NLA 35th Annual Report 1994-95
Appendix 1: Staffing Overview
National Library staff are employed under the Public Service Act, 1922. At 30 June 1995 the Library had 515 permanent staff and 46 temporary staff. The average staffing level for 1994-95 in full-time and part-time staff years is given in Table 23. Table 24 shows permanent staff by classification at 30 June 1995. Part-time positions have been converted to full-time equivalents. Table 25 gives detailed Equal Employment Opportunity data.
- Staff Training
- Performance Pay
- Industrial Democracy
- Workplace Bargaining
- Occupational Health and Safety
[IMAGE]
Henry William Pickersgill, 17821875
Portrait of
Robert Brown 1837?
oil on canvas; 91.5 x 71.2 cm
This portrait was
acquired for the Library's Pictorial collection in September
1994.
Table 23: Staffing level (in average staff years)
1993-94 1994-95
Full-time Part-time Full-time Part-time
Executive 9.98 0 26.53 0
Collections and Reader 272.96 10.10 265.24 12.88
Services
Services to Libraries 84.10 1.39 86.73 2.84
Cultural and Educational 46.76 2.10 50.81 6.75
Services
Corporate Services 127.15 2.10 112.82 1.83
Total 541.04 15.69 542.13 24.3
Table 24: Staff by Australian Public Service classifications and by sex at 30 June 1995
Male Female Total
Designation FT PT Total FT PT Total FT PT Total
Statutory office holder 1 0 1 0 0 0 1 0 1
Senior Executive Service 6 0 6 2 0 2 8 0 8
Senior officers 17 0 17 5 0 5 22 0 22
Professional staff 39 0.8 39.8 108 6.2 114.2 147 7 154
(Senior Professional
Officer & Professional
Officer)
ASO staff 108 2.3 110.3 199 13.3 212.3 307 15.6 322.6
Technical & related 4 0 4 4 0 4 8 0 8
staff
Information Technology 18 0 18 6 0 6 24 0 24
Officer staff
Other 4 0.6 4.6 0 0 0 4 0.6 4.6
Total 197 3.7 200.7 324 19.5 343.5 521 23.2 544.2
This table is based on permanent paid positions and includes inoperatives.
Table 25: Staff by EEO groups and APS classifications at 30 June 1995
Staff
with
EEO
M F Total ATSI PWD NESB1 NESB2 dataa
Statutory Office Holder 1 1
Senior Executive Service 5 1 6 1 4
Senior Professional 14 30 44 3 2 2 39
Officers
Professional Officer 2 17 40 57 4 3 4 46
Professional Officer 1 9 53 62 2 9 5 43
Senior Officers 15 4 19 2 1 1 14
Administrative Service 12 8 20 4 14
Officer 6
Administrative Service 9 11 20 3 2 18
Officer 5
Administrative Service 5 15 20 1 1 1 17
Officer 4
Administrative Service 14 46 60 1 4 7 8 57
Officer 3
Administrative Service 39 98 137 11 34 9 102
Officer 2
Administrative Service 13 23 36 1 4 5 5 25
Officer 1
Senior Information 10 2 12 5 1 10
Technology Officers
Information Technology 7 4 11 2 1 6
Officer 2
Technical & related staff 6 5 11 1 3 1 7
Other 12 1 13 2 2 1 8
Total 188 341 529 2 39 77 41 410
This table excludes paid inoperative staff and temporary staff. The
total number of staff therefore differs from that shown in Table 24.
a Data for EEO groups are based on permanent
staff who have voluntarily supplied EEO data.
ATSI: Aboriginal and Torres
Strait Islander
PWD: People with disabilities
NESB1:
Non-English-speaking background, first generation
NESB2:
Non-English-speaking background, second generation
Staff Training
Staff undertook a range of training provided within and outside the Library. The number of person days spent in formal training by permanent officers is shown in the following table.
Classification Female Male Total Senior Executive Service 37 73 110 Senior Officer Grade A-C 25 83 108 Senior Officer Grade A-C equivalent 325 164 489 Administrative Service Officer 5-6 115 95 210 Administrative Service Officer 5-6 571 225 796 equivalent Administrative Service Officer 1-4 748 289 1037 Administrative Service Officer 1-4 5 0 5 equivalent Total 1826 929 2755
In addition, the Library provided study assistance in the form of time off during working hours to attend compulsory activities for approved students undertaking further education. The following table shows the number of training days approved under the Studies Assistance Scheme.
Table 27: Study assistance (person days)
Classification Female Male Total Senior Executive Service 0 0 0 Senior Officer Grade A-C 0 0 0 Senior Officer Grade A-C equivalent 30 0 30 Administrative Service Officer 5-6 32 10 42 Administrative Service Officer 5-6 0 64 64 equivalent Administrative Service Officer 1-4 221 86 307 Administrative Service Officer 1-4 21 1 22 equivalent Total 304 161 465
Performance Pay
A total of 75 payments for the cycle ending on 30 June 1994 were made to Senior Officers in 1994-95, with three other officers being rated at levels which precluded any payment. Five of the six eligible SES staff received payments from a total pool of $A41 300. The tables below indicate quantum and distribution.
Table 28: Senior Executive Service
Grading 3 4 5 Number of payments 1.33 3.25 - Performance pay (for 12 $A7 654 $A9 568 - months)
NB: Band 2 Officer treated as 1.25 of a person (based on ratio of maximum payments) and performance pay calculated as 1.25 of payment made to Band 1 officers of same rating.
Table 29: Senior Officer Grade A-B - Total pool: $A131 000
Grading 3 4 5 Number of payments 16.50 11.00 - Performance pay (for 12 $A4 411 $A5 293 - months)
Table 30: Senior Officer Grade C - Total pool: $A70 500
Grading 3 4 5 Number of payments 27.58 11.92 1.00 Performance pay (for 12 $1 625 $1 950 $2 438 months)
A second review of the Performance Pay arrangements was undertaken resulting in the adoption of more generic agreements centring on core competencies. The Senior Officer competencies published by the Public Service Commission form the basis of the 1995-96 agreements for both Senior Officers and Senior Executive Service staff.
The Corporate Management Group also decided to amend the cycle period which now runs from May to April. The 1994-95 cycle was completed on 28 April 1995 and payments are expected to be made in July.
Industrial Democracy
The National Library Consultative Council, the peak body for joint management and union consultations, is a forum for industrial democracy discussion in the Library. The Council is chaired on a rotating basis by the Director-General and the National Library representative of the Community and Public Sector Union. The Council's membership and terms of reference are given below. The Council meets four times per year. A draft Industrial Democracy Plan is the subject of ongoing consultation with the relevant unions.
National Library Consultative Council
Chair (rotating):
Mr Warren Horton, National Library
Mr
Tom Ruthven, National Library, CPSU Professional Division representative
Members:
Dr Warwick Cathro, National Library
Ms Jan
Fullerton, National Library
Mr David Toll, National Library
Union Representatives:
Ms Rosemary Webb, Federal Industrial
Officer, CPSU Professional Division (to June 1995)
Ms Leanne Jacobs,
Industrial Organiser, CPSU (from June 1995)
Ms Leanne McKay, National
Library, CPSU representative
Resource Management Advisers:
Mr Graham Still, Director,
Resource Management Branch, National Library
Mr Murray Willmott, Human
Resource Management, National Library
Secretary:
Mr Brian McIntosh, National Library
Terms of reference:
The roles of the Council shall be:
- to serve as a consultative forum;
- to further industrial democracy in the National Library of Australia;
- to achieve participation by officers and employees through their union in the decision-making processes of the Library;
- to provide a forum for consultation and open discussion between management and staff representatives, and to aim to resolve any differences on those matters in a mutually acceptable manner;
- to improve mutual understanding of management and staff issues;
- to promote good industrial relations in the Library;
- to facilitate mutual exchange of information.
Workplace Bargaining
The Library continued negotiations under the established participative workplace bargaining process. Unions involved were the Automotive, Food, Metals and Engineering Union, the Media Entertainment and Arts Alliance, and the Community and Public Sector Union. Although negotiations were satisfactory, the agreement was not concluded. It was overtaken by the public service wide wages agreement. The Library expects to commence another round of negotiations in 1995-96.
Occupational Health and Safety
Extensive consultation was undertaken in the review of the Library's Occupational Health and Safety (OHS) Agreement. The document has reached a final draft stage. A Screen-Based Equipment Policy was issued and work continued on the development of policies in relation to approved Codes of Practice.
The OHS Committee received training on OHS issues and was involved in issues ranging from asbestos management to policy development. The number of designated workgroups was varied during the year. Currently there are nine. Health and safety representatives and deputies were selected according to legislative provisions.
The Library made 18 notifications to Comcare Australia under Section 68 of the Occupational Health and Safety (Commonwealth Employment) Act, 1991. Seventeen of these incidents resulted in five or more working days' incapacity. The other related to the notification of the discovery of asbestos in the air-conditioning ductwork as a dangerous occurrence.
At the end of March the Community and Public Sector Union requested Comcare to conduct an investigation under the Occupational Health and Safety (Commonwealth Employment) Act 1991 due to its concern over the Library's handling of the asbestos issue. The investigation is yet to be completed; to date, Comcare has stated that the Library is meeting its duty of care and taking all reasonable and practical steps in dealing with this issue.
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