Teleconference 26 April 2006
Present:Ann Huthwaite (ALIA), Anne Robertson (EPC representative), Ebe Kartus (ALIA; Chair), Julie Whiting (NLA), Rob Walls (NLA), Catherine Argus (NLA observer), Jenny Stephens (NLA; minutes)
Apologies: Deirdre Kiorgaard (NLA), Philip Hider (ALIA)
Minutes: Jenny Stephens (NLA)
Welcome
Ebe Kartus, the Chair of ACOC opened the meeting at 9.05am. The subject of the meeting is the ACOC Seminar: Beyond the OPAC.
Organisational Tasks
Various tasks were assigned to members.
Contact with venue and Click’06 organisers
The venue will be contacted, to check that a room has been booked, and catering needs are taken care of. He will also discuss recording costs with them. Initial enquiries were made about recording, and they are able to provide it if we wish. The actual recording is not expensive but copying to MP3 or podcasting costs a little more (but we may be able to do the latter ourselves). It was noted that speakers can sometimes feel nervous if they know they are being recorded.
Click’06 organisers will also be contacted, to ensure the ACOC Seminar is linked to from the conference website.
Budget Review
A draft budget is with ALIA, but it needs to be reviewed, particularly in regard to airfares and catering costs.
Gifts for speakers
NLA participants noted that this had been done by the ALIA conference organiser in the past and that is probably the best person.
Other arrangements
A press release will be drafted when the program and other details have been finalised.
Julie Whiting noted that we need to ensure that speakers submit a full paper and not just the powerpoint presentations.
Program
From the two South Australian talks submitted, ACOC agreed on “The well connected catalogue”.
ACOC decided not to accept Deborah Mould’s paper “But who invited Daisy” as it is out of scope.
This leaves two empty slots in the program, between 2:30 and 3:30 pm. Ann noted that Helen Thurlough from the State Library of Queensland is not available as she is not going to CLICK’06. Rob Walls agreed to arrange for someone from the National Library to do a paper on Libraries Australia’s work with seeding internet search engines with their data.
Suggestions for the other session:
- Lloyd Sokvitne from Tasmania to talk about the work he is doing with OPAC data and relevance ranking.
- Contact CLICK’06 organising committee about any of their speakers who may have something to offer.
ACOC generally not in favour of giving vendors a role in the seminar. Having them as a speaker can be seen as endorsement, and a lunchtime mini trade fair is too difficult to organise.
Biographies are needed for all speakers and also an abstract from Martha Yee (Keynote speaker). and some suggested that perhaps we should offer her some guidance on what she should speak on, eg FRBR and OPAC displays.
All these things need to be finalised fairly quickly. All confirmed and potential speakers will be contacted for these details and any further suggestions will be discussed via email.
A finalised program and invite will go up on the website once everything is finalised.
Other business
Julie advised the Committee that she has freshened up the website, and will also be changing the design over the next few weeks to look a little less “National Library”, according to new design templates for hosted websites implemented at the Library.
Meeting closed at 9:30am.


