40th Annual Report 19992000Appendices
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| CHAIRMAN | ||
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Mr James K. Bain, AM,
FCPA, FSIA, FAIM, FIDA Non-Executive member Member, National Portrait Gallery Board New South Wales Appointed 27 June 1998 for a three-year term until 26 June 2001 [Attended 7 of 7 meetings] |
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| DEPUTY CHAIRMAN | ||
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Professor Alan David
Robson, BAgrSc, PhD, FTSE, FAIAS Non-Executive member Deputy Vice-Chancellor, University of Western Australia Western Australia Appointed 26 November 1997 for a three-year term until 25 November 2000 [Attended 7 of 7 meetings] |
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| MEMBERS | ||
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Professor Susan
Bambrick, OBE, PhD, BEc (Hons), FAIE Non-Executive member Deputy Vice-Chancellor (Academic), University of Southern Queensland Queensland Appointed 25 August 1999 for a three-year term until 24 August 2002 [Attended 5 of 5 meetings] |
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Mr Donald Bourke, FCPA
Non-Executive member Chairman, Australian Technology Group New South Wales Appointed 21 July 1999 for a three-year term until 20 July 2002 [Attended 6 of 6 meetings] |
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Ms Vanessa H. Fanning,
BA, BEc, FAICD Non-Executive member Chief Executive Officer, Health Services Australia Director, Australian Rail Track Corporation Australian Capital Territory Appointed 26 November 1997 for a three-year term until 25 November 2000 [Attended 6 of 7 meetings] |
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Mr Martin Ferguson, AM,
MP, BEc (Hons) Non-Executive member Federal Member for Batman (Vic) and Shadow Minister for Regional Development, Infrastructure, Transport, Regional Services and Population Victoria Appointed by the House of Representatives 12 August 1999 for a three-year term until 11 August 2002 [Attended 5 of 5 meetings] |
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Mr Norman McCann, BEc,
DipMechE, FAIM, FAICD Non-Executive member Non-Executive Director, Family Business Australia Limited Member IT&T Committee Industry, Research & Development Board Member IT&C R&D Working Group, Prime Minister's Science, Engineering & Innovation Council Victoria Appointed 21 July 1999 for a three-year term until 20 July 2002 [Attended 6 of 6 meetings] |
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Ms Meg Paul, BA, TSTC,
AALIA Non-Executive member Director, Meg Paul Enterprises Pty Ltd Director, FLIS Training Pty Ltd Victoria Appointed 26 November 1997 for a three-year term until 25 November 2000 [Attended 7 of 7 meetings] |
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Ms Winnie Pelz, BA
Non-Executive member Executive Director, Marketing and Communications, Women's and Children's Hospital (SA) Board Member, National Australia Day Council South Australia Appointed 21 July 1999 for a three-year term until 21 July 2002 [Attended 6 of 6 meetings] |
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Mr Neville Robert
Stevens, BEc (Hons) Non-Executive member Secretary, Department of Communications, Information Technology and the Arts Member of the Bundanon Trust Board Australian Capital Territory Re-appointed 26 November 1997 for a three-year term until 25 November 2000 [Attended 5 of 7 meetings] |
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Senator John Tierney,
BEc, DipEd, MEd, PhD Non-Executive member Senator for New South Wales New South Wales Re-elected by the Senate on 23 November 1998 for a three-year term until 22 November 2001 [Attended 2 of 7 meetings] |
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| DIRECTOR-GENERAL AND EXECUTIVE MEMBER OF COUNCIL | ||
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Ms Jan Fullerton, BA,
Grad DipLib Australian Capital Territory Appointed 9 August 1999 for a three-year term until 8 August 2002. [Attended 6 of 6 meetings] |
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Mr Warren Michael
Horton, AM, BA, Hon DLitt (La Trobe), Hon DLitt (UTS), FALIA
Australian Capital Territory Term of office expired on 27 July 1999 [Attended 1 of 1 meeting] |
The Council met on seven occasions on the following dates:
Chair
Ms Vanessa Fanning
(National Library Council)
[Attended 4 of
4 meetings]
Members
Mr James Bain
(Chairman of National Library Council)
Appointed
to the Audit Committee 20 August 1999
[Attended 3 of 3 meetings]
Mr Donald Bourke
(National Library Council)
Appointed to the
Audit Committee 20 August 1999
[Attended 3 of 3 meetings]
Ms Jan Fullerton
(National Library of Australia and Executive Member
of Council from 28 July 1999)
[Attended 3 of 3 meetings]
Mr Warren Horton
(National Library of Australia and Executive Member
of National Library Council until 27 July 1999)
[Attended 1 of 1
meeting]
Mr Neville Stevens
(National Library Council)
[Attended 1 of
4 meetings]
Mr David Toll
(National Library of Australia)
[Attended 4
of 4 meetings]
Terms of reference
The terms of reference of the audit committee are to:
Meetings
The Audit Committee met on four occasions on the following dates:
(membership at 30 June 2000)
Chair
Professor Alan Robson
National Library Council
[Attended 1 of
1 meeting]
Members
Mrs Patricia Clarke
Australian Society of Authors
[Attended
1 of 1 meeting]
Ms Jan Fullerton
National Library of Australia
[Attended 1
of 1 meeting]
Professor Rod Home
Australian Academy of Science
[Attended 1
of 1 meeting]
Professor Iain McCalman
Academy of the Social Sciences in Australia
[Attended 1 of 1 meeting]
Mr Graeme Powell
National Library of Australia
[Attended 1
of 1 meeting]
Mrs Kerry Smith
Australian Library and Information Association
[Attended 1 of 1 meeting]
Professor F.B. Smith
Australian Academy of the Humanities
[Attended 1 of 1 meeting]
Secretariat
Australian Collections and Reader Services Division
National Library
of Australia
Terms of reference
The terms of reference of the National Library Fellowship Scheme Advisory Committee are to make recommendations to Council:
Meetings
The Fellowship Advisory Committee meets annually. The meeting was held on 16 July 1999.
The following committees provide advice to the Director-General. Committee membership is given as at 30 June 2000.
Chair
Ms Helen Livingston
Deakin University Library
Members
Ms Marian Bate
University of New South Wales Library
Mr Dale Chatwin
Australian Bureau of Statistics Library Network
Ms Pam Gatenby
National Library of Australia
Ms Kaye Hill
Library and Information Services of Western
Australia
Mr Philip Keane
Institute of Medical and Veterinary Science
Library
Royal Adelaide Hospital
Ms Jan Maslen
La Trobe University Library
Ms Sherrey Quinn
Libraries Alive! Pty Ltd
Mr David Toll
National Library of Australia
Mr Trevor Wakely
National Meteorological Library
Bureau of
Meteorology
Ms Meredith Wallace
Parramatta Library Service
Secretariat
Resource Sharing Division
National Library of Australia
Terms of reference
The Kinetica Advisory Committee provides advice on strategic and policy issues affecting the delivery of the Kinetica service, the broad direction of service development, and changes occurring in the library community which are likely to affect services.
Chair
Dr Paul Hetherington
National Library of Australia
Members
Mr Robert Bryant
Transworld Publishers
Ms Jeltje Gillian
Consumer representative
Mr Tony Horgan
Shearer's Bookstore
Mr Stanley McGeagh
Narrator/actor
Ms Rebecca Maxwell
Consumer representative
Mr Dennis O'Sullivan
TDK (Australia) Pty Ltd
Ms Susan Wyndham
Sydney Morning Herald
Award Coordinator
Ms Helene Anderson
National Library of Australia
Terms of reference
The award aims to improve the quality of Australian audio book production, increase public awareness of books in this format and promote consumer access to a wide range of Australian audio books. The award is sponsored by TDK (Australia).
The role of the committee is to advise the Director-General on:
Chair
Professor Stuart Macintyre
University of Melbourne
Members
Professor Susan Bambrick
National Library Council
Professor James Fox
Australian National University
Professor Malcolm Gillies
University of Adelaide
Ms Rosemary Sorenson
Courier Mail
Professor Elizabeth Webby
University of Sydney
Secretariat
Collections Management Division
National Library of Australia
Terms of reference
The National Library Collecting Advisory Committee provides the Library with:
This year the Library received no requests under the Freedom of Information Act 1982 (Cwlth).
Freedom of information procedures and initial contacts
A request for access to documents in the possession of the Library is subject to the regulatory application fee of $30.
Applicants seeking access under the Freedom of Information Act should forward the $30 application fee with a written request, providing an address to which responses may be sent, to:
The FOI Coordinator
Accountability and Reform Branch
National Library of Australia
CANBERRA ACT 2600
The FOI Coordinator is available between 9 am and 5 pm Monday to Friday and can be contacted on (02) 6262 1798 or by fax on (02) 6273 4535.
If an applicant is dissatisfied with a decision made under the FOI Act they may apply to the Director-General seeking an internal review. A request to review a decision is subject to a regulatory application fee of $40.
If access is approved, the Library will provide such access on receipt of payment of any charges that apply.
Categories of documents held
Library documents available for public access include policy statements, catalogues and other indexes associated with the Library's collections of books and materials. Documents available for purchase by the public include a wide range of technical and general publications produced by the Library. A range of descriptive brochures on the Library's services is made available to the public free of charge. Other documents held by the Library include minutes, reports and submissions associated with internal and external committees, general correspondence relating to the activities and functions of the organisation and administrative documents such as management, staffing, finance and personnel records. Some of the above publications are available electronically on the Library's Internet home page at: www.nla.gov.au.
Access to Archival Records
Under Section 40 of the Archives Act 1983 (Cwlth), members of the public may apply to the National Archives of Australia for access to records in the current open period; that is, records which are more than 30 years old. People seeking access to the archival records of the Library should make their requests in the first instance directly to the National Archives of Australia.
Information about the Library's functions, objectives, policies and activities can be found in the following documents. Policy documents are also available electronically on the Library's home page at www.nla.gov.au/policy.
Legislation
Strategic and operational plans
Collection policies
Electronic and resource policies
Preservation policies
Volunteer policy
Service Charter
Corporate Service Policy
Management Consultancies |
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| Consultant | Nature and purpose of consultancy | Agreed cost | Amount paid 9900 | Consultancy publicly advertised | Selection procedure applied | Reason for decision to employ consultancy services |
| Environmetrics | Performance assessment of reference and document delivery services | $25 550 | $13 300 | No | Select tender | Need for independent study; expertise not available in-house |
| Minter Ellison | Professional costs in relation to advice on the Copyright Amendment (Digital Agenda) Bill | $5775 | $5775 | No | Consultant has expertise in library copyright issues | Lack of in-house resources |
| Quantitative Evaluation and Design | Statistical advice on book delivery service | $4800 | $4800 | No | Select tender | Need for independent study |
| User Insite | Provision of consultancy for assessment of stakeholder satisfaction with Kinetica and ALG | $27 760 | $24 760 | No | Select tender | Need for independent study |
| User Insite | Consultancy service for the evaluation of the PictureAustralia service | $2880 | $2880 | No | Continuation of previous contract | Lack of in-house expertise |
IT Consultancies |
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| Consultant | Nature and purpose of consultancy | Agreed cost | Amount paid 9900 | Consultancy publicly advertised | Selection procedure applied | Reason for decision to employ consultancy services |
| Admiral Management Services | Provision of advice on the development of an IT Disaster Recovery Plan | $10 000 | $10 000 | No | Extension of existing contract | Lack of in-house resources |
| Cuetel Pty Ltd | Survey NLA staff on satisfaction with IT services | $8000 | $8000 | No | Sole supplier able to conduct online survey and benchmark against other Commonwealth agencies | Need for specialist advice in the conduct of user satisfaction surveys |
| Deloitte Touche Tohmatsu | Provision of probity advice in relation to the Digital Services Project | $3000 | $3000 | No | Extension of existing internal audit contract | Need for independent study |
| Ernst & Young | Provision of advice and report on the costing model for IT outsourcing | $15 770 | $15 770 | No | Select tender | Need for independent advice, financial skills and experience in outsourcing cost issues |
| Housley Consulting (ACT) | Consulting services for Wide Area Network investigations for Kinetica | $10 000 | $10 000 | No | Select tender | Lack of in-house resources |
| Intec Consulting | Review of Librarys draft IT plan | $6000 | $6000 | No | Select tender | Need for independent study |
| KPMG | Provision of advice and report on the financial risk assessment and risk management plan for IT outsourcing | $27 000 | $27 000 | No | Availability of relevant expertise without conflict of interest to other parties in Group 11, within the Whole of Government IT Outsourcing Initiative | Need for independent advice on relevant financial and risk management |
| Minter Ellison Lawyers | Provision of legal advice on NLA participation in Whole of Government IT Outsourcing Initiative | $5000 | $5000 | No | Expertise in this area and no conflict of interest | Need for professional legal advice |
| Nettrack | Provision of advice on AIX (Unix software) technical support services | $32 000 | $32 000 | No | Extension of existing contract | Lack of in-house resources |
Evaluations |
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| Consultant | Nature and purpose of consultancy | Agreed cost | Amount paid 9900 | Consultancy publicly advertised | Selection procedure applied | Reason for decision to employ consultancy services |
| K. R. George Historically Speaking | Research for the Bringing Them Home project | $2800 | $2800 | No | Select tender | Need for specialised expertise and an independent study |
Editorial and Design |
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| Consultant | Nature and purpose of consultancy | Agreed cost | Amount paid 9900 | Consultancy publicly advertised | Selection procedure applied | Reason for decision to employ consultancy services |
| Glen McNab | PhotoShop 5 and Dreamweaver 2 HTML editing | $5100 | $5100 | No | Experienced programmer and availability | Lack of in-house resources |
Accountability |
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| Consultant | Nature and purpose of consultancy | Agreed cost | Amount paid 9900 | Consultancy publicly advertised | Selection procedure applied | Reason for decision to employ consultancy services |
| Australian Government Solicitor | Provision of legal services | $55 662 | $55 622 | No | Sole supplier | Tied relationship |
| Blake Dawson Waldron | Provision of legal services | $217 481 | $217 481 | No | DoFA CTC Legal Services Panel Provider | Lack of in-house resources |
| KPMG | Performance management consultancy and planning for implementation of the Balanced Scorecard | $74 708 | $74 564 | No | Select tender | Lack of in-house expertise |
| KPMG | Performance management consultancy and implementation of the Balanced Scorecard | $93 000 | $55 325 | No | Continuation of previous contract | Lack of in-house expertise |
Building and Services Refurbishment |
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| Consultant | Nature and purpose of consultancy | Agreed cost | Amount paid 9900 | Consultancy publicly advertised | Selection procedure applied | Reason for decision to employ consultancy services |
| Bassett Consulting Engineers | Design and installation of airconditioning | $17 300 | $15 300 | Yes | Open tender | Lack of in-house resources |
| Bassett Consulting Engineers | Design management changes for services on stage 1 and 2 of airconditioning upgrade | $28 000 | $27 708 | Yes | Open tender | Lack of in-house expertise |
| Bassett Consulting Engineers | Design, documentation and replacement of part of airconditioning plant | $16 800 | $5310 | Yes | Open tender | Lack of in-house expertise |
| Bassett Consulting Engineers | Design, documentation and replacement of part of airconditioning plant | $39 200 | $6150 | Yes | Open tender | Lack of in-house expertise |
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Bibby- Rusden- Thompson |
Professional services associated with flood mitigation works | $19 000 | $14 500 | Yes | Open tender | Lack of in-house resources |
| Bligh Voller Nield | Architectural design and documentation | $11 640 | $7940 | No | Continuation of previous contract | Lack of in-house expertise |
| Bligh Voller Nield | Architectural design and documentation | $3060 | $990 | No | Continuation of previous contract | Lack of in-house expertise |
| Cogent Business Solutions | Development and evaluation of tender documentation for project management and architectural services | $14 800 | $10 350 | No | CTC Panel provider | Lack of in-house resources |
| Dysen Pty Ltd | Review and recommendation of smoke detection tender documents | $2330 | $2330 | No | Experience, availability and expertise | Lack of in-house resources |
| Execon | Review and report on public signage | $7500 | $7500 | Yes | Open tender | Lack of in-house resources |
| Gutteridge Haskins and Davey | Life cycle asset management and audit of fire hydrants | $31 480 | $31 050 | Yes | Open tender | Lack of in-house expertise |
| Gutteridge Haskins and Davey | Interim report of flood inundation risk | $9700 | $9700 | No | Continuation of previous contract | Specialised hydrology experience |
| John Skurr | Planning for replacement of window seals | $9800 | $6977 | No | Expertise in structural engineering and availability | Lack of in-house expertise |
| Sedaitis Concessions | Provide advice and recommendations on food services outlets | $4500 | $4000 | No | Experience, availability and expertise | Lack of in-house expertise |
| Tennant Hydraulics | Review of hydraulic services | $4500 | $4500 | No | Expertise in hydraulic services, previous experience in Library | Lack of in-house expertise |
National Library staff are employed under the Public Service Act 1999. Conditions of service form part of the workplace Certified Agreement introduced in October 1998.
At 30 June 2000 the Library had 426 full-time and part-time ongoing staff and 94 non-ongoing staff.
| Division | Full-time | Part-time | Non-ongoing | Total |
| Executive | 2 | 2 | ||
| Collections Management | 143 | 19 | 25 | 187 |
| Aust. Collections & Reader Services | 81 | 10 | 37 | 128 |
| Resource Sharing | 43 | 3 | 8 | 54 |
| Information Technology | 31 | 1 | 7 | 39 |
| Public Programs | 35 | 5 | 15 | 55 |
| Corporate Services | 47 | 6 | 2 | 55 |
| TOTAL | 382 | 44 | 94 | 520 |
| Category | Full-time | Part-time | Non-ongoing | Total | ||||
| Male | Fem. | Male | Fem. | Male | Fem. | Male | Fem. | |
| Statutory office holder | 1 | 1 | ||||||
| SES Band 2 | 1 | 1 | ||||||
| SES Band 1 | 3 | 3 | 3 | 3 | ||||
| Executive Level 2 | 14 | 16 | 2 | 14 | 18 | |||
| Executive Level 1 | 26 | 24 | 2 | 2 | 2 | 28 | 28 | |
| APS 6 | 22 | 48 | 1 | 7 | 1 | 7 | 24 | 62 |
| APS 5 | 14 | 40 | 10 | 5 | 3 | 19 | 53 | |
| APS 4 | 9 | 30 | 5 | 2 | 6 | 11 | 41 | |
| APS 3 | 10 | 44 | 3 | 4 | 8 | 14 | 55 | |
| APS 2 | 19 | 50 | 14 | 8 | 24 | 27 | 88 | |
| APS 1 | 4 | 4 | 2 | 8 | 12 | 12 | 18 | |
| TOTAL | 122 | 260 | 1 | 43 | 30 | 64 | 153 | 367 |
| GRAND TOTAL | 382 | 44 | 94 | 520 | ||||
| Classification | Gains | Losses | Intra-agency mobility |
| SES Band 2 | 1 (m) | ||
| SES Band 1 |
| Classification | Male | Female | Total | INDGa | PWDa | CLD |
| Statutory Officer Holder | 1 | 1 | 1 | |||
| SES Band 2 | 1 | 1 | ||||
| SES Band 1 | 3 | 3 | 6 | 1 | ||
| Executive Level 2 | 14 | 18 | 32 | 1 | 1 | 19 |
| Executive Level 1 | 28 | 28 | 56 | 30 | ||
| APS 6 | 24 | 62 | 86 | 3 | 57 | |
| APS 5 | 19 | 53 | 72 | 2 | 35 | |
| APS 4 | 11 | 41 | 52 | 1 | 3 | 33 |
| APS 3 | 14 | 55 | 69 | 1 | 40 | |
| APS 2 | 27 | 88 | 115 | 1 | 4 | 63 |
| APS 1 | 12 | 18 | 30 | 1 | 3 | 25 |
| Total | 153 | 367 | 520 | 4 | 17 | 304 |
a Data for EEO groups are based on voluntarily supplied information provided by permanent staff for EEO purposes.
EEO - Equal Employment Opportunity
APS - Australian Public Service
INDG - Indigenous
PWD - People with disabilities
CLD - Culturally and linguistically diverse background, first and second generations
The Library continued its use of Personal Development Plans (PDP) for staff as the primary mechanism for determining general staff training needs. During the year, 620 PDP training requests were received, with 90 per cent satisfied. Corporate training was also provided in the areas of contract management, GST, Fringe Benefits Tax, disaster prevention/response and manual handling. The combined outlay on training and development was $370 000. This excludes on-the-job training and mentoring.
Study provisions enabled staff to negotiate access to study and examination leave under a devolved study model.
| Classification | Female | Male | Total |
| Senior Executive Service | 12 | 7 | 19 |
| Executive Level 1-2 | 146 | 121 | 267 |
| APS 5-6 | 395 | 264 | 659 |
| APS 1-4 | 532 | 321 | 853 |
| Total | 1798 |
| Accrual Budget | A comprehensive budget incorporating assets, liabilities, expenses and revenues, as well as cash receipts and expenditures |
| ALG | Australian Libraries Gateway |
| APS | Australian Public Service |
| Balanced Scorecard | A strategic management tool |
| CD-ROM | Compact Disk-Read Only Memory |
| CJK | Chinese, Japanese and Korean database providing script-based cataloguing and location records for documents in those languages |
| DOFA | Department of Finance and Administration |
| DSP | Digital Services Project |
| EEO | Equal Employment Opportunity |
| Effectiveness | The extent to which actual outcomes are achieved, against the outcomes planned, via relevant outputs or administered expenses. |
| Effectiveness Indicators | Indicators to assess the degree of success in achieving outcomes |
| Finance One | Financial Management System |
| GST | Goods and Services Tax |
| IMAGES1 | Database of digital reproductions of pictorial items in the Library collections |
| IT | Information Technology |
| Kinetica | A service providing automated cataloguing and interlending support to Australian libraries |
| NBD | National Bibliographic Database |
| Outcomes | The results, impacts or consequences of actions by the Commonwealth on the Australian community. |
| Outputs | The goods and services produced by agencies on behalf of government for external organisations or individuals. |
| PADI | Preserving Access to Digital Information |
| PANDORA | Preserving and Accessing Networked Documentary Resources of Australia |
| Performance | The proficiency of an agency or authority in acquiring resources economically and using those resources efficiently and effectively in achieving planned outcomes |
| Performance targets | Quantifiable performance levels or changes in level to be attained by a specific date |
| Quality | Relates to the characteristics by which customers or stakeholders judge an organisation, product or service |
| RAAM | Register of Australian Archives and Manuscripts |
| SES | Senior Executive Service |
The table below shows compliance with Commonwealth Authorities and Companies Orders for Reports of Operations, issued by the Minister for Finance and Administration, August 1998, and the Commonwealth Authorities and Companies Orders (Amendment) 1998 for the Financial Statements of CAC Bodies issued by the Minister for Finance and Administration, December 1998.
While not required from statutory authorities, the Library has also complied with the Requirements for Departmental Annual Reports approved by the Joint Committee of Public Accounts and Audit under subsection 63(2) and 70(2) of the Public Service Act 1999 on 5 April 2000.
Requests for Additional Information
Requests for additional information to be made available to Members of Parliament and Senators should be forwarded to:
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