraries Australia Search.

    For further information on how to search and import records from external database targets please see the updated section 4.3.3.6 and Appendix 7 in the Libraries Australia Cataloguing Client Manual

  • Automatic Transliteration of Chinese Script

  • Automatic transliteration (Romanisation) of Chinese script is now available in the Libraries Australia Cataloguing Client. When your record is in Edit mode, enter a field containing Chinese script and a corresponding empty Roman field, and then click on the Transliterate button to populate the Roman script field.

    245 1#$602$7cjk$a@中国古代教育精粹的现代解读

    245 1#$602$7ba

    For details on searching and importing records from external Z39.50 target databases and using the Chinese transliteration functionality, see the updated section 4.3.3.7 of the Libraries Australia Cataloguing Client Manual

Enhanced Functionality

  • Single sign-on via WebCat

  • Previously Libraries Australia users who wished to use the web cataloguing functionality in Libraries Australia Search (adding, editing or deleting holdings, adding a new record, importing a record from an external database) were required to authenticate again to CBS at the start of each session. Now a single signon is supported, which means that you are automatically authenticated to CBS if you have already entered your user name and password to log on to Libraries Australia Search.

  • Database management improvement

  • Release 3.2 also provides important database management functionality which will enable Libraries Australia staff to improve the quality of the Australian National Bibliographic Database in the coming year, especially in the removal of duplicate records.

Other

You will see a “Request” button appearing on the Brief and Full record display screens, and the Search History screen, in the Cataloguing Client. This button relates to the CBS ILL module which is not used by Libraries Australia. If you click on this button, you will receive an error message. However your Cataloguing Client session will operate normally. This button will be removed as soon as possible.

The “Open Databases” button located on the Cataloguing Client toolbar is now redundant. Instead, use the External Databases button to access external Z39.50 targets. The instructions on how to remove the “Open Databases” button are located here.

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Libraries Australia Cataloguing Client (LACC) Release notes

LACC 3.3.8.8 (Released July 2013) – Current Version

  • New templates added for RDA cataloguing
  • Bug fix for an issue with copying/pasting text
  • Cataloguing Source button inserts NUC based on user signon.

LACC 3.3.8.6 (Released 26 Mar 2010)

Minor bug fix

A minor fix was applied to correct some labels on the special characters toolbar that were in French. All other release notes for 3.3.8.5 apply.

LACC 3.3.8.5 (Released 18 Feb 2010)

These release notes refer to the Libraries Australia Cataloguing Client (WinIBW) version 3.3.8 to be used against the Production and Training Environments and are valid as of the 18th February 2010.

  • Changes to Copy/Clone when cloning an ANBD record
  • In the old version of WinIBW, the Copy/Clone record function automatically deleted any 5XX tags present in the original record. In WinIBW 3.3 the 5XX tags are retained in cloned records.

    The superseded number tag, 098 in M21 view / tag 099 in M21X view, is now deleted when cloning a record, in addition to the other 099 superseded number tags.

    The OCLC control number, tag 35A in M21 view / tag 035 in M21X view is deleted.

  • Changes to Copy External Bib

  • As part of the implementation of OCLC numbers in records on the ANBD, when importing a record from external databases via broadcast search, any 035 tags containing OCLC numbers are retained while others are automatically deleted.

  • Special characters toolbar

  • The special characters toolbar has been enhanced to include all superscript and subscript numbers 0 to 9.

    In the old version of WinIBW opening the special characters toolbar and then editing a record in coded data view could cause a problem with editing subsequent records wherein all the coded data fields were expanded out and the editing window would be very small. This problem has been fixed in WinIBW 3.3.

  • Arabic and Hebrew script

  • Arabic and Hebrew scripts are now fully supported within the new WinIBW cataloguing client and it is no longer necessary to download any other files.

  • User preferences

  • In WinIBW 3.3 it is now possible to change the typeface and typeface setting of the Message Bar and the Special Characters Bar.

    To change the fonts in these areas, click on Options > Preferences then select Fonts and Colors. In the Screen object bar, select Message Bar to change the font of the Message Bar and Diacritics bar to change the font of the Special Characters bar.

    While both of these options were available in the old version of the cataloguing client, font changes weren’t applied to the message and special character bars.

  • Template fixes

  • The Libraries Australia templates have had the ¾ symbol made consistent and typos have been fixed in the various Maps templates.

  • Copy Plus function

    • In edit mode, locate the text you wish to copy. This may be within the record or in a different record in another WinIBW window.
    • Highlight the text.
    • Click on Edit > Copy or use <ctrl>+C.
    • Locate the next bit of text you would like appended to the text you’ve already copied into the clipboard.
    • Highlight the text.
    • Click on Edit > Copy Plus (there is no keyboard shortcut). This will append the text to the previously copied text.
    • You may continue to highlight text and use Copy Plus to add text to the clipboard until you are ready to paste the text into the record.
    • When ready, place the cursor where you want the text pasted and click on Edit > Paste or use <ctrl> V.
  • There is a new functionality present in WinIBW3.3 under the Edit menu. Copy Plus acts as a clipboard to hold text until you are ready to paste. This function may be useful in preparing long notes from different records or tables of contents.

    To use Copy Plus:

  • Command history customisation

  • It is now possible to set the command history to remember up to 200 commands typed in the command line. (eg. f tw cats) The default it set to 100 but you may change this under Options > Preferences > General 2.

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LACC 3.0.81.35 (Released 30 Nov 2005 – no longer supported)

These release notes refer to Libraries Australia Cataloguing Client (Win IBW) version 3.0.81.35 to be used against the Production and Training Environments and are valid as of the 30th November 2005.

  • Functionality not yet implemented

    • Access to External z39.50 target databases.
    • Automatic Transliteration of Chinese script.
    • Statistics via Libraries Australia Client not available (Statistics are available via Libraries Australia Admin).
  • These functions are available in the latest version of the client. Information about updating the client can be found here.

  • Using ‘Help’ Command Button while editing a record

  • If creating or editing a record, use of the ‘Help’ Button via the Command Bar will result in changes to the record being lost. If editing an existing record, editing of the record prior to the ‘Help’ Button being clicked will not be saved.

    Workaround: Type the command ‘HELP’ in the command line. This launches the Help screen in a new window. Note: The help available via the command line is for LA Client help, not Cataloguing help. Press the ‘F1’ key to access Cataloguing help.

  • Cataloguing source

  • When clicking on ‘cataloguing source’ in the client, the client fills in the tag as follows:

    040 ## $aNUC$cNUC

    It’s up to the cataloguer to delete “NUC” and put in their own NUC symbol.

  • C0B error while cloning a record

  • After cloning a record which has your holdings on it, you may get the following at the bottom of the new record:

    C0B 11-05-05 00:00:00.000

    This is a bug. You can’t save the record while this is here, so it should be deleted. This fault is under currently under investigation.

  • Holdings

  • When creating or editing holdings, a number of Pica specific tags are visible (examples in bold below). These tags should not be changed, as they are for internal database use only.

    e01 $a18-11-05$b?

    850 ##$aANL$cn.123

    C0A 18-11-05

  • CJK- decomposition of characters

  • Some Japanese and Korean script characters will not be output correctly in records received from the Libraries Australia Record Export Service. In Korean hangul will be decomposed into its component jamo, and in Japanese there will be a space between kana and the diacritics added to kana to produce voiced sounds (nigori).

  • Scripted login

  • Scripted login causes error messages to not display. Until a resolution is found, the use of scripted login is not recommended.

  • Holdings Indicators

  • In the brief display, Records with attached Holdings are displayed with a ‘+’ in the Record Type column, regardless of if they belong to your institution or other institutions.

  • Validation

  • A number of Coded Data values return Pica internal codes in some error messages. The table below lists the MARC tag and character position and the Pica internal code displayed. More Marc to Pica codes can be found here.

    MARC Tag/position Pica Code in error message
    Ldr/17 (Encoding Level) 002
    008/06 (Type of Date) 009
    008/07-10 (Date 1) 009
    008/11-14 (Date 2) 009
    008/15-17 (Place of Publication) 04B
    008/35-37 (Language of Text) 04A
    006 Books 00F
    006 Computer Files 00G
    006 Maps 00H
    006 Mixed Materials 00J
    006 Music 00K
    006 Continuing Resources 00L
    006 Visual Materials 00M

    Example Error Message1: “Tag 04B with only indicators is not allowed”

    Solution: Add a value to 008/15-17 (Place of Publication)

    Example Error Message2: “Tag 002 has incorrect content”

    Solution: Add a value to Ldr/17 (Encoding Level)

    Example Error Message 3: “00F with only indicators is not allowed”

    Solution: Add content to 006 Books

  • Special Characters Toolbar

  • Viewing the Special Characters toolbar resets scripted function toolbars. If you have re-organised the toolbars, and then open then close the Special Characters (View>Special Characters), the toolbars will be ‘re-organised’ when you next re-open the Client.

  • Find and Replace Text

  • In Edit mode, Find/Replace Text does not operate if ‘Match Whole Word’ is selected.

  • Indexes

  • DAT (Date of publication) ‘<’ and ‘>’ range operators do not work, all results are returned as if an ‘=’ operator has been used. The YOP (Year of Publication) index can be used if range operators other than ‘=’ are required.

  • Incorrectly migrated subfields

  • A number of 811 and 111 tags have been migrated with three indicators (an extra blank ‘#’ indicator). These records will be fixed by a global replace.

    Workaround: If users edit a record containing these tags, they are requested to delete the extra indicator.

  • Personal Templates

  • Do not use two colons in the title (eg ‘My template : book : with holdings’). The template will save, but accessing the template will cause the Client to freeze.

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