Electronic Collection Sets

Electronic Collection (or ‘E-Collection’) Sets is a Libraries Australia service enabling libraries to purchase MARC records for electronic full text collections. This service provides:

  • an easy way to acquire bibliographic data for electronic resources
  • improved access to electronic resources
  • automatic quarterly update files

E-Collection Sets List

A+ Education

Bibliographic records for full text articles from more than 130 Australian journals indexed in the Australian Education Index. The full text database is available through Informit Online. The records in this set are for the electronic version.

AGIS Plus Text

Bibliographic records for full text legal journals from Australia, New Zealand and the Asia-Pacific region via the Commonwealth Attorney-General’s Information Service (AGIS) database. The full text database is available through Informit Online. The records in this set are for the electronic version.

APAFT (Australian Public Affairs – Full Text)

Bibliographic records for journals and books indexed in APAIS, the Australian Public Affairs Information Service, produced by the National Library of Australia. The full text database is available through Informit Online. The records in this set are for the electronic version.

ABS Statistics

Bibliographic records for the Australian Bureau of Statistics’ web based information service. The full text database is available through the Australian Bureau of Statistics. From December 2005 all statistics on the ABS web site are accessible free of charge. The records in this set are based on the electronic version.

Australian Newspapers Online

Bibliographic records for over 330 Australian newspapers, including metropolitan dailies, regional and suburban online newspapers, as well as those with only promotional sites. The website can be viewed at Australian Newspapers Online.

Classic Australian Works

The Classic Australian Works dataset currently has 25 bibliographic records for items selected as part of the Classic Australian Works project. Information about this project, and the literature selected for inclusion can be found at: Classic Australian Works.

Family & Society Plus

Bibliographic records for full text articles included in Family & Society Plus. The set is based on Australian Family & Society Abstracts (FAMILY) database. The full text database is available through Informit Online. The records in this set are for the electronic version.

Informit Collections

Bibliographic records for full text articles included in Informit Collections. The set is based on Australasian resources including journals, conference papers, monographs and working papers. Areas covered range from education to public affairs, history to business. The full text database is available through Informit Online. The records in this set are for the electronic version. The records in this set are for the electronic version.

Informit Health Collection

Bibliographic records for full text articles inluded in the Informit Health Collection (IELHEA). Content includes research articles, reports and case studies relevent to anyone studying or working in therapeutic, diagnostic and preventative health roles. Specialist topics include ageing and age care, child health, indigenous health issues, mental health and rehabilitation. Many of the titles in this Collection are exclusive to Informit.

Our Digital Island

Bibliographic records for Our Digital Island archive which provides access to Tasmanian Web sites that have been preserved for posterity by the State Library of Tasmania. The records in the set are for the electronic version.

Pandora

Bibliographic records for the Pandora Archive (Preserving and Accessing Networked Documentary Resources of Australia) maintained by the National Library of Australia in association with Pandora partner agencies. The records in this set are for the electronic version.

Serials Solutions

Setis Literary and Historical Texts

Bibliographic records for Australian literary and historical texts from the time of European exploration and settlement until the early twentieth century. Includes primarily source texts within the humanities Australian fiction, poetry, plays and non fiction works. The full text database is available at SETIS.

Base Sets &/or Quarterly updates

E-collection sets will be supplied as base sets and/or quarterly update files, available for collection by FTP from Libraries Australia’s FTP server. Full instructions for collecting your files will be provided with notification of the availability of your first E-collection set.

  • Base set
  • Base set and quarterly update
  • Quarterly update only

Holdings addition

As part of this service, Libraries Australia staff will globally add your library’s holdings to each E-collection set you order (excluding Pandora). Please specify a generic holding statement for each set on the online order form. Holdings statements should indicate whether a resource is available for document delivery or not, for example,

Online access. Available for document delivery. See Internet for available issues

Available via Internet. See Internet for available issues

Online access. Not available for document delivery

This holding statement will be preceded by your library’s NUC symbol and a brief description of the collection set, e.g. Meditext. This holdings statement will be added to the selected collection set before supplying the initial file as well as the regular quarterly update files. There is no additional charge for this global addition of holdings.

URL addition

The online order form also gives you the option to add your library’s URL to an E-collection set. On the bibliographic records, this URL will appear with your library’s NUC symbol and the name of the set you have selected. If you chose not to include an institution specific URL for your library the bibliographic records will include the publisher’s URLs.

Complete & partial subscriptions

Please indicate on the order form whether you have purchased a complete or partial subscription to each set.

Where you have purchased a partial subscription, please forward a separate file of key identifiers to the Help Desk. These key identifiers may be supplied as ANBD numbers, ISSNs or ISBNs. Alternatively, please provide details on the online order form of whom we should contact to obtain this information.

Data provided

The bibliographic records supplied will usually be specifically for the electronic version. For some collections the records will be based on the records for the print version, with additional fields added to reflect the electronic version. The records will include all 856 fields (electronic location) contained in the ANBD record.

Changes to E-collection MARC records

From July 2005, the format in which MARC records for Libraries Australia E-collections are provided will change. Instead of creating multiple records for a title belonging to more than one collection, and therefore creating duplicates in the ANBD, a title-based approach will be taken. The duplicate records will be combined into be a single bibliographic record for each title, which will contain information identifying it as belonging to a number of different E-collections.

The main benefit of this approach is the reduction of duplicate records, both on Libraries Australia and libraries’ local systems. Other benefits include compliance with Library of Congress guidelines, and compatibility with Serials Solutions records for overseas collections.

New format records

The new format (as it appears on the ANBD) will be as used in the following record for Australian Lawyer:

23617440

LDR New record Languag mat, printed Serial

Full level with item Full ISBD (AACR2) Remote

Online

001 000023617440

005 20040405144359.0

006 m d |

007 cr bn —uuuuu

008 020517c19939999acamx p s 0 a0eng d

022 ºa1039-8775

040 ºaAKIN:ANBD ºbeng ºcAKIN:ANBD

043 ºau-at—

082 04 ºa349.9405 º220

091 ºaAPAFT

091 ºaAGIS

130 0 ºaAustralian lawyer (Canberra, A.C.T. : Online)

245 04 ºaThe Australian lawyer ºh[electronic resource].

260 ºaCanberra : ºbThe Council.

538 ºaMode of access: Internet via World Wide Web

650 0 ºaLaw ºzAustralia ºvPeriodicals.

650 0 ºaBar associations ºzAustralia ºvPeriodicals.

610 20 ºaLaw Council of Australia ºvPeriodicals.

710 2 ºaLaw Council of Australia.

776 1 ºtAustralian lawyer (Canberra, A.C.T.) ºx1039-8775

850 ºaAKCS ºcAGIS: Online access. Not available for document delivery. ºcAPAFT: Online access. Not available for document delivery

856 40 ºzSubscription required for access to the online version º3 Full text available from APAFT: Sept 1995 (Vol. 30, No. 8)- ºuhttp://search.informit.com.au

856 40 ºzSubscription required for access to the online version º3 Full text available from AGIS: Sept 1994 (Vol. 29, No. 8)- ºuhttp://search.informit.com.au

856 41 ºxISD5: AKCSº3 Full text available from AGIS: Sept 1994 (Vol. 29, No. 8)- ºuhttp://www.nla.gov.au/ecollections

856 41 ºxISD5: AKCSº3 Full text available from APAFT: Sept 1995 (Vol. 30, No. 8)- ºuhttp://www.nla.gov.au/ecollections

Note: AKCS is the NUC symbol of the Libraries Australia test library.

Identifying collections

The collection(s) to which the record belongs is identified in a number of ways:

1. 091 field.

An 091 field containing a code for each collection will be added to the record. This will be used for the administration of the collection, and will NOT be output in the records supplied to libraries.

2. 856 field.

There will be an electronic location and access field (856) for each collection to which the title belongs. A ‘3’ subfield will be added to generic and institution specific 856’s, which will identify the collection and provide coverage information.

In the example, ‘AKCS’ has a subscription to APAFT, where full text of Australian Lawyer is available from September 1995 onwards.

ºxISD5: AKCSº3 Full text available from APAFT: Sept 1995 (Vol. 30, no. 8)- ºuhttp://www.nla.gov.au/ecollections

Libraries are encouraged to request the addition of an institution specific 856 to enable easier identification of the collections to which they subscribe.

3. Holdings statement.

An extra ‘c’ subfield will be added to each holding statement (850 field on Libraries Australia) identifying the collection to which the institution subscribes, and what conditions exist for access and document delivery. For example,

850 ºa AKCS ºcAGIS: Online access. Not available for document delivery. ºcAPAFT: Online access. Not available for document delivery.

Libraries are also encouraged to include in their holdings statements information about the availability of the title, both for offsite or walk-in use, and for document delivery.

Test files

The 2 files available below contain sample records for loading as a test to your local system. One contains institution specific 856 fields (for the Libraries Australia test library NUC symbol ‘AKCS’) and the other contains generic 856 fields.

Quarterly Updates

Quarterly updates of records for new, amended and deleted titles for the combined collections will continue to be provided in one of two ways:

  1. One file of updated/new records and one file of records for deletion. If a title has been deleted from one collection, but still exists in another that is subscribed to, the record will be provided as an update.
  2. One file containing a total refresh of all records. This will require libraries to set up procedures to delete the old records from their local system before loading the new records.