Collection Disaster Plan

Part 1 - Disaster Preparedness and Prevention Policy

Section 3: Emergency Supplies and Maintenance

Back to Contents Previous Section Next Section

3.1 Local Emergency Stores - Use and Maintenance

Local Emergency Stores are yellow cabinets and wheelie bins that house equipment and supplies to help staff stabilise minor emergencies. The equipment and supplies can be used by all library staff at any time to respond to emergencies affecting collections and work areas.

Wheelie bins supplement cabinets and are placed in areas which are long distances from cabinets and/or areas prone to water leaks.

The Collections Disaster Coordinator and Preservation Services staff are responsible for ensuring all Local Emergency stores are correctly stocked and maintained at all times. This is done through a schedule of monthly checks.

Preservation Services staff are also responsible for checking that stores cabinets are locked, stocked, and replenished after any emergency. If this is not done, staff may not find what they need in an emergency, and may waste time which could have been spent protecting the collections.

Location

Cabinets are located in the back lift lobbies of LG2, LG1, 1st, 2nd, 3rd, and the 4th floors. The Ground floor store is a specially identified cupboard.

Other cabinets are housed in the loading bay and at both Warehouses.

Wheelie bins are located on the 2nd floor behind the front lifts, 3rd floor work area, LG1 work areas.

Access

The cabinets are secured with breakable ceramic tube locks and are accessible for routine maintenance by a key kept in Preservation Services and Security.

Maintenance Schedule - Collections Disaster Coordinator / Preservation Staff

Monthly check: check cabinets and bins monthly, using the Local Emergency Store Contents Checklist. Where necessary, replenish supplies from Stores, or by arrangement with Security, as soon as possible. Add any Disaster Plan updates. Checklists are maintained on file in Preservation Services.

Post emergency check: check cabinets and bins after any emergency. When a cabinet or bin has been used, replenish stocks, replace equipment and re-secure the cabinet immediately following completion of the emergency response.

Renew torch batteries every 12 months.

CO2 Fire Extinguishers are checked and maintained in accordance with Australian Standards.

3.2 Local Emergency Stores : Cabinet Contents Checklist

Date: Checked by: Store:
Condition of lock: Organisation of store:

 

Q'ty Material Use Q'ty on Hand Cond
2 Bins – plastic Catching water    
1 Broom Cleaning up, moving water    
2 Buckets - 10 litre Catching water, cleaning up    
1 Dust pan & brush Cleaning up    
1 Emergency Action Information Reference    
1 Extension lead Flexible power source    
1 Fire blanket Fire fighting    
1 Fire extinguisher - CO2 (side) Fighting small fire    
1 pack Garbage bags - 20 pack Carrying material    
3 pairs Gloves rubber Health and safety    
2 Marker pens Marking transport boxes    
4 rolls Packing tape Adhering sheeting    
6 Pencils Recording material movements    
40 Plastic bags Transporting wet material    
1 roll Plastic sheeting clear Covering material    
1 Power board Flexible power source    
1 pair Scissors Cut plastic, tape    
1 Squeeze mop Cleaning up    
1 Torch & batteries During blackouts    
1 Tube - long plastic (top or side) Directing minor water leaks    
1 Utility knife & blades Cutting plastic, tape    
6 Wettex wipers Cleaning up    
1 Writing pad & clipboard Recording material movements    

Comments:

Missing / broken / non-working items replaced:

3.3 Local Emergency Stores : Wheelie Bin Contents Checklist

Date: Checked by: Store:
Condition of lock: Organisation of store:

Q'ty Material Use Q'ty on Hand Cond
1 Bins - plastic Catching water    
2 Buckets - 10 litre Catching water, cleaning up    
3 pairs Gloves - rubber Health and safety    
1 roll Packing tape Adhering sheeting    
1 roll Plastic sheeting - clear Covering material    
1 pair Scissors Cut plastic, tape    
6 Wettex wipers Cleaning up    
1 Emergency Action Instructions Reference    

Comments:

Missing / broken / non-working items replaced:

3.4 Central Emergency Store - Use and Maintenance

The Central Emergency Store is a room off the service yard that contains the Library's equipment and supplies reserved for response to all emergencies where protection, stabilisation, clean up and recovery are required. Its purpose is to hold a reserve stock of equipment and materials to support the Local Emergency Stores (LES), and as a source of supply in circumstances where the LES are unavailable and/or insufficient.

Preservation Services staff are responsible for ensuring the Central Emergency Store is correctly stocked and maintained at all times.

Preservation Services staff are also responsible for checking that the Store is locked, stocked, and replenished after any emergency in which it has been used.

Location

The Central Emergency Store is located in the service yard. Keys are held by Security and Preservation Services.

Access

The Store is kept locked: keys are kept by Preservation Services and Security.

Maintenance Schedule

Six-monthly check: check store every 6 months, using the Central Emergency Store Contents Checklist. Where necessary, replenish supplies from Stores, or by arrangement with Security, as soon as possible. Add any Disaster Plan updates. Checklists are maintained on file in Preservation Services.

Post emergency check: check Store after any emergency in which it has been used. If necessary replenish stocks, check and replace equipment and re-secure the Store immediately following completion of the emergency response.

Renew batteries for torches and any other battery-operated equipment every 12 months.

Funding

Supplies, equipment and equipment repairs are funded from various equipment maintenance votes controlled by Building and Security Services Branch and Security.

3.5 Central Emergency Store Contents Checklist

Date: Checked by:
Organisation of store:

Q'ty Material (per bin) Use Q'ty on Hand Cond


2400
1000
800
800
Bags - Plastic (polyethylene)
405x600
300x500
250x400
520x900
Transporting wet material    
  Batteries size D
Batteries size C
Spare for torches
Spare for thermohygrographs
   
10 Bins plastic Catching water    

14
11
Blotting Paper 135gsm
445x570x250 pk
445x390x250 pk
Drying material    

2
2
2
3
3
1
Boots, rubber
Size 5 pr
Size 6 pr
Size 7 pr
Size 8 pr
Size 9 pr
Size 10 pr
Health and safety    
1900 Boxes - cardboard 750x200 Transporting material    
1 Broom Cleaning up/moving water    
3 Broom straw Cleaning up/ moving water    
1 Buckets 10 litre Catching water/cleaning up    
1 box Chalk white Labelling boxes    
5 Clip boards Record keeping    
375 Cloth, dusting chux 60x34 Cleaning up    
17 Coats laboratory (Tyvek) Health and safety    
  Container - plastic 20 litre Catching/moving water    
9 Container - plastic 50 litre Catching/moving water    
40 Crates - collapsible plastic Transporting material    
5 Dehumidifier Reducing moisture in air    
2 Electric fan - small
- large
Air circulation, drying    
2 Extension lead 25m Flexible power source    
12600 Freezer bags 660x405 Packaging wet material    
18 Garbage bags 6 pack Packaging    
3
3
1
4
Gloves - rubber - size 6
- size 7
- size 8
- med
Health and safety    
7 Hammer claw General use    
10 Hard hat Health and safety    
1 Hose and fittings 50m Cleaning up    
3 Hose - high pressure air 30m Cleaning up    
  Hose - vacuum extension Use near magnetic media    
  Humidifier (see vaporiser) Increasing air moisture    
3 Knife - utility and blades Cutting plastic, tape    
10 Labels adhesive 250 roll
Labels tie on
Identifying boxes and bags    
10 Marker pens black Marking boxes and bags    
10 2 Mask - dust (Gerson) 20 pack
Mask respirator
Mask - respirator, cartridges
Health and Safety    
12 Mats - S-entry - bases
- inserts
Health and Safety    
9 Mop - squeeze - 30 cm
- 22 cm
     

9
11
Newsprint - cut sheets
250x330 packs of 500
600x840 packs of 500
Drying books    

2
8
Overalls - disposable (Tyvek)
- Large
-Medium
Health and Safety    
20 Packing tape roll Adhering plastic sheeting    
62 Pens ballpoint Recording material movement    
40 Pencils HB Recording material movement    
  Phone cordless General emergency use    
  Plan - Collection Disaster
Plan - Counter emergency
     
5 Plastic sheeting clear 100m roll Covering material    
3 Power boards Flexible power source    
15 Scissors Cutting plastic, tape    
  Sign: Do not enter
Sign: Danger
Sign: Harzard warning
Health and Safety    
6 Sponge wettex Cleaning up    
2 Squeegee 400mm
Squeegee 600mm
Moving water    

1

Step ladder 1.0m
Step ladder 1.8m

General use    
6 Thermohygrographs Monitoring environment    
2 Torches fluoro During blackouts    
1 Towelling paper roll Drying books    
3 Trolleys Transporting material    
9 Tube - fluorescent for torches Spare tubes    
2 Vacuum cleaners Electrolux Cleaning up    
1 Vacuum cleaner - wet/dry Cleaning up/water removal    
2 Vaporisers (domestic) Increasing moisture in air    
2
9
Water alert indicators
Water hazard indicators
Water detection    
1
30
Whiteboard
Whiteboard markers (black)
General use    
6 Writing pads A4 Recording material movements    
2 Reel fishing line Drying pamphlets, film    
10 Pairs cotton gloves Health and Safety    

Comments:

Missing / broken / non-working items replaced:

Back to Contents Previous Section Next Section

Back to the top