Proposing a new LCSH

Guidelines for formulating LC Subject Heading Proposals

These instructions are to be used when filling in the Library of Congress Subject Heading Proposal form

(SCM = Subject Cataloguing Manual)

008/06 Geographic subdivision

Most headings should be authorized to be divided geographically unless they are inherently geographic in nature and MARC-tagged as a 151 or they represent extreme concepts. If the new heading should be divided geographically, click on the May Subd Geog radio button. Should you be unable to determine the appropriate response, click on the No Decision radio button. For further guidance please refer to LC Subject Cataloging Manual (SCM) H 194 and H 364.

1XX Proposed Heading

Indicate the proposed heading in this area. MARC tags for the heading can be selected from the Select Tag dropdown menu.

Proposing a subject heading for inclusion in LCSH must be supported by adequate, appropriate authority research demonstrating clear preference for the proposed form. Cite references in 670s. When in doubt, contact the Cooperative Cataloguing Team

4XX Used For (UF) References

Supply the proposed UF references in this area. MARC tags for the reference headings can be selected from the Select Tag dropdown menu.

For guidance in which form and how references should be constructed, please refer to SCM H 195 and SCM H 373. Please cite sources in the 670 field for each additional UF reference.

5XX Broader Term (BT) & Related Term (RT) References

Supply the proposed BT and RT references in this area. MARC tags for these reference headings can be selected from the Select Tag dropdown menu.

For guidance on how to determine an appropriate BT, please refer to SCM H 370.

For guidance on how to determine if headings qualify to be related term references, please refer to SCM H 370.

670 Source Citations

Provide the title of the item being cataloged which prompted the need for the subject heading. Should the heading itself not be found in the title, indicate where in the item the term, concept, name, etc. was found and if possible a sentence or two from the item describing or explaining the heading in question. Cf. SCM H 200, H 202, and H 203.

"It is seldom acceptable to cite only the work cataloged as authority for a new concept, except in the case of certain named entities such as obscure archaeological sites, brand name products, computer languages, etc. Although the concept may have been found only in the work being cataloged, other sources appropriate to the subject area in question should be cited to demonstrate that the concept was properly investigated."

--Quoted from memo H 202, Subject Cataloging Manual: Subject Headings

680 Scope Notes

Include in this area the text of a note to define or limit the use of a particular heading.

For guidance on drafting a scope note, please refer to SCM H 400.