DPC/PADI What's new in digital preservation
Issue no. 4 (November 2002-January 2003)
compiled by Gerard Clifton (National Library of
Australia) and Michael Day (UKOLN,
University of Bath)
20th February 2003
This is a summary of selected recent activity in the field of digital
preservation compiled from the Preserving Access to Digital Information (PADI) Gateway and the
digital-preservation
and padiforum-l mailing lists.
Additional or related items of interest may also be included.
- Organisations
- Projects
- Specific Areas of Activity
- Events
- Other recent publications
1.1 Joint Information Systems Committee (JISC)
The UK Joint Information Systems Committee (JISC) adopted a 3-year
continuing access and digital preservation strategy in October 2002. The
strategy proposes the role that JISC should undertake on behalf of the funding
councils and institutions as part of a national digital preservation programme.
The full strategy document can be downloaded in RTF.
Neil Beagrie, A Continuing Access and Digital Preservation Strategy
for the Joint Information Systems Committee (JISC) 2002-2005. Joint
Information Systems Committee (JISC), London, 1 October 2002. Executive
Summary available (in HTML) at:
http://www.jisc.ac.uk/index.cfm?name=pres_continuing
Full Strategy available (in RTF) at:
http://www.jisc.ac.uk/uploaded_documents/dpstrategy2002b.rtf
Details of the JISC Digital Preservation and Records Management
Programme 2002-3 have also been added to the JISC Web site. This includes
details of recent or current project and activities undertaken or supported by
the JISC Digital Preservation Focus as part of its implementation of the JISC
Continuing Access and Digital Preservation Strategy. Details and deliverables
for the programme will continue to be added and announced individually - the
current list of projects and feasibility studies includes: Archiving
E-Publications, Web-archiving, Archiving of E-prints, Curation of e-science
Primary Research Data, File Format and Rendering, and Revision of the Records
Life Cycle Report.
JISC Digital Preservation and Records Management Programme:
http://www.jisc.ac.uk/index.cfm?name=about_preservation
JISC also launched its new web site on 5 February 2003, with improved
navigation, searching and customisation facilities. The new site contains
information on collections, projects, funding opportunities, advice and
guidance, including that absorbed from the former DNER, and will continue to
evolve over time to meet user needs.
JISC Web site: http://www.jisc.ac.uk/
1.2 Medical Research Council
In a bid to encourage and promote the sharing and preservation of
research data, the UK Medical Research Council (MRC) is launching an initiative
that aims to establish a set of collaborative, science-led activities to
produce generic data sharing and preservation solutions for the research
community. The MRC is keen to bring together the best appropriate expertise
from among data-set creators, users, archivists and document management and
informatics experts. MRC's draft policy statement and guidance on the
initiative are to be found on its Web site.
MRC Data sharing and preservation:
http://www.mrc.ac.uk/txt/index/strategy/ strategy-science_strategy/strategy-strategic_implementation/strategy-data_sharing.htm
1.3 Digital Preservation Coalition
A Survey of Information Technology Vendors prepared for the Digital
Preservation Coalition (DPC) is now available on the DPC Web site. The study
was conducted between July and October 2002 to help promote the DPC's aim of
working with industry, and followed a forum held in June 2002 with a
cross-section of industry on future research and development for digital asset
preservation. The survey's primary objective was to establish the extent of
awareness and perception within industry of its need to become more aware of
and engaged with issues of digital longevity; and their views on how the DPC
can interact with industry, improve awareness, and foster partnerships. The
public version of the report makes the management summary and findings
available online and provides an interesting overview of opinion from
across-section of industry vendors of both hardware and software on digital
retention and preservation.
Extracts from: Philip Lord, A Survey of Information Technology
Vendors (28 October 2002):
http://www.dpconline.org/graphics/reports/
1.4 National Digital Information Infrastructure and Preservation
Program
A press release from the Library of Congress announced approval from the
US Congress for its "Plan for the National Digital Information Infrastructure
and Preservation Program (NDIIPP)."
Library of Congress, Library Announces Approval of Plan to Preserve
America's Digital Heritage, Press Release (14 February 2003):
http://www.loc.gov/today/pr/2003/03-022.html
The NDIIP Plan is available at:
http://www.digitalpreservation.gov/ndiipp/repor/repor_plan.html
2.1 InterPARES Project
The first phase of the InterPARES project (International Research on
Permanent Authentic Records in Electronic Systems), now known as InterPARES 1,
was completed in 2001 and the consolidated project findings became available
during 2002. A second phase of the project, InterPARES 2, began on 1 January
2002 and will continue until 31 December 2006.
InterPARES 1 focussed on the authenticity of non-current records from
databases or document management systems that resulted from administrative and
legal activities and which were destined for permanent preservation. InterPARES
2 differs in that it will address issues of reliability and accuracy in
addition to issues of authenticity throughout the life cycle of records, and
will focus on records produced in dynamic, interactive environments resulting
from artistic, scientific and government activities.
The InterPARES 2 web site contains details of project's scope and
participants:
InterPARES 2: Experiential, Interactive and Dynamic Records .
InterPARES 2 Project, 2002. Available at:
http://www.interpares.org/ip2_index.cfm
2.2 Task Force in Digital Repository Certification
The Task Force in Digital Repository Certification is a joint task force
created by RLG and NARA, as part of ongoing work with the OAIS reference model.
The Task Force is charged to consult regarding standards, criteria, and
mechanisms for certification, to identify certifiable elements, to create a
standard certification process or framework, to develop a certification plan
and to identify the conditions for revocation of certification.
A description of the project is available at:
http://www.rlg.org/longterm/certification.html
2.3 PDF-Archive Project (PDF/A)
The PDF-Archive project is a joint activity of the Association for
Suppliers of Printing, Publishing and Converting Technologies (NPES) and the
Association for Information and Image Management, International (AIIM,
International), this project aims to develop an international standard defining
the use of Adobe's Portable Document Format (PDF) for archiving and
preservation of electronic documents. The project will address support of
multipage documents featuring combinations of text and graphics and the
requirements for reading devices to render archived documents. The project's
web site contains presentations, meeting minutes and a draft standard for
comment.
Project web site: http://www.aiim.org/standards.asp?ID=25013
The Draft ISO Standard for Comment is available in PDF format from the
same site: International Organization for Standardization (ISO).
Document - PDF-Archive - Operational Use, Draft 1, 3 December 2002.
http://www.aiim.org/documents/standards/ISO_PDFArchive_(E).pdf
2.4 Digital Archive for Chinese Studies (DACHS)
Based at the University of Heidelberg's Institute for Chinese Studies,
DACHS "aims at identifying, archiving and making accessible Internet resources
relevant for Chinese Studies, with special emphasis on social and political
discourse as reflected by articulations on the Chinese Internet." The archive
has been operating since August, 2001, and collected resources include
websites, discussion boards, journals, newsletters and single documents. On
overview of the archive's collection policy, workflow and technical
infrastructure is available.
Visit the DACHS website at the Institute of Chinese Studies, University
of Heidelberg: http://www.sino.uni-heidelberg.de/dachs/
A brief overview article about the archive and its aims appears in the
January 2003 issue of D-Lib Magazine:
Hanno Lecher, "Preserving the Chinese Internet: The DACHS Project "
D-Lib Magazine 9(1), January 2003. http://www.dlib.org/dlib/january03/01inbrief.html#LECHER
2.5 DigiCULT reports
The DigiCULT Project has recently issued two reports focused on topics
investigated by experts at round tables organised by the DigiCULT secretariat.
The first of these looks at the preservation of the integrity and authenticity
of digital objects, and contains a position paper by Seamus Ross (HATII,
University of Glasgow) and a summary of the DigiCULT Forum held in Barcelona in
May 2002. The second concerns digital asset management systems (DAMS) and
results from a DigiCULT Forum held in Essen in September 2002.
Integrity and Authenticity of Digital Objects, Thematic Issue
1, DigiCULT Consortium, August 2002:
http://www.digicult.info/downloads/thematic_issue_1_final.pdf
Digital Asset Management Systems for the Cultural and Scientific
Heritage Sector, Thematic Issue 2, DigiCULT Consortium, December 2002:
http://www.digicult.info/downloads/thematic_issue_2_021204_low_resolution.pdf
There are several areas of activity in which a number of papers have
been released recently.
3.1 Web Archiving
Two articles in the December issue of D-Lib Magazine have
highlighted innovative methods in harvesting and analysing web-based
materials.
The result of experiments at the Bibliothèque nationale
de France (BnF) to improve the crawler programs used for the automatic
collection of Web pages are described in one article. The automatic ranking of
a sample set of web sites by sophisticated crawler programs that use the link
structure of the web to provide an estimation of a web page's importance was
compared with manual evaluations of the same sites by librarians. There was a
sufficient level of correlation from these to suggest that automatic importance
evaluation could help national libraries build large-scale collections of Web
resources.
Julien Masanès, "Towards Continuous Web Archiving: First Results
and an Agenda for the Future" D-Lib Magazine 8(12), December
2002. http://www.dlib.org/dlib/december02/masanes/12masanes.html
Researchers at the Austrian On-Line Archive (AOLA)
established a data warehouse in the context of their archive. Using on-line
analytical processing (OLAP) techniques, they were able to analyse and
investigate various technical aspects of the archive, such as operating systems
and servers used, the variety of file types, forms and scripting languages and
link structures within domains. Such analyses may be useful in drawing
inferences about technology maturation and impacts on communities.
Andreas Rauber, Andreas Aschenbrenner, Oliver Witvoet, Robert M.
Bruckner, Max Kaiser, "Uncovering Information Hidden in Web Archives: A Glimpse
at Web Analysis Building on Data Warehouses" D-Lib Magazine 8(12),
December 2002. http://www.dlib.org/dlib/december02/rauber/12rauber.html
The Andrew W. Mellon Foundation has also awarded a grant to the Center
for Research Libraries (CRL) for a project entitled Political
Communications Web Archiving. Cornell University Library will be one
of four universities subcontracting with CRL to explore the curatorship,
technology, and long-term resource management components of the project.
Further information is available (in PDF) from the Cornell University
Library Web site at:
http://www.library.cornell.edu/iris/research/WebPolCom.pdf
3.2 Preservation Metadata
Preservation Metadata at the National Library of New Zealand -
Te Puna Matauranga o Aotearoa
The National Library of New Zealand has developed a preservation
metadata schema to help support the preservation of digital objects by the
library. It will help form the basis for the design of a metadata repository
and associated input systems. The schema will help to identify digital objects
for which preservation responsibility has been assumed, will store information
about decisions and actions undertaken, will document information about
preservation processes and record their effects and will help ensure their
authenticity. The schema also includes those elements needed to manage the
metadata record itself.
The schema has been developed in the light of wider preservation
metadata activities, including the draft schemas produced by the National
Library of Australia and the UK Cedars project, the work of the OCLC/RLG
Preservation Metadata Working Group and the development of the OAIS Model.
Appendices compare the NLNZ schema with the OCLC/RLG framework, the NISO Z39.87
draft standard and the NLA's draft schema.
Metadata Standards Framework - Preservation Metadata.
Wellington, National Library of New Zealand, November 2002. Available in PDF
format at:
http://www.natlib.govt.nz/files/4initiatives_metaschema.pdf
Steve Knight, Preservation metadata and digital continuity,
DigiCULT.info, Issue 3, February 2003, 18-20. Available in PDF at:
http://data.digicult.info/download/digicult_info3_low.pdf
Tsinghua University Library Metadata Framework
An article in the November issue of D-Lib Magazine describes a
metadata framework developed at Tsinghua University, China, to aid in the
preservation of digital resources. The framework was developed as part of the
EMANI project with Goettingen State and University Library, Germany, Cornell
University Library in the United States and Orsyell Library, France. The
framework includes modules for rights, technical, descriptive, source and
process metadata, allows description of resource structure and utilises the
Metadata Transmission and Encoding Standard (METS).
Jinfang Niu, "A Metadata Framework Developed at the Tsinghua University
Library to Aid in the Preservation of Digital Resources." D-Lib
Magazine 8(11), November 2002. http://www.dlib.org/dlib/november02/niu/11niu.html
Review of RLG/OCLC Preservation Metadata
Hans Hofman of ERPANET provides a review and critique of the final
report by the OCLC/RLG Working Group on Preservation Metadata, Preservation
Metadata and the OAIS Information Model: A Metadata Framework to Support the
Preservation of Digital Objects. The review appears in the October 2002
issue of the DigiCULT.info newsletter and presents some perceived
limitations of the framework, including the need for greater attention to both
the relationship between preservation processes and metadata and the
requirements of the records and archival community in terms of record
authenticity, context and relationships. The article is available by accessing
or downloading the entire DigiCULT.info 2 issue (PDF format).
Hans Hofman, "Review: Some Comments on Preservation Metadata and the
OAIS Model." DigiCULT.info Newsletter, Issue 2, October 2002, 15-20.
DigiCULT publications page:
http://www.digicult.info/pages/publications.php
DigiCULT.info, Issue 2:
http://www.digicult.info/downloads/digicult_info2.pdf
3.3 Institutional Repositories
Several papers are available describing the rationale, advantages and
practical implementations of institutional repositories for capturing and
preserving scholarly output. A report produced by the Scholarly Publishing and
Academic Resources Coalition (SPARC) examines the benefits of developing
institutional repositories and how the trend towards the self-publishing of
primary research materials affects the roles of traditional scholarly
publishers, academic libraries and specific faculties. An article by Roy
Tennant in Library Journal provides an overview of several
institutional initiatives, touching on software, implementations and metadata,
and a new article about DSpace, a collaborative, open source repository project
between MIT Libraries and Hewlett Packard Laboratories, features in the January
2003 issue of D-Lib Magazine.
Raym Crow, The Case for Institutional Repositories: A SPARC Position
Paper. Washington D.C., The Scholarly Publishing & Academic Resources
Coalition, 2002. Available in PDF format at:
http://www.arl.org/sparc/IR/IR_Final_Release_102.pdf
Roy Tennant, "Institutional Repositories", Library Journal, 15
September 2002 http://libraryjournal.reviewsnews.com/index.asp?layout=articleArchive&articleid=CA242297
MacKenzie Smith, Mick Bass, Greg McClellan, Robert Tansley, Mary
Barton, Margret Branschofsky, Dave Stuve and Julie Harford Walker, "DSpace: An
Open Source Dynamic Digital Repository", D-Lib Magazine, 9(1), January
2003. http://www.dlib.org/dlib/january03/smith/01smith.html
The DSpace project web site is at: http://dspace.org/
A press release from the University of Cambridge
announced a joint project between the Cambridge University Library and the
Massachusetts Institute of Technology (MIT) Libraries to establish a digital
repository based on the DSpace software. The press release says that the
Cambridge system - to be known as 'DSpace@Cambridge' - will have two main
roles. Firstly, it "has the ability to capture, index, store, disseminate and
preserve digital material created by the academic community, including
sdholarly [sic] articles and pre-prints, theses, technical reports, archives
and other textual material, together with different formats such as multimedia
clips, interactive teaching programmes, datasets and databases. Secondly, it
will provide a home for the increasing amount of material that is being
digitised from the University Library's collections." University of
Cambridge, Preserving our Past: a joint digital repository project for
University and MIT, Press Release (10 February 2003):
http://www.admin.cam.ac.uk/news/press/dpp/2003021001
Another important development was the launch of DARE (Digital
Academic Repositories), a collective initiative by universities in the
Netherlands to make all of their research results digitally accessible. The
initiative is a collaboration that includes the Koninklijke Bibliotheek
[National Library of the Netherlands], the Koninklijke Nederlandse Academie van
Wetenschappen (KNAW) [Royal Netherlands Academy of Arts and Sciences] and the
Nederlandse Organisatie voor Wetenschappelijk Onderzoek (NWO) [Netherlands
Organisation for Scientific Research]. Co-ordination is provided by the SURF
Foundation, the ICT partnership organisation for higher education and research
in the Netherlands.
More information on DARE is available (in Dutch) on the SURF Web site:
http://www.surf.nl/themas/index2.php?oid=18&inhoud_oid=107
Information in English:
http://www.surf.nl/en/themas/index2.php?oid=7
4.1 Recent Events
Reports, papers or presentations are available for several recent
events:
Leonid A. Kalinichenko, Vladimir V. Korenkov, Vladislav P. Shirikov,
Alexey N. Sissakian and Oleg V. Sunturenko, "Digital Libraries: Advanced
Methods and Technologies, Digital Collections - Report on RCDL'2002 - The 4th
All-Russian Scientific Conference, Dubna, 15 - 17 October 2002", D-Lib
Magazine, 9(1), January 2003. http://www.dlib.org/dlib/january03/kalinichenko/01kalinichenko.html
Sally Jo Cunningham, "Report on the Fifth International Conference on
Asian Digital Libraries (ICADL 2002) - 11-14 December 2002, Singapore",
D-Lib Magazine, 9(1), January 2003. http://www.dlib.org/dlib/january03/cunningham/01cunningham.html
Presentations (in Portuguese and English) from Workshop on Digital
Preservation: Experiences and Strategies - Encontro sobre
Preservação Digital: Experiências e
Estratégias, Biblioteca Nacional, Lisboa, Portugal, 25 November
2002. Available at:
http://www.bn.pt/agenda/ecpa/ecpa-programa.html
Presentations from ERPANET Training Seminars:
OAIS Training Seminar, København, Thursday 28th - Friday
29th November, 2002, The Black Diamond, The Royal Library, Denmark,
ERPANET, 2002. http://www.erpanet.org/
Policies for Digital Preservation, Wednesday 29th - Thursday 30th
January, 2003, Fontainebleau, Paris, France, ERPANET, 2003. http://www.erpanet.org/
Presentations and Further Proceedings from the Workshop on Digital
Preservation in Copenhagen, December 11, 2002. Danish Ministry of Culture,
Copenhagen, December 2002. Available at:
http://www.kum.dk/sw5312.asp
Digital Preservation: Technology and Policy - Invitational
Workshop, Koninklijke Bibliotheek, The Hague, Netherlands, 13 December,
2002. http://www.kb.nl/kb/ict/dea/workshop2002/workshop.html
Several reports from this workshop are of particular interest,
including Raymond Lorie's proof-of-concept report for the Universal Virtual
Computer (UVC) (PDF format): Raymond Lorie, The UVC: a Method for
Preserving Digital Documents - Proof of Concept. The Hague, IBM and
Koninklijke Bibliotheek, December 2002. http://www.kb.nl/kb/ict/dea/ltp/reports/4-uvc.pdf
The meeting report and presentations from the DPC Forum on Preservation
of e-Learning Materials and Cost Models for Digital Preservation held on 15
October 2002 are now available on the DPC Web site: http://www.dpconline.org/graphics/events/index.html#elearning
The 9th ALPSP Publishing and the Internet Seminar on Archiving - was
held on 29 November 2002 and was jointly organised with the DPC. The programme
and presentations are online at: http://www.alpsp.org/s291102.htm
4.2 Forthcoming Events
February
"Web-Wise 2003: Sustaining Digital Resources", 26-28 February, 2003,
Washington DC, USA http://webwise.mse.jhu.edu/
Society of American Archivists Seminar - "Archival Perspectives in
Digital Preservation", 27-28 February, 2003, University of Arizona Library,
Tucson, Arizona, USA http://www.archivists.org/prof-education/workshop-detail.asp?id=499
March
DLib Center Workshop - "Permanent Access to On-line Journals", 4-5
March, 2003, Pisa, Italy http://dlibcenter.iei.pi.cnr.it/en/courses4.shtml
RLG-JISC Joint Symposium - "Selection and Collaboration in Digital
Preservation Symposium", 24-25 March, 2003, Library of Congress, Washington DC,
USA http://www.rlg.org/events/rlgjisc2003-agenda.html
April
PRO Conference - "Practical Experiences in Digital Preservation", 2-4
April, 2003, Public Record Office, Kew, UK http://www.pro.gov.uk/events/conferences/ica.htm
ERPANET Workshop - "Long Term Preservation of Databases", 9-11 April,
2003, Swiss Federal Archives, Berne, Switzerland http://www.erpanet.org/
May
"JCDL 2003 - The Third ACM+IEEE Joint Conference on Digital Libraries",
27-31 May, 2003, Houston, Texas, USA http://www.jcdl.info/jcdl03/
Humanities Advanced Technology and Information Institute (HATII),
University of Glasgow, and the National Initiative for a Networked Cultural
Heritage (NINCH), The NINCH Guide to Good Practice in the Digital
Representation and Management of Cultural Heritage Materials, Version 1.0,
New York, NINCH, December 2002. http://www.nyu.edu/its/humanities/ninchguide/index.html
A guide developed by an expert working group on current
best practice on the capture, preservation and management of digitised and
networked digital resources. The guide provides a useful chapter on digital
preservation.
Henry M. Gladney, "Digital Preservation Technical Solution" Digital
Document Quarterly, 1(4). Saratoga, HMG Consulting, 2002 Available at:
http://home.pacbell.net/hgladney/ddq_1_4.htm
Henry Gladney comments on the perception that digital
resources present more difficult preservation problems than analogue media and
considers requirements analyses and the characteristics of preservation
solutions. A series of papers covering in detail the Universal Virtual Computer
(UVC) approach as a proposed technical solution to the problems of digital
preservation is announced. "Trustworthy 100-Year Digital Objects: Evidence Even
After Every Witness is Dead" is the first in the series of papers and is
available via email request from the author. Refer to the article for the
contact address
Daniel Lee, "JPEG 2000" RLG DigiNews, 6(6), December 2002 http://www.rlg.org/preserv/diginews/diginews6-6.html#interview
An interview with Dr Daniel Lee, convenor of ISO's JPEG
group, about JPEG 2000, an emerging alternative image encoding format offering
advantages over the current JPEG standard, including lossless compression and
support for multiple resolutions.
John Helly, Hubert Staudigel and Anthony Koppers, "Scalable models of
data sharing in earth sciences." Geochemistry, Geophysics, Geosystems,
Vol. 4, Article No. 1010 (25 January 2003). Abstract available at:
http://www.agu.org/pubs/crossref/2003/2002GC000318.shtml
E-print (PDF) available at:
http://www.sdsc.edu/~hellyj/papers/datasharing.pdf
Discusses options for the publication, archiving and
exchange of scholarly data in earth science disciplines. Proposes a Metadata
Interchange Format (.mif) that could be used for the effective sharing of data
and metadata across digital libraries.
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