Voluntary deposit
Internationally, voluntary deposit schemes are being negotiated between national libraries and publishers as a means of collecting digital publications where legal deposit legislation is not in place. Current trends suggest that in some instances these voluntary codes will become permanent, especially where governments prove reluctant to change laws and if legal deposit is afforded a low priority for amendment. The Netherlands does not have any legal deposit laws, having always relied on voluntary deposit arrangements which have also been negotiated for digital information. Other voluntary schemes currently operate or are under development in Canada, Germany, the United Kingdom and Australia. In addition, a model code has been developed by the Conference of European National Librarians and the Federation of European Publishers to facilitate the drafting of locally-endorsed voluntary deposit arrangements.
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Arrangement for Depositing Electronic Publications at the Deposit of Netherlands Publications [sic] in the Koninklijke Bibliotheek
Koninklijke Bibliotheek
(Date Created: 1999)
(Netherlands)
- English text of a general agreement made on 10 June 1999 between the Koninklijke Bibliotheek and the Dutch Publishers' Association for the voluntary deposit of on- and offline electronic publications. The arrangement is experimental in nature, and is to be reviewed on a three-yearly basis, with the first evaluation due on or before 1 July 2002. Importantly, dynamic databases, whilst covered by the compass of the agreement, will not be sought on deposit by the KB until technical and other problems associated with their collection, storage and access are fully understood.
- http://www.kb.nl/dnp/overeenkomst-nuv-kb-en.pdf
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Code of Practice for the Voluntary Deposit of Non-Print Publications
The British Library
(Last Updated: 04 May 2001)
(United Kingdom)
- This code sets out the agreed practice for the voluntary deposit of non-print physical format publications in the United Kingdom. The arrangement, which came into effect in January 2000, received the endorsement of the various UK publisher trade bodies and legal deposit libraries, and is intended to guide interim practice before new legislation is drafted. The code also recognises the challenges for the deposit of static and dynamic online publications, and examines some of the issues associated with long term access and preservation.
- http://www.bl.uk/aboutus/stratpolprog/legaldep/voluntarydeposit/
- 1999 Revised Version available at National Library of Scotland website http:///www.nls.uk/professional/legaldeposit/nonprint/code.html
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Deposit of Scientific and Technical Gray Literature in Portugal : a Case Study
Borbinha, José; Correia, Ana Maria Ramalho
(Date Created: Jul 2001)
(Portugal)
- This article outlines a project developed by the National Library of Portugal to archive scientific and technical grey literature. The project involves the development of an infrastructure to enable voluntary deposit, to identify and specify the types and formats of grey literature, to establish workflows in the publication and to enhance the awareness and access to grey literature. Existing national and international approaches to accessing, archiving and preservation of grey literature are discussed
- http://www.sigmod.org/dblp//db/conf/nddl/nddl2001.html
- Paper presented at the International Conference on Enterprise Information Systems, 7-10 July, 2001.
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Legal Deposit of Digital Spatial Data in the United Kingdom
Fleet, Christopher
(Date Created: 2003)
(United Kingdom)
- This article includes a description of the progress and problems with the current code of practice for the voluntary deposit of digital data in the UK and how it impacts on map libraries. The limitations of the Code are discussed within the context of the technical, practical and political reasons for its relative lack of success to date.
- http://liber.library.uu.nl/publish/articles/000003/index.html
- LIBER Quarterly, Vol. 13, no. 1 (2003). ISSN 1435-5205. Also available in .pdf.http://liber.library.uu.nl/publish/articles/000003/article.pdf
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Long-Term Preservation of Electronic Theses and Dissertations
Liegmann, Hans
(Date Created: May 2003)
(Germany)
- This paper describes Die Deutsche Bibliotek's voluntary deposit system for ETDs (electronic theses and dissertations) using NEDLIB's process model and incorporating the Reference Model for an Open Archival Information System (OAIS). Issues discussed include preservation metadata, submission and transfer processes for ETDs and trusted digital repositories.
- http://edoc.hu-berlin.de/etd2003/liegmann-hans/HTML/index.html
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Organisations and Websites
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- Digital Legal Deposit
National Library of Singapore
(Date Created: 2007)
(Singapore)
- These web pages encourage and provide guidelines for Singapore publishers to deposit online, digital and internet publications in line with this voluntary digital legal deposit scheme.
- http://deposit.nl.sg/LDNet-web/faces/voluntaryDeposit.jsp;jsessionid=F
881B709F700BDDEDA897B4FE9C43A5F
- STORS : Long Term Storage of Tasmanian Electronic Documents : Stable Tasmanian Open Repository Service
State Library of Tasmania
(Australia)
- STORS – the Stable Tasmanian Open Repository Service is an open jurisdictional repository for published electronic material (individual documents not websites) which operates within the legal deposit provisions of Tasmania (Australia) which was developed by the State Library of Tasmania. Further information on its development is available in D-Lib article (Sokvitne & Lavelle, June 2004).
- http://www.stors.tas.gov.au/logon.do
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Policies, Strategies & Guidelines
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- Digital Legal Deposit
National Library of Singapore
(Date Created: 2007)
(Singapore)
- These web pages encourage and provide guidelines for Singapore publishers to deposit online, digital and internet publications in line with this voluntary digital legal deposit scheme.
- http://deposit.nl.sg/LDNet-web/faces/voluntaryDeposit.jsp;jsessionid=F
881B709F700BDDEDA897B4FE9C43A5F
- Guidance - The National Published Archive - Legal Deposit of Official Publications
Office of Public Sector Information
(Last Updated: 09 May 2005)
(United Kingdom)
- This guideline (rev. 2005) explains to UK government departments and agencies what they need to do to comply with the legal obligation to deposit copies of Publications with the British Library and the other Copyright Libraries.
- http://www.opsi.gov.uk/official-publications/publishing-guidance/natio
nal-published-archive.htm
- Policy on the Use of Australian CD-ROMs and Other Electronic Materials Acquired by Deposit
National Library of Australia
(Last Updated: 15 Sep 1995)
(Australia)
- This statement sets out the policy of the National Library of Australia towards CD-ROMs and other electronic materials acquired by the Library by voluntary deposit. The conditions outlined here are used to form the basis of a formal agreement to be entered into with depositors when they deposit their publications in electronic format.
- http://www.nla.gov.au/policy/cdrom.html
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Statement on the Development and Establishment of Codes of Practice for the Voluntary Deposit of Electronic Publications
Conference of European National Librarians
(Date Created: 2000)
- Official joint statement by the Conference of European National Librarians and the Federation of European publishers on the development of voluntary deposit arrangements for electronic publications. A draft Code of Practice, to facilitate the drafting of locally-endorsed voluntary deposit arrangements, is included in the paper.
- http://web.archive.org/web/20030816225756/http://www.kb.nl/gabriel/pro
jects/pages/code-of-practice.html
- Statement on the Development and Establishment of Voluntary Deposit Schemes for Electronic Publications
CENL/FEP Committee
(Date Created: 22 Aug 2005)
- This statement issued in 2005 by the Council of European National Libraries and Federation of European Publishers Committee is a revision of the previous statement issued in 2000 and notably removes reference to "code of practice".
- http://www.nlib.ee/cenl/docs/05-11CENLFEP_Draft_Statement050822_02.pdf
- Also available from the FEP website and in French http://www.nlib.ee/cenl/docs/CENL_FEP_declaration_depot_electronique_2005.pdf
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Related Topics: Legal deposit | Managing national collections of electronic publications
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