LAS 1.5 (Released 16 October 2014) - Current Version
LAS 1.0 (Released 15 July 2014)
Libraries Australia Search Redevelopment (2013)
LAS 2.4.4 (Released 18 August 2009)
LAS 2.4.1 (Released 11 March 2009)
LAS 2.4.0 (Released 10 February 2009)
LAS 2.3.0 (Released 8 August 2007)
LAS 2.2.0 (Released 28 November 2006)
LAS 2.1.7 (Released 22 August 2006)
LAS 2.1.5 (Released 31 May 2006)
LAS 2.1 (Released 21 February 2006)
LAS 2.0 (Released 30 November 2005)
LAS 1.0.11 (Released 28 September 2005)
LAS 1.0.10 (Released 15 July 2005)
LAS 1.0.9 (Released 31 May 2005)
LAS 1.0.8 (Released 28 April 2005)
LAS 1.0.7 (Released 2 March 2005)
Check Copyright Status
ARO Database enhancements
- inclusion of publication date in record display
- ability to use limits has been removed
- publisher is now functioning as a search option via Z39.50.
A Check Copyright Status button has been added to the Libraries Australia Search display which links to the National Library of Australia's copyright status service for confirming the status of a particular Australian work.
The Copyright Status button appears to the right of the Get This Item button in Libraries Australia Search in the Full View screen. The Full View screen is activated via Summary results screen, by clicking on the hyperlinked title of an item.
Clicking on the Check Copyright Status button activates an algorithm which generates information regarding copyright use and provisions by using the information contained in the bibliographic record of the item in the Australian National Bibliographic Database. The provision of this information in both the free search and subscription services of Libraries Australia will provide clear copyright information to users. A link to 'How copyright status is determined' is also provided within the copyright information display. Text and images provide explanations as to how the copyright status is calculated.
It is important to note that the calculation of copyright status will only ever be as accurate and complete as the data contained in the catalogue record.
Three enhancements have been made to the ARROW database functionality, including a name change to Australia Research Online (ARO). They are:
Ability to search ISBN, ISSN and LCCN indexes in OCLC WorldCat
Information passed from APAIS to Copies Direct is correctly rendered
When OCLC WorldCat is the selected database, the Advanced Search facility now supports searching of ISBN, ISSN and LCCN indexes through the 'Number' search option in the drop-down boxes.
When an article is selected in an APAIS search result, the 'At Other Libraries' or 'Bookshop/Suppliers' tab clicked, and the 'Request a Photocopy Through Your Library' or 'Order a Copy from Copies Direct' option selected, the information in the Copies Direct form is correctly populated. The journal title, issue number and pagination appear in the Title field. The author and article title appear in the Item Required field.
Access to Maps of Australia from Libraries Australia Search
Additional online bookshops
Additional option for number load files
The purpose of this enhancement is to alert people who are searching for maps, or who have found a map record in Libraries Australia, to the Maps of Australia service. The link to the Maps of Australia service appears in between the holdings statement/s and footer as well appearing in the Summary box just below the database name and record count. The wording is “Looking for maps of Australia? Try our geospatial map search.”
13 new bookshops (including descriptions) have been added to the “Get this item – At Bookshops/Suppliers” list.
National Library Online Shop, Alexander Fax Books, Ark House Press, Books Direct, Koorong Bookstores, Mandala Books, Smith’s Alternative Bookshop, Sound Books, Sunset Books and Music, Textbooks4U, The Nile, University of New South Wales Bookshop and Word Bookstore.
There is a now an additional option for extracting records from ANBD based on a file of numbers. Previously customers could provide files of ANBD numbers, ISBNs or ISSNs. Now an input file of Library of Congress record numbers supplied by you can also be used to extract records from the ANBD.
Coins support for MARC databases available through Libraries Australia
Improved readability of Holdings display in Libraries Australia Search full view
- enclosing the contents of the $b subfield in brackets
- separating multiple occurrences of the $c call number information subfield and other repeated subfields by ‘space semi-colon space’.
- Change of name of RIS as an option as download record format
COinS (Context Objects in Spans, http://coins.info) is a specification for encoding structured bibliographic information in an HTML page. It is part of the OpenURL standard. The COinS code is dynamically generated to the full details page in Libraries Australia. The COinS code is not visible on the page but can be read by tools like Zotero and is visible if you view the source of the page. COinS support has not been implemented for non-MARC databases available through Libraries Australia, such as APAIS.>
In Libraries Australia Search, the display of holdings in Full View where there are multiple subfields was not clear. This enhancement is for the MARC 850 holdings tag, where $b is the local system number and $c is the call number information. The following changes have been made to make the holdings tag easier to read:
When using Libraries Australia Search, users are able to save items retrieved during their search and download the records. There are a number of options regarding in which format/s the record/s can be downloaded. The format choices appear as radio buttons: Brief records, Full records, MARC (Unicode), MARC (Marc-8) and RIS. The use of the RIS acronym (usually attributed to Record Import Service) has been replaced by the wording, Citation format (e.g. EndNote).
Powerhouse Museum Database
Default Advanced Search Fields
Authorities Simple Search
The ability to search the Powerhouse Museum as a free database target within Libraries Australia Search. To search the Powerhouse Museum, navigate to the 'Select Databases' page, and click the checkbox next to 'Powerhouse Museum OpenSearch'. Save your changes and execute a search. Please note, searches against the Powerhouse Museum are restricted to keyword searches, and as a result, any broadcast searches will also be limited to this index.
When a new record is added to Libraries Australia using Web Cataloguing form, the system now automatically adds an appropriate 040 (cataloguing source) tag to the record, including both $a and $c subfields which both contain the organisation’s NUC symbol. The cataloguing source added will be the organisation of the user who entered the record.
In Libraries Australia Search, on the Advanced Search form, rather than having the default search fields as “Title” in all three drop down boxes, three different options are now presented:
When logging in to LA Admin and Search, usernames and passwords were previously sent in plain text over the network (http). This has been modified to use https, which means that this information is encrypted when travelling over the network. LA Admin (including the Customer Management System, Products, RIS and RES) has also been modified to use https for all transactions. This means that organisation details and transaction information is now more secure.
In the Simple Search screen of Libraries Australia Search, users can now enter an ANBD number and have the corresponding authority record returned (if the authorities database is selected as a search target). Leading zeros are not recognised and should not be included in the search term.
New databases that can be searched from Libraries Australia Search
Support for Relevance Ranking
Free search box available for any external web page
OpenSearch protocol compliance
New Index: Related Periodicals
Two new Thai databases will be added to Libraries Australia Search in a later release, they will also be searchable via Z39.50.
Informit e-Library has been added as a free Libraries Australia Search and Z39.50 search target. Records from the e-library provide a link to the full text which opens in a new window from within the record and is also available from the “Get this item” button. There is no charge to search e-Library; however, access to the full text is on a pay per view basis.
Results returned are now ranked by relevance. A single set of search results is returned for the NBD, rather than being grouped into Titles, Authors and Subjects.
The following searches return relevance ranked results: Simple Search, Advanced Search, Command Search, Z39.50 Search.
When viewing all results for a search, a drop down box is available to sort the results. The default sort is by Relevance.
A html search box has been created which searches the ANBD database only (no other targets). If users are IP authenticated or already logged in to Libraries Australia, the box will search the subscription service instead of the free service.
The ANBD targets can be searched through Libraries Australia using the Open Search protocol. The search is available to anyone.
Only the information normally provided on the free search brief results screen is included in the results.
A new Related Periodicals index has been created in order to improve the retrieval of linked titles – both as a keyword (RW) and phrase (RP). These indexes can be searched using Z39.50 – use attribute 1028 – Related periodical and through the command search available on the advanced search page.
The indexed fields are 022$a, 130, 245 (omit $c), 247, 780 (omit $i), 785(omit $i, $7), 880=$6.
Alerts - options for new & updated records
- New additions to the database
- New additions and update
Changes to Enhanced requesting
A number of changes have been made to enhanced requesting.
- Libraries with multiple branches can now make it mandatory for requesters to input a pick-up location.
- Libraries that allow interlibrary loans to be used only within the library can now choose to display this on the loan request form.
- Libraries using their own interlibrary loan systems to interoperate with Libraries Australia Document delivery can now have the enhanced requests load into their own interlibrary loan system for processing.
In all three cases changes need to be made to the library’s records in the Libraries Australia Administration system. Libraries that wish to make use of this functionality should contact the Libraries Australia Help desk.
Importing records from other databases
Display all data when viewing an NBD record via a resolver
Extended Deep Linking
Add record titles to LA full view page title
Alerts have been modified so that customers do not have to be notified of updated bibliographic records. Options for alerts now include the choice of:
Records can be imported into Libraries Australia from other databases. On displaying a record form another database (eg Library of Congress) in Libraries Australia, an “Add Record” button displayed. This was confusing, as the “Add record” Tab at the top of the screen took users to the blank Web cataloguing form. The “Add Record” button in Libraries Australia Search has been changed to read “Import Record” on both the Full and Librarian’s view when viewing a record.
The full record is now shown (rather than the brief record) when accessing a record from the resolver service.
Deep linking (integration with specific libraries catalogue searches) has been added for approximately 120 extra libraries. This can be seen in the Libraries Australia Search application as the addition of a “search catalogue” button for resources held by these libraries on the Get this item > At Other Libraries screen.
When accessing a record in Libraries Australia through a resolver, rather than displaying “Libraries Australia – Full View” as the page title, the record name is now shown. For example, “Libraries Australia – The curly pyjama letters / Michael Leunig
Additional Online Bookshops
13 new bookshops have been added to the ‘get this item – At Bookshops/Suppliers’ list.
Adelaide Booksellers, Booktopia, Books Kinokuniya, Emporium Books, Kenneth Hince Old & Fine Books, Leading Edge Books, Leatherwood Books, Michael Treloar Antiquarian Booksellers, Printed Image Bookshop, Sainsbury’s Books, Shearer’s Bookshop, Therapy Bookshop, and University of Melbourne Bookshop.
Emporium Books and University of Melbourne Bookshop both automatically display the availability of the item.
Error messages displayed when users attempt to perform a function they do not have permission for.
An error message is return when attempting to "get this item" for a record from Google search or an alert email
The "in library" limit goes missing when a query/alert is saved.
'Get this item' not working from saved records
Option to remove 880 fields (script) fields from records for products
“Get this item” Booksellers page reconfigured
Treatment of colon in simple search
Re-order database listing in Libraries Australia Search
Error messages were being displayed when users were attempting to perform a function that they did not have permission to access. For example, when users clicked on a link in a Products email, unless they were already logged in, they were assumed to be a user of the free service. They were therefore advised that they did not have permission to access the function.
This has been amended so that a login screen is presented and the error message reads “Only authorised users may perform this action. Please login to proceed, or contact Libraries Australia for more information.”
IP authenticated users who were not logged in and were accessing records found in a Google search, or in an alert email were experiencing an error message instead of the ‘get this item’ screen.
If a search which included use of the “in library” limit was saved as a query or an alert, this limit was not saved as part of the query.
This has been amended, and the ‘in library’ limit is now saved.
The ‘get this item’ option was available on saved records, but was resulting in an error message.
The full ‘get this item’ functionality is now available from saved records.
The products system has been modified to provide an option when scheduling products to select whether 880 fields (and the associated linking subfields in other tags) should be included in the records output.
The list of booksellers on the ‘get this item – suppliers/booksellers’ screen has been modified so that Australian booksellers (in alphabetical order) appear before international ones (in alphabetical order) in both the list of bookshops searched with API's, and the list of other bookshops.
In Libraries Australia basic search, the colon was being treated as a word, and as it was not indexed, no results were being found.
For example, the title Folkloric recording : Anita Hoey performs clap hands rhymes was not being found, despite having been copied and pasted directly from a database record.
The search has been amended so that the colon is no longer treated as a word. This solution has also been extended to other characters which caused the same problem, including the semi-colon and slash (/).
The order of the databases in the Select Databases screen has been amended, and information about charges for searching included. The RLG databases have now been included with the Subscription databases, as searching of these is now covered under the Libraries Australia subscription.
Additional online bookshops
“Back to search results” button on Get this Item screen
Linking to library catalogues
Additional search limit for “In Library”
Follow on searching of Amazon
Eighteen new bookshops have been added to the list of online bookshops in Get this item screens. In addition, all the bookshops listed now have descriptions.
Blackwell Online has been added to the bookshops which allow automated follow on searching from Libraries Australia.
A ‘Back to search results’ link had been added to the ‘Get this item’ screen which returns the user to the search results screen.
On the “At your library” and “At Other Libraries” screens, linking to libraries catalogues has been extended to some university catalogues. In a previous release of Libraries Australia the searching of library catalogues via these links was piloted for the National Library and State Library catalogues.
Searching is by ISBN/ISSN in the first instance. If there is no ISBN/ISSN, searching is by author/title, or by title only if there is no author.
An additional search limit, “In Library”, has been added to the simple and advanced search screens. It limits the search results to material held in Australian libraries, i.e. those with at least one holding.
In previous releases of Libraries Australia, if an item was not available from Amazon, the Amazon link in the bookshops list was the default link to Amazon.
This has been amended for the link to Amazon to include a follow-on search containing the search terms entered by the user. For example, a search for ‘Shakespeare’ which returned a book not found in Amazon now searches the Amazon database for ‘Shakespeare’.
Incorrect cover art displaying
Links on bottom of some screens not displaying
Changes to text for “Get this item”
Printing from Get this item screen
Menu wraps when using large fonts
NBD changed to ANBD and KDD changed to LADD in Search Activity reports
Sorting of Record Export Service (RES) files by date
Changes to record output in RES to fix issues with MARC 066, 082 and holdings
Removal of duplicate records from RES files
Inclusion of holdings when records are exported using Export Record function
When a search by ISBN was being carried out, the search term highlighting on the ISBN in the resulting record was preventing it from being used to search for cover art. Therefore for items with only one ISBN, no cover art was displayed.
The next ISBN on the record was used when records had multiple ISBN’s.
This problem has been resolved.
Links on the bottom of some screens were disappearing, or were only being partially displayed, for example, advanced search, summary results etc. This problem has been resolved.
Some additional text has been added next to the Copies Direct option on the ‘get this item - at bookshops/suppliers’ screen in both the subscription and free services. This text reads: “Please note: Copyright restrictions apply. You may only be able to obtain a copy of part of this item”
When attempting to print the details from the ‘get this item at my library’ or ‘at other libraries’ screen, the details of the item were not being printed.
This problem has been resolved
When using large fonts in Internet Explorer, the subscription service tabs wrapped and obscured the top of the ‘links’ and ‘other libraries’ boxes.
This problem has been resolved.
The labels on the detailed search activity report available via LA Admin were incorrect, displaying as NBD and KDD. These have been changed to ANBD and LADD respectively
Record Export Service filenames have been changed to the format yyyyMMdd-HHmm to enable them to be correctly sorted on the ftp server, e.g. 20060510-0830, 20060510-1800.
The 066 field, which should contain a 'c' subfield with $1 as the content, was being output in RES and Products files with two unintelligible subfields 'a' and 'b'. These subfields have now been removed.
Multiple 082 tags in records exported via the Record Export Service were being combined to be output as one 082 with multiple $a subfields for each edition of Dewey identified in the $2 subfield. Indicators were being ignored, and there were duplicates in the multiple fields.
This has been amended so that duplicates for each edition are removed, and if any of the tags in a group have a second indicator of 4, the program will insert the second indicator of 4.
When records are sent from LA Cataloguing to LA Search, the holdings creation and holdings update dates ($5 and $9 subfields) on the 850 tag have been removed.
Existing records which had $5 and $9 subfields in the database have been cleaned up and these subfields removed.
Where an organisation had a number of “child” accounts, and records were being collated in the parent organisation’s RES files, there were sometimes duplicate records received. This occurred when users in the different sub-organisations were exporting the same record, and the Record Export Service was checking for duplicates exported by users within the organisation.
RES has been modified to check the files for duplicates by users sharing a NUC. If users within a number of sub-organisations now export the same record, the duplicate with be identified and removed.
Holdings were not being output on records that were exported using the ‘export’ function in LA Search. This has been amended so that if a record has a holding for the organisation to which the user belongs, (or the nearest NUC or related NUCs, depending on what the organisation has set up as a preference), the holding will be output in the RES file.
Sorting of search results has been improved to improve performance for all Libraries Australia users.
- Default sorting is by date of publication, most recent first.
- Ability to sort any sized result set (current limit is result sets < 10,000 records)
- For result sets greater than 10,000 records, the go to end of result set button has been disabled (greyed out)
Date of publication indexing rules
- have 4 characters
- have one or more digits at the beginning of the number
- only have "u"s after the digits; in a valid date, every u is then substituted with a 0 for sorting purposes
- not be 0000
- not start with a number greater than ‘3’
Cover art for item with ISBN numbers
Yahoo! follow-on search added to summary results screen
'Get this item' option available from records in Alerts
The full view of records displayed as a result of following links in emails now provide the options to print, email or get this item. Records which form part of the free service use the free service print, email and getting functionality. For records that are not included in the free service, users are taken to the subscription service login screen when they select the print, email or get this item options.
Automatic login to free service
First-N sorting allows the first N search results to be sorted more quickly even for very large result sets. The first N results are guaranteed to be in sorted order. As a user pages forward through results, the next N results be sorted. As only the first results are sorted, it is not be possible to quickly move to the end of the sorted result set where the result set size is greater than 10,000 records. This only applies to ANBD records.
In order for First-N sorting to work, amendments have been made to the indexing rules for the date of publication index in the LA Search database.
To be a valid date for sorting purposes a date must:
Records with invalid dates appear at the bottom of the sorted results set.
For records that contain an ISBN, Libraries Australia will create a URL that retrieves a cover art image and displays it in the brief and full results. If no image is returned by the cover art service, then the results and full view screens will remain as is.
Thumbnails of National Library digital images will also display in the summary and target results.
A Yahoo! follow-on search had been added to the summary results screen as an alternative option to the existing Google follow-on search.
Unless users are IP authenticated to the subscription service, or have a scripted login, they will be automatically logged in to the free service when they go to Libraries Australia. The login link will take them to the login screen for the subscription service.
Change to email, print and download screens
'Held at' label change
Get this item 'at other libraries' screen
New 'At other suppliers' screen
When a user selects to email, print or download records, the screens where the format is selected have changed to use radio buttons rather than drop-down lists.
The ‘Held at:’ label on the full view screen has been replaced with ‘Libraries that have this item’
The expand button on the ‘at other libraries’ screen has been replaced with ‘about this library’ and ‘search catalogue’ options. The ‘about this library’ option provides basic contact details and document delivery information for the library. The ‘search catalogue’ option links to the library’s online catalogue (if the catalogue URL is in the ALG entry for the library).
The ‘At other suppliers’ screen has changed to become ‘At bookshops/Suppliers’. The online bookshops list has become part of the screen, listing first bookshops which have been searched and hold the item, followed by the first 5 other bookshops in an alphabetical list, then the other suppliers such as Copies Direct.
A freely available version of Libraries Australia containing a subset of the ANBD and restricted functionality has also been released. It contains:
- Only ANBD records which have at least one holding or contain the Australian content indicator.
- ANBD as a searchable database.
- The simple search interface
- The ability to print and email records as text
- Access to the brief and full view of records
- The ability to get items online, from libraries, Copies Direct and online booksellers
- The ability to search for contact details for Australian libraries
- The new functionality as listed in 2.1 to 2.4 for the subscription service
- Enhancements 3.1 and 3.4 of the subscription service
Links to full view of records from Google search results.
Back to top
New graphic design for Libraries Australia Search
CJK targets added to Libraries Australia Search and Zgateway
Common authentication for Libraries Australia Search and Administration
The new graphic design which was developed for Libraries Australia Administration has been implemented in Libraries Australia Search. As part of this change, the tabs have been altered to remove “Command Search” and “Help” to allow room for the “Add Record” tab that is used to access Web Cataloguing.
“Help” is now a top right hand side link and “Command Search” is now available via a link on the “Advanced Search” screen.
Customers with cataloguing access will find a new button on the ‘full’ and ‘librarians’ views. ‘Edit holdings’ enables the addition of your organisation’s holdings to bibliographic records, and the editing and deletion of your existing holdings.
A further button, ‘export’ will be seen by users in organisations that are set up to use the Record Export Service (formerly MARC*Link), and have selected ‘export’ as one of their download triggers. ‘Export’ replaces the Kinetica ‘RMR’ function.
Five CJK targets have been added to the “Select databases” screen in Libraries Australia Search and are also accessible via the Zgateway. Three of these are available to all users - these are: Chinese University of Hong Kong, Hong Kong University of Science and Technology, University of Hong Kong.
Academia Sinica (Taiwan) and Waseda University (Tokyo) will be made available to only a small group of users. For more information about access, please contact Libraries Australia.
Zgateway host/port detail
|Database||ZGateway domain name||Port||Database name|
|Chinese University of Hong Kong||cuhk.librariesaustralia.nla.gov.au||210||Innopac|
|Hong Kong University of Science and Technology||hkust.librariesaustralia.nla.gov.au||210||Innopac|
|University of Hong Kong||hku.librariesaustralia.nla.gov.au||210||Innopac|
|Academia Sinica (Taiwan)||sinica.librariesaustralia.nla.gov.au||210||Innopac|
|Waseda University (Tokyo)||waseda.librariesaustralia.nla.gov.au||210||Innopac|
Users who log in to or are IP authenticated against Libraries Australia Search do not need to re-authenticate when they follow a link to Libraries Australia Administration within the same browser. The converse also applies, users authenticated against Libraries Australia Administration do not need to re-authenticate to use Libraries Australia Search.
Enhancements to existing functionality
Change to Z39.50 ports for TPSDLL customers
- A change to include any holdings that match the organisation that the user belongs to as well as any related organisations.
- A change to include the 042 ‘anuc’ code in bibliographic and authority records which was previously stripped. The Library of Congress now list ‘anuc’ (Australian National Union Catalogue) as the official Australian content indicator so it should be included in records.
MARC-8 output and Greek diacritics
MARC-8 output changes to Chinese, Japanese and Korean records.
- Leader position 09 is converted to a blank
- A MARC tag 066, subfield c, containing ‘$1’ is added to indicate character encoding for CJK records. This is deduced from the data itself by looking for the presence of CJK data in the appropriate Unicode character range.
- '/$1' is added immediately after the $6 linking number in the 880 fields.
MARC-8 and combining diacritics
Amended wording on ILL request form
Links on National Library of Australia digital collection items
Premature alert expiry
All 850 subfields are included in output from Libraries Australia Search
This change was first released in Libraries Australia Search release 1.0.11. In this release, two enhancements have been made to the output available on the Zgateway ports 215(Unicode data) and 1822(MARC-8 data):
A bug in the software package which is used for converting Unicode data from the Libraries Australia Search database to MARC-8 format for output has been fixed. This affects MARC-8 output from Libraries Australia Search, the Record Export Service, Products and via the Zgateway. The bug concerned encoding of Greek diacritic characters which did not fully conform to MARC-8 specifications.
Several changes to the MARC-8 output of CJK records available via Libraries Australia Search, the Record Export Service, Products and the Zgateway have been made:
The Library of Congress recently made a change to their character mapping table that is included in the software package which is used to convert from Unicode to MARC-8 character encoding in Libraries Australia. The software does not properly handle the new Library of Congress mapping table and has been outputting a '?' for some combining diacritic characters, eg Russian left ligature, via port 1821 (MARC-8) from the Zgateway.
The character mapping file within the software has been edited to use the old Library of Congress character mapping for ligature diacritics. This is acceptable as MARC-8 output is for legacy (pre-Unicode) systems used by Libraries Australia customers. New customer systems will generally support Unicode.
This change has be applied wherever MARC-8 output is available within Libraries Australia, eg via Libraries Australia Search, the Record Export Service, Products and the Zgateway.
Libraries Australia users are given the option when requesting a loan or copy to select “I only want to borrow this item if it is free”.
Some libraries advised that this was misleading, as users may be exempt from standard ILL fees, but will incur an administration fee at their own library.
The wording on the loan and copy request forms has been amended, and the loan and copy request confirmation emails changed so that it is obvious to users that they may have to pay an administration fee at their own library.
The loan and copy request forms now say:
“I only want to borrow this item if it is free of charge from the supplying library. I accept that I may have to pay an administration fee at my library”
NLA records for digital collection items include a thumbnail image of the item on the full view screen. Previously when clicked on, the image link opened in the current browser window. The link now opens in a new browser window.
In certain instances, alerts close to the planned expiration date were expiring prematurely. This was a bug which has been fixed in Libraries Australia Search version 2.0.
When records are downloaded from Libraries Australia Search in 'brief text - all holdings' and 'full text - all holdings' formats, all of the subfields in the 850 (holdings) tag are now included.
In previous releases of Libraries Australia Search information in the $e and subsequent subfields was dropped.
Link to National Library of Australia and State Library Catalogues
APAIS ‘pay per view’
Two new ZGateway ports for ANBD bibliographic data.
- 099 data is output in 019 tag;
- 850 holdings data is output in 984 tag; and
- All holdings other than those related to the querying library have been removed, ie only the holdings containing the NUC of the organisation that is logged in are output. If the organisation logged in has no NUC, or the organisation does not have holdings on a record, then no holdings are output.
An element of the “Get This Item” functionality now allows users to link through to some local catalogues by clicking on “Request this item from the library’s catalogue”. In the past these links forwarded users through to the home page of the library catalogue where the search terms have to be re-entered. Ideally these links should automatically complete a search of each library catalogue and display the relevant results.
In this release of Libraries Australia, the searching of library catalogues and display of relevant results after clicking on “Request this item from the library’s catalogue” is being piloted with the National Library of Australia, State Library of New South Wales, State library of Queensland, State Library of Western Australia, State Library of South Australia, State Library of Victoria and Northern Territory Library Service catalogues.
The library catalogues are searched by author and title if the record has an author; otherwise by title only.
The National Library, State Library of South Australia, State Library of Victoria, and State Library of Western Australia catalogues can also be searched directly by clicking on the hyperlinked ISBN and ISSN numbers displayed on the “At Other Libraries” screen.
Access to APAIS for small libraries on a pay per search basis through Libraries Australia was introduced in May 2005.
It is now possible to link through to the full text of a journal article on a pay per view basis. Clicking on the hyperlink to an article in the search results takes the user to an Informit payment page where credit card details can be entered.
As part of the implementation of stage 2 of the Libraries Australia Redevelopment Project, the TPS-DLL service will no longer be available. Organisations who used the TPS-DLL service can now access data in the format it was available via TPS-DLL through two new ports in the Zgateway.
Ztarget details are:
Database: Bibliographic or ANY; Authority or AU
Port: 1822 (MARC-8 data); 215 (Unicode data)
MARC data accessible through these ports has been modified as follows:
Please contact the Libraries Australia Help Desk if you need assistance with these port changes.
title search mapped to APAIS/APAFT title index
Change to Advanced Search starts-with searches
Login link should not open personal login screen
Improved navigation in online help
Alert email sent if no results returned
'Index order on command search screen
In earlier releases of Libraries Australia, a title search for a journal title in APAIS/APAFT returned no results. This is because the title search was only searching the article title index.
The Libraries Australia basic and advanced search have been modified so that a title search against the APAIS/APAFT database is now carried out against both the article and journal title indexes.
In earlier releases of Libraries Australia, Advanced Search “starts-with” searches returned the wrong number of records when right truncation was used. For example entering 52? on the Advanced Search screen for a classification “starts-with” search returned only 25 records instead of around 24,000. The ? was being treated as a literal instead of being interpreted as the right truncation operator.
In 1.0.11, this bug has been fixed and the searches have been modified to perform correctly.
When a user clicks the top right Login link within Libraries Australia, they should be taken to the standard login screen, not the personal login screen. If the user successfully enters a personal account username and password they will be logged in. If the user enters an incorrect password or no password, the personal account login screen will then appear.
A link back to the "help index" from each page of the online help has now been included so that users can more easily navigate the online help. When help pages are long or complex, a table of contents has also been included at the top of the help page.
In previous releases of Libraries Australia, no alert email was sent to users, in an organisation without a NUC symbol, if the search returned zero results. In 1.0.11, an alert email will be sent to users even if their alert query returns no results.
On the Command Search screen option, the order of indexes in the “guide me” drop-down lists have been improved. The main search indexes are now listed first - in most commonly used order - followed by the secondary indexes in alphabetical order, followed by all other indexes in alphabetical order
- A list of the Libraries Australia User-ID's that the library wants personal accounts to be created from
- Specify whether personal accounts should enable:
- access pay per search databases (RLG / OCLC / APAIS)
- create alerts
- request interlibrary loans
- access Libraries Australia via the library's internal authentication system or from any internet connected computer
- create a personal account
- choose their own user-id and password
- save records and queries into a personal folder
- specify which search screen will display at login
- customise default databases for searching
- choose up to three libraries as "your library"
- set up alerts for regular emailing of new records from a search
- request interlibrary loans
Examples of different individual accounts.
- A University Library requests the following types of personal accounts:
- library staff can access all databases and create alerts.
- interlibrary loan staff can access all databases and request ILLs.
- academics can access all databases, create alerts and request ILLs.
- undergraduates can access the free databases and create alerts. They can not access pay per search databases or request ILLs.
- all individual accounts must be verified through the university's internal authentication system. This may mean that individuals must log on to the university website, go to Libraries Australia, and then log on to their individual account.
- A Public Library requests the following types of personal accounts:
- reference staff can access all databases and request ILLs, but can not create alerts.
- library patrons can only access free databases including the ANBD and will have no access to alerts or ILL requesting.
- library patrons can only access personal accounts from within the library's internal authentication system. This may mean that patrons must physically be within the library building to access Libraries Australia.
- A Special Library requests the following types of personal accounts:
- library staff can access all databases, create alerts and request ILLs.
- Library patrons can access all databases and create alerts from any internet connected computer.
- A University Library requests the following types of personal accounts:
Simplified loan and copy request forms for library staff
National Library users can now order interlibrary loans and copies using Libraries Australia
Currently many existing Libraries Australia User-ID's for Libraries Australia are 'shared accounts' which means that settings apply to everyone using that account. Libraries Australia now has the functionality to allow users to create their own personal account within the shared account.
This will enable individual users, whether end users or library staff, to:
You can choose to let individuals use these accounts in addition to:
How do I activate personalisation?
Libraries who wish to offer personalisation to allow their staff or patrons to create personal accounts should contact the Help Desk with the following information:
Once an account has been setup to allow the creation of personal accounts, anyone logging into the 'shared account' will see an option to 'create a personal account.' Selecting this option will then enable the user to create their own account for immediate use. Any searching done by this user will appear in Libraries Australia usage reports against the new personal User-ID.
A new simple loan and copy request form accessible via the "Get This Item" screen has been designed for library staff. The new form is easier to use and does not require the library staff member to enter details such as the user barcode and name. The interlibrary loan form for staff will be mediated using Libraries Australia Document Delivery. If your library is not a member of KDD and you have "enhanced requesting - staff loan" turned on, the email form will go to your ILRS email.
If your library would like to have access to this simple inter-library loan form for staff they should contact the Libraries Australia Help Desk with the user account details.
The National Library of Australia is now offering interlibrary loan services to all of its users. When a user is in the National Library Main Reading Room or the Petherick Reading Room and clicks on 'Request a Loan/Photocopy through your Library', they will be directed to a new Copies Direct - Loans order form (instead of the Libraries Australia Request a Loan form that other users get).
The Copies Direct - Loans order form allows registered users to request and pay for copies and interlibrary loans for use in the Main Reading Room or Petherick Reading Room.
Change "Brief view" button to "Results list"
Improvement to Online Limit
- 245 $h = [electronic resource] and 856 2nd indicator ! = 2 OR
- 245 $h has any other value and at least one 856 is present which does not consist of any one or combination of the following categories.
i.e. if all the 856's only consist of one or any combinations of the following categories, the record should be excluded from the "Online" category.
Categories of text or address information for exclusion:
$uhttp://www.loc.gov/ (or www.loc.gov)
$http://lcweb.loc.gov/ (or lcweb.loc.gov)
Subscrib? - anywhere in the 856 tag
Subscription - anywhere in the 856 tag
Table of contents - anywhere in the 856 tag
Tables of contents - anywhere in the 856 tag
Title page - anywhere in the 856 tag
URL and APAFT full text links now open a new browser window
New volume/issue/date field added to journal loan request form
New limit - "Computer Files"
Changes to text on "get this item" screen when there are no holdings
On the Full View and Librarians View screens there was a button labelled "Brief view". The name of this button was confusing to users. This has been replaced with a button labelled "Results list".
The "Online" limit now excludes items that do not have a URL to the electronic version of an item.
The "Online" limit is now defined by the following MARC criteria: Select only those items where at least one $856 is present that meets one of the following criteria:
When you click on a link from the 856 $u tag (URL link) and APAFT full text links a new browser window will now open.
A new field has been added to the loan request form for journals. This field allows users to specify which volume/issue/date of a particular journal is required.
A new limit option for "Computer Files" has been added, defined by the following MARC criteria: Computer Files: Leader 06 = m
When there are no holdings for an item, there is now some text displayed on the "At Other Libraries" screen stating: "Your library may be able to supply this item from somewhere else, select Request a loan or Request a copy. Select the At Other Suppliers tab to search for the item yourself".
New limits on basic and advanced search
Small libraries can now search APAIS through Libraries Australia
A new limit option for large print books has been added. The music limit has been split into two categories: printed music and musical sound.
Small libraries can now search APAIS through Libraries Australia and pay only for the searches they do. APAIS is the Australian Public Affairs Information Service, an online index to scholarly articles published in Australia since 1978 in the social sciences and humanities. Small libraries can search APAIS through Libraries Australia at a cost of $2.80 per search. Libraries Australia will bill each library and track usage of APAIS with regular reports. For the purpose of this offer, a small library is located in Australia and a member of Libraries Australia. The term “small library” does not include academic libraries, state libraries, the National Library or any of the libraries who are part of NSW.Net. Future versions of Libraries Australia will allow users to access the full text of APAIS articles. For now, users can order a copy or borrow APAIS articles using ‘Get this item’. The APAIS search through Libraries Australia searches on article titles not journal titles.
Improved accessibility of tab menus
Notifying users that limits are on
Improved Boolean searching
Records are saved in display order when sorted
Improved error messages
The results lists now have an option to “Select all” results on the current page. Please note that the “Select all” button applies to the current page, while “Deselect all” applies to all pages. You can select up to 100 items per page by choosing “Show all” from the Summary Results page. Click on the first drop down box and choose “100” per page and then click “Go”. Then click on the “Select all” button.
People with disabilities have improved access to the tab menu. It is easier to see which section of Libraries Australia you are working on as the tab now changes to white.
Users can select limits on the basic or advanced search screens (eg. Australian, online, books, pictures). When the user returns to the search screen after setting the limits they are notified with a text message in red that “limits are on”.
Boolean searches, AND, OR and NOT (-), are applied to all fields searched (eg. Title, subject, notes) from the simple search screen.
Sorted results are saved in the sort order as long as the records are all saved at the same time. If sorted records are saved in batches then each batch will be held separately in sorted order with the last batch saved appearing first. Users who wish to save sorted records in order from multiple pages need to select all the desired records before saving. Users can select up to 100 records per page.
|The operation timed out||Due to a large results set, the retrieval of results has taken too long and has timed out.||Narrow the search term so that the results set is smaller.|
|Unable to retrieve the selected record(s) due to a system error. Permanent system error.||There is a system error within Libraries Australia.||Contact the Libraries Australia Help Desk
Ph: 1800 026 155
The Libraries Australia Help Desk will arrange to fix the system error.
|Unable to search the database due to a system error. Error transforming UTF-16 encoded string to 8-bit ASCII: the source string contains a code point, '0x0142', that is greater than 0xFF and is therefore not a legal 8-bit ASCII character.||The user has entered a term that cannot be searched by a remote database (i.e.: a diacritic character eg. Stanisław)||Some of the remote databases are unable to read diacritic characters.
Select a remote database which is able to read diacritic characters or substitute another letter or combination of letters, e.g. œ use oe.
|Unable to search the database due to a system error. Illegal term value ‘:illegal term value for attribute’ for attribute||The user has entered a term that cannot be searched against a particular attribute by a remote database. (Eg. Including “the” in a Title search)||Check the terms that have been entered into the search box.
Try using an alternate search term.
Try using alternative spelling.
|Unable to search the database due to a system error. Query type not supported.||The database may not support a particular proximity symbol. The proximity symbols can vary for each database.||Check the help manual to find the correct proximity symbols for each database.|
|Unable to search the database due to a system error. Truncated words too short.||The truncated search terms entered are too short. For example, a search term in CJK can be no shorter than 3 characters.||Enter the full search term.
Try truncating an alternate search term.
|Unable to search the database due to a system error. Unable to connect to the remote host ‘rlg. Libraries Australia.nla.gov.au:210’: Connection refused||Libraries Australia cannot connect to a remote database, eg. RLG||Contact the Libraries Australia Help Desk
Ph: 1800 026 155
The Libraries Australia Help Desk can check why the connection to remote databases has been refused.
|Unable to search the database due to a system error. Unable to connect to the Z39.50 server.||Libraries Australia cannot connect to the Z39.50 server.||Contact the Libraries Australia Help Desk.
Ph: 1800 026 155
The Libraries Australia Help Desk can check the Z39.50 connection.
|Unable to search the database due to a system error. Unexpected end-of-file from 'rlg.Libraries Australia.nla.gov.au:210'||Libraries Australia cannot connect to a remote database, eg. RLG||Contact the Libraries Australia Help Desk
Ph: 1800 026 155
The Libraries Australia Help Desk can check the connection between individual databases and Libraries Australia.
|Unable to search the database due to a system error. Unsupported Relation attribute.||The database may not support a particular relational attribute.||Check the help manual to find the supported relational attributes for each database.|
|Unable to search the database due to a system error. Unsupported Truncation attribute ‘104:unsupported truncation attribute’||The database may not support a particular wildcard truncation symbol. The truncation symbols can vary for each database.||Check the help manual to find the correct truncation symbols for each database.|
Emailing and downloading MARC records from Libraries Australia in MARC-8 as well as Unicode UTF-8
New option to print, email, download and save
Links from Authority to Bibliographic databases
Alert creation for organisations without a NUC
COPAC - a new database for searching
ARROW - a new database for searching
Tips for searching ARROW
Users are now able to email and download MARC records from Libraries Australia in MARC-8 encoding as well as Unicode UTF-8 encoding. Unicode UTF-8 is the encoding used to display Chinese Japanese and Korean characters in Libraries Australia.
It is recommended that users use Internet Explorer 5.5+ as their browser to display CJK characters in Libraries Australia. In the IE toolbar, simply click on View - Encoding - Unicode (UTF-8) In Netscape, click on View - Character coding - Unicode (UTF-8).
If Asian characters appear as boxes in downloaded CJK records, to view them you will need a unicode font that has the relevant characters.
Users are now able to print, email, download and save a record from the full view and librarian's view screens in Libraries Australia. These options operate on a single record only, that is on the record being viewed. They are conveniently located at the top and bottom of the screen prefaced by the text: "For this record".
Users of Libraries Australia can continue to print, email, download and save multiple records by selecting the checkboxes on the brief results page and clicking on these options at the top of the screen.
It is now easier to find all occurrences of a particular heading from the authority database in the corresponding bibliographic database. After searching an authority database in Libraries Australia, users can now follow a link on the full view screen that searches the corresponding bibliographic database for that heading. This applies to the Libraries Australia Authorities database which links to the ANBD as well as the RLG Name and Subject databases which link to the RLG Union Catalogue.
Organisations without a National Union Catalogue (NUC) symbol can now create alerts, provided they have been authorised to do so by the account administrator of that organisation.
The Consortium of [British] University Research Libraries (CURL) OPAC is now available for searching through Libraries Australia as a free target. Use the "Select databases" screen to select the COPAC target for searching. COPAC is a union catalogue, providing access to the merged online catalogues of members of the Consortium of Research Libraries (CURL) in the British Isles. There are over 31 million records on COPAC with holdings from over 27 institutions including the British Library, the National Library of Scotland, and the National Library of Wales / Llyfrgell Genedlaethol Cymru.
The ARROW National Discovery Service is now available for searching through Libraries Australia as a free target. Use the "Select databases" screen to select the ARROW target for searching. ARROW is a database of Australian Academic research which has been deposited into individual repositories at universities, the National Library of Australia and other research agencies such as Australian Policy Online. Use ARROW to find all of the works by a researcher (even if they have moved universities), or a topic of research (from its beginnings to the current day), or the combined output of a consortium of universities.
The following Command searches are unsupported in ARROW: Name (NA) and TI (Title). Name exact (NX), Name Keyword (NW), Title Exact (TX) and Title Keyword (TW) all return results.
When searching authors, leaving out the comma will return results, e.g. smith heather OR including the comma and placing the search terms in quotes will return results, e.g. "smith, heather”
Double dashes added to Libraries Australia Authorities Subject Index
Non-filing characters no longer need to be entered when doing "starts with" or "exact match" searches
Following on from subject searches
ILL request form - The journal or title or issue fields on the form are now mandatory
Selecting multiple states using "where held" on Advanced Search screen
Searching on city names
Entering multiple email addresses for alerts
Exporting records to bibliography management packages
"Online" limit now eliminates items that do not have a URL to the actual online resource
Term hits in results are now in bold and red
Librarians traditionally use a double dash "- -" (or as a long dash if your system allows long dashes, eg. Blue Mountains (N.S.W. : Mountains - Guidebooks) to separate subjects when displaying subject headings from an Authority or Bibliographic database. Double dashes have been added to the Libraries Australia Authorities Subject index before every occurrence of subfields $t, $v, $x, $y, $z. Subject headings displayed in the Bibliographic and Authority databases now match and browsing subject headings is easier with double dashes improving readability.
Certain fields within MARC records include a "non-filing" indicator that shows how many characters to ignore when sorting or searching. Non-filing characters are articles that occur at the beginning of a field, for example "The" (4 characters) or "A" (2 characters) in English or "La" (3 characters) in French. In release 1.08 the following indexes have been re-created to remove the non-filing characters. Non-filing characters no longer need to be entered when doing "starts with" or "exact match" searches.
Until release 1.08, the ANBD and Libraries Australia Authorities database included the non-filing characters in indexes like title which meant that users of Libraries Australia and the Libraries Australia Z39.50 service had to include the non-filing characters in order for "starts-with" and "exact match" searches to work.
Database Index code Index name MARC source field(s) containing non-filing characters
|Bibliographic||TI||Title||130, 730, 740 (indicator 1); 240, 242, 243, 245, 440 and 830 (indicator 2)|
|TX||Title Exact||130, 730, 740 (indicator 1); 240, 242, 243, 245, 440 and 830 (indicator 2)|
|SE||Series||440, 830 (indicator 2)|
|ST||Series Exact||440, 830 (indicator 2)|
|KT||Key Title||222 (indicator 2)|
|SU||Subject Heading||630 (indicator 1)|
|SX||Subject Heading Exact||630 (indicator 1)|
|Authority||TI||Title||130 430, 530 (Indicator 2)|
|TX||Title Exact||130 430, 530 (Indicator 2)|
|SU||Subject Heading||130, 430, 530 (Indicator 2)|
|SX||Subject Heading Exact||130, 430, 530 (Indicator 2)|
Subject headings are hyperlinked on the full view screen. The follow-on searches performed when users follow these links now includes the $2 subfield so that related records with that subject heading are now included in results.
The Libraries Australia Document Delivery (KDD) user group suggested this enhancement. To prevent requests being sent from Libraries Australia to KDD with insufficient information to identify the item, at least one of the journal, title or issue fields on the form are now mandatory.
The "where held" feature of the Advanced Search screen has been re-designed as a set of checkboxes, one for each state. Users can choose to search the holdings for multiple states by selecting one or more checkboxes.
Users can now search on city names as well as state and country names or codes through the CTY place of publication index, e.g. Sydney.
Before 1.0.8 users of Libraries Australia were able to search by country or state name or code but not city. In release 1.0.8 text from the MARC field 260$a has been added to the CTY index. 260$a often contains city names which should be included in the place of publication index.
Multiple email addresses can be placed in the email address fields when creating an alert. Email addresses need to be separated by a delimiter which is a semi-colon (;) or a comma (,). Alert results will be sent to each email address listed.
Libraries Australia users can email and download records for import into bibliography management packages such as EndNote or ProCite. Choose the RIS format when emailing or downloading records for import into bibliography management packages. The RIS export format has been modified to include all authors in the A1 field.
The "online" limit in Libraries Australia has been modified to eliminate, as far as possible, items returned that do not have a URL to the actual online resource. The new online limit is based on the URM (UR: Material Type) index which is set to the value "online" if the record contains the 856 MARC tag and does not contain a subfield $3 equal to Tables of contents, Sample of text, Publisher description and Contributor biographical information.. Currently about 480,000 records in the Bibliographic database are flagged as being online.
The "online" limit in libraries Australia has been modified to eliminate, as far as possible, items returned that do not have a link to the actual online resource or to a related item. It should exclude records where the online link is to Tables of contents, Samples of text and Publishers descriptions, depending on how they have been coded in the record.
Term hits in results are now highlighted in bold and red so they are more obvious to users, particularly users with a colour deficiency which studies suggest include about 10% of the male population.
Add limit "Not in my library" to Advanced Search screen.
Ability to set default databases and search screen
- the default databases to be selected when the user logs on
- the default search page to appear when the user logs on (Search, Advanced Search or Command Search).
Open a new window
Displayed query incorrect
Get This Item Online screen - do not display 856 $a
Wrap 856 $u URLs
Archive alert data
Change default record syntax for ANBD Ztarget to MARC21
Limit checkboxes for searching SNUC and Te Puna
Users are now able to limit a search for resources that are not held in their library with a single tick box ("not in my library") on the Advanced Search screen, in the same way they can currently limit a search to "in my library".
If user has selected both checkboxes when the search button is pressed, an error is displayed: "Only one 'my library' option can be selected."
Libraries are now able to specify for each of their user accounts:
Currently the default database for all user accounts is "Australian Library Collections" (and "APAFT" for InformationAustralia pilot libraries). If a library wants something different for a particular account, they need to request it.
Currently the default search screen for all user accounts is the "Search" screen. If a library wants something different for a particular account, they need to request it.
A new window will now open when accessing ALG, ILRS, CISTI, Infotrieve, online bookshops and printer-friendly versions of records.
The hyperlink has been confined to the series title (eg 440$a) and does not include the volume number ($v). It executes a starts-with query. All resources in a series will now display, regardless of volume.
The query displayed on the search results screen is now correct. It also uses brackets () to indicate the order the query is processed in. eg. ( Australian and Government ) AND ( Books or Journals ).
The 856 $a is no longer displayed on the "Get This Item Online" screen
An 856 $u URL is now wrapped after 80 characters to prevent horizontal scrolling. This applies to the search results screens, Full Record View and Librarians View screens.
Alerts are deleted from Libraries Australia three months after they expire. To allow reports to be produced on the number of alerts created per month (for instance), data on all alerts needs to be kept, even after they are deleted.
Alert records will be duplicated in an alert archive when the alert is created.
The default record syntax for Libraries Australia Z39.50 server is now MARC21. This change has been applied to both the Bibliographic and Authority databases.
If you select the Singapore National Union Catalogue (SNUC) or Te Puna for searching, then the tick-box limits Maps, Pictures, Oral Histories, Music and Manuscripts appear on the Search and Advanced search screens. If you select any of these limits and do a search, an error occurs.
SNUC and Te Puna searches fail because they do not appear to support the MAT index. The system has therefore been changed so that the tick-box limits do not appear for SNUC and Te Puna.