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37th Annual Report 1996-97
Statistical Tables

Table No.

Title

1–6

Financial and staffing resources summary

7

Network services database statistics

8

Network services usage

9

Network services financial data

10

Lending activity

11

Expenditure on Library materials by type of material

12

Expenditure on printed and electronic materials

13

Monograph acquisitions by method of procurement

14

Serial acquisitions by method of procurement

15

Holdings by type of material

16

Total computerised catalogue records by type of material

17

State of bibliographic control of the collections

18

Preservation of the collections

19

Items supplied to reading rooms

20

Use of the collections—information requests

21

Requests for information from the National Library information server

22

Visitors to the Library

23

Items lent for exhibition

 

TABLE 1: FINANCIAL AND STAFFING SUMMARY 1996–97

Collections and Reader Services Division

Budget

Actual

Revenue

Staffing

$(’000)

$(’000)

$(’000)

 

16,286

15,277

(419)

252

TABLE 2: FINANCIAL AND STAFFING SUMMARY 1996–97

Services to Libraries Division

Budget

Actual

Revenue

Staffing

$(’000)

$(’000)

$(’000)

 

9,030

7,922

(8,797)

87

TABLE 3: FINANCIAL AND STAFFING SUMMARY 1996–97

Cultural and Educational Services Division

Budget

Actual

Revenue

Staffing

$(’000)

$(’000)

$(’000)

 

4,155

4,092

(875)

55

TABLE 4: FINANCIAL AND STAFFING SUMMARY 1996–97

Corporate Services Division

Budget

Actual

Revenue

Staffing

$(’000)

$(’000)

$(’000)

 

20,493

18,734

(683)

92 *

* Includes 8 paid inoperative staff.

TABLE 5: FINANCIAL AND STAFFING SUMMARY 1996–97

Executive Support Branch

Budget

Actual

Revenue

Staffing

$(’000)

$(’000)

$(’000)

 

1,123

1,018

(3)

12

TABLE 6: FINANCIAL AND STAFFING RESOURCES SUMMARY

 

1995–96

1996–97

1996–97

 

Actual

Budget

Actual

COMPONENTS OF
APPROPRIATION

$(’000)

$(’000)

$(’000)

Program Costs
(excluding running costs)

 

 

 

Acquisitions

4,834

4,757

4,377

Capital works and services

4,280

1,947

1,488

Running Costs

 

 

 

Salaries

23,524

25,512

25,921

Administrative expenses

17,468

19,321

15,257

Total Expenditure

50,106

51,537

47,043

Less Adjustments

 

 

 

Revenue

(10,947)

(10,300)

(10,507)

less Movement in advances

0

0

(16)

less Cash on hand at beginning of financial year

(4,186)

(5,602)

(5,602)

add Cash on hand at
end of financial year

5,602

0

4,717

Total Outlays

40,575

35,635

35,635

Comprising:

 

 

 

Appropriation Bill No. 1

34,033

35,635

35,635

Appropriation Bill No. 2

6,542

0

0

Staffing

 

 

 

Staff years

560

515

498

 

TABLE 7: NETWORK SERVICES DATABASE STATISTICS

 

1994–95

1995–96

1996–97

% change 1995–96 to 1996–97

NBD bibliographic records*

11,242,526

11,892,506

12,688,510

6.7

NBD holdings statements

22,335,844

23,929,262

25,946,0273

8.4

NBD authority records

1,403,399

1,445,358

1,475,358

2.1

AMI records**

62,640

68,583

72,480

5.7

APAIS records#

215,053

226,309

237,492

4.9

Ozline databases

35

35

38

8.6

Ozline records

978,516

1,234,167

1,323,849

7.3

CJK (Pinyin) bibliographic records##

-

-

596,632

-

CJK (Pinyin) holdings recordsd

-

-

249,574

-

* National Bibliographic Database (1981+)

** Australasian Medical Index (1985+)

# Australian Public Affairs Information Service (1978+)

## Chinese (Pinyin/Wade Giles), Japanese and Korean database (1 June 1996+)

 

TABLE 8: NETWORK SERVICES USAGE (MONTHLY AVERAGES)

 

1994–95

1995–96

1996–97

% change 1995–96 to 1996–97

Total enquiry commands (thousands)

1,562

1,549

1,571

1.4

Supersearch connect hours

628

678

624

-8.0

Ozline connect hours

245

188

168

-10.6

Online copy cataloguing

139,808

142,858

148,119

3.7

MARC records distributed

429,951

606,767

356,991

-41.2 *

Interlibrary loan requests

19,044

20,100

20,178

0.4

UnCover documents supplied

1,404

2 484

2,343

-5.7

* % change distorted by an exceptional re-supply of 2,322,767 MARC records to a single customer in December 1995. Actual % change in MARC record supply would otherwise be -14%.

 

TABLE 9: NETWORK SERVICES FINANCIAL DATA ($’000)

 

1994–95

1995–96

1996–97

% change 1995–96 to 1996–97

Invoices *

 

 

 

 

Online services

7,051.6

7,219.4

7,479.2

3.60

Products

1,397.6

1,424.2

1,406.4

-1.25

Other charges

1,528.4

1,474.8

1,403.0

-4.87

less Credits and miscellaneous

2,205.7

2,093.3

2,122.5

1.39

TOTAL

7,771.9

8,025.1

8,166.1

1.75

Revenue

 

 

 

 

Cash receipts

6,926.1

7,640.8

7,621.3

-0.25

Assessed revenue **

645.1

505.5

529.8

4.81

TOTAL

7,571.2

8,146.3

8,151.1

0.06

Operational expenditure

 

 

 

 

Computer charges

2,052.2

1,804.2

1,784.1

-1.11

Salary and administrative costs

1,753.6

1,883.9

2,033.2

7.92

Other operational costs

1,783.4

1,952.2

1,798.5

-7.87

TOTAL

5,589.2

5,640.3

5,615.8

-0.43

* Includes use by the National Library of Australia.

** Assessment of use by the National Library of Australia.

 

TABLE 10: LENDING ACTIVITY

 

1994–95

1995–96

1996–97

% change 1995–96 to 1996–97

Activity

 

 

 

 

Loans supplied (printed material)

20 091

19 760

19 241

-2.7

Photocopies (no. of items)

73 115

71 107

59 504

-16.3

Films and videos

13 013

11 900

11 489

-3.4

 

TABLE 11: EXPENDITURE ON LIBRARY MATERIALS BY TYPE OF MATERIAL ($’000)

Year

Books*

Electronic material

Films

Pictorial

Maps

Oral history

Music

Manuscripts

Copying of Australian historical records

Total
library
material

Total library
material as % of
gross expenditure

1994–95

4,246

101

199

309

48

229

27

419

40

5,618

13.1

1995–96

3,589

113

212

279

28

247

14

329

23

4,834

9.6

1996–97

3,411

96

97

171

60

161

11

176

29

4,216

11.8

* This general category covers the purchase of monographs, serials and microforms.

 

TABLE 12: EXPENDITURE ON PRINTED AND ELECTRONIC MATERIALS

 

1994–95

1995–96

1996–97

Australian print monographs

327,661

322,431

331,548

Australian print serials

191,661

279,421

151,605

Australian electronic (serials and monographs)

41,267

40,187

48,958

Total Australian*

560,589

642,039

532,111

Overseas print monographs#

907,624

592,924

674,738

Overseas print serials#

2,612,549

2,182,806

1,955,702

Overseas electronic (serials and monographs)

59,765

40,162

47,435

Total overseas

3,579,938

2,815,892

2,677,875

Total Expenditure+

4,140,527

3,457,931

3,209,986

 

 

 

 

Total print monographs

1,203,996

906,029

970,828

Total print serials

2,748,585

2,445,646

2,044,271

Total electronic

101,032

80,349

82,185

* Excludes value of items received as legal deposits, gifts or donations.

# Revised totals for monographs and serials include expenditure on previously excluded Indonesian and Thai materials.

+ Excludes items purchased for use in gift and exchange programs and working copies.

 

TABLE 13: MONOGRAPH ACQUISITIONS BY METHOD OF PROCUREMENT (VOLS)

 

1994–95

1995–96

1996–97

Australian

 

 

 

Purchase

7,284

6,818

7,813

Gift and exchange

2,667

3,202

4,842

Legal deposit (including government publications)

16,465

16,617

19,772

Total

26,416

26,637

32,427

Overseas

 

 

 

Purchase

24,540

16,871

16,640

Gift and exchange

4,265

2,723

3,240

Total

28,805

19,594

19,880

 

TABLE 14: SERIAL ACQUISITIONS BY METHOD OF PROCUREMENT (TITLES)

 

1994–95

1995–96

1996–97

Australian

 

 

 

Purchase

2,334

1,567

1,027

Legal deposit (including government publications)

40,115

33,443

31,849

Total

42,449

35,010

32,876

Overseas

 

 

 

Purchase

27,072

16,380

14,802

Gift and exchange

35,682

19,062

17,862

Total

62,754

35,442

32,664

 

TABLE 15: HOLDINGS BY TYPE OF MATERIAL

 1994-95

1995–96

1996–97

% change
1995–96 to 1996–97

Monographs including microforms (titles)

2,394,626

2,440,857

2,493,164

2.1

Serials, including newspapers (titles)*

 

 

 

 

current

105,230

70,535

65,540

-7.0

non-current

105 447

113 140

122,432

8.2

Total serial titles

210,677

183,675

187,972

2.3

Films and video cassettes (titles)

14,240

14,648

15,135

3.3

Manuscripts (metres)

9,653

9,988

10,245

2.5

Oral history

 

 

 

 

tape recordings

49,257

58,157

58,394

0.4

transcripts (metres)

126

137

138

0.4

Music scores

166,952

167,283

168,283

0.9

Paintings, drawings and prints

41,672

41,975

42,630

1.5

Photographs

541,247

545,446

558,927

2.5

Maps

495,280

519,557

533,964

2.7

Aerial photographs

800,764

804,108

806,499

0.3

Electronic media (titles)#

332

363

477

31.0

* Continued automation of serial records has resulted in a more accurate count of current and non-current titles.

# For example, CD-ROMs and computer disks.

 

TABLE 16: TOTAL COMPUTERISED CATALOGUE RECORDS BY TYPE OF MATERIAL

 

1996–97

Monographs

1,965,336

Serials

180,854

Manuscripts

13,976

Pictorial collection

27,620

Films and video cassettes

15,135

Oral history

7,675

Music

55,004

Maps

41,526

Total

2,307,126

 

TABLE 17: STATE OF BIBLIOGRAPHIC CONTROL OF THE COLLECTIONS

 

No. of items
catalogued in 1995-96

No. of items
catalogued in 1996-97

No. of items awaiting
full cataloguing (est.)

Australian materials

30,124

40,214

84,942

Overseas materials

29,094

28,051

496,196

Manuscripts *

421

487

1,179

Pictorial collection

151

195

-

Films and video cassettes

486

327

-

Oral history

501

407

20,050

Music

3,888

3,237

58,201

Photographs #

296

801

536,498

Maps

3,348

4,064

598,451

Aerial photographs

-

-

242,657

* One catalogue entry may control a collection of a number of items or of a number of boxes covering several shelf metres.

# One catalogue entry may control several thousand photographs.

 

TABLE 18: PRESERVATION OF THE COLLECTIONS

 

Australian materials

 

 

Non-Australian materials

 

 

 

1994–95

1995–96

1996–97

1994–95

1995–96

1996–97

Items receiving conservation treatments

9,527

12,655

5,829

554

254

158

Binding and alternative treatments

23,602

34,536

41,888

21,050

27,964

32,719

Storage materials provided

26,472

20,568

25,222

-

-

-

Microforms produced (frames)

3,381,224

1,571,648

1,090,843

45,484

-

10,596

Pages reproduced on microform

377,591

300,903

379,647

27,966

-

4,296

Audiotapes produced (playing hours) *

1,428

1,315

1,246

-

-

-

* Figures include Australian and non-Australian audiotapes.

These statistics indicate some aspects of the Library’s total preservation program. Preventive preservation is implemented using other mechanisms throughout the Library, for instance by ensuring adequate environmental control.

 

TABLE 19: ITEMS SUPPLIED TO READING ROOMS

 

1994–95

1995–96

1996–97

Monographs and serials

254,978

288,107

243,701

Microform and newspapers

129,700

124,381

103,050

Films

1,483

1,249

1,661

Manuscripts

8,150

8,805

8,449

Oral history

1,680

1,468

901

Rare books

716

873

887

Music scores

33,386

5,585

822

Paintings, drawings, prints, photographs *

140,200

83,439

78,582 #

Maps

26,377

26,381

21,650

Aerial photographs (boxes)

260

366

421

* Estimates only, as readers have open access under supervision to a large number of small items.

# Decrease reflects use of videodisc and Images 1 by users. These sources contain reproductions of original works and prints previously supplied to users for perusal in the Pictorial Reading Room.

 

TABLE 20: USE OF THE COLLECTIONS—INFORMATION REQUESTS *

 

1994–95

1995–96 #

1996–97

Main reading room

65,417

70,100

61,838

Asian

6,290

5,891

5,899

Newspaper–Microform

27,793

25,185

35,203

Films

3,554

4,112

3,937

Manuscripts

2,330

2,381

2,539

Oral history

4,314

4,265

3 761

Rare books

204

343

326

Pictorial

6,845

8,149

7,937

Maps

4,337

4,094

4419

Total

121,084

124,520

125,859

* Includes enquiries by letter, telephone or personal visits.

# Figures reported in 1995–96 were incomplete due to industrial action and have been corrected in this report.

 

TABLE 21: REQUESTS FOR INFORMATION FROM THE NATIONAL LIBRARY INFORMATION SERVER *

 

1995–96

1996–97

Average daily

7,629

15,183

Average monthly

232,047

461,840

Total

2,784,651

5,542,078

* National Library files requested and transmitted via the Internet from the Library’s World Wide Web information server. A ‘file’ can refer to a single image, a page of text, or an entire document.

Figures do not include Library files stored in other institutions’ ‘proxy servers’ for subsequent use after a first request.

 

TABLE 22: VISITORS TO THE LIBRARY

 

1995–96

1996–97

National Library building

 

 

Individuals visiting the building

349,353

348,665

Individuals entering the Exhibition Gallery

65,922

38,658

Groups *

300

296

National Portrait Gallery

 

 

Individuals visiting the National Portrait Gallery

114,228

80,734

Groups

39

42

Floor tours

1

 

Friends events

 

 

Individuals attending events

1,005

1,000

Film screenings

 

 

Individuals attending screenings # NFSA event

3,260

3,230

Other events +

1,756

2,120

* Includes student, senior and special interest groups as well as public tours.

# Regular Library screenings ceased at the end of July. Figure includes National Film and Sound Archive (NFSA) and Australian Film Institute (AFI) screenings to November 1996.

+ Includes attendance at exhibition openings, book launches, special lectures and seminars.

 

TABLE 23: ITEMS LENT FOR EXHIBITION

 

1995–96

1996–97

Manuscripts

8

8

Rare books

-

2

Pictorial items

20

87

Maps

-

6

Other

15

10


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Last updated 11 November 1997
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