Section 3: Emergency Supplies and Maintenance |
Local Emergency Stores are yellow cabinets and wheelie bins that house equipment and supplies to help staff stabilise minor emergencies. The equipment and supplies can be used by all library staff at any time to respond to emergencies affecting collections and work areas.
Wheelie bins supplement cabinets and are placed in areas which are long distances from cabinets and/or areas prone to water leaks.
The Collections Disaster Coordinator and Preservation Services staff are responsible for ensuring all Local Emergency stores are correctly stocked and maintained at all times. This is done through a schedule of monthly checks.
Preservation Services staff are also responsible for checking that stores cabinets are locked, stocked, and replenished after any emergency. If this is not done, staff may not find what they need in an emergency, and may waste time which could have been spent protecting the collections.
Location
Cabinets are located in the back lift lobbies of LG2, LG1, 1st, 2nd, 3rd, and the 4th floors. The Ground floor store is a specially identified cupboard.
Other cabinets are housed in the loading bay and at both Warehouses.
Wheelie bins are located on the 2nd floor behind the front lifts, 3rd floor work area, LG1 work areas.
Access
The cabinets are secured with breakable ceramic tube locks and are accessible for routine maintenance by a key kept in Preservation Services and Security.
Maintenance Schedule - Collections Disaster Coordinator / Preservation Staff
Monthly check: check cabinets and bins monthly, using the Local Emergency Store Contents Checklist. Where necessary, replenish supplies from Stores, or by arrangement with Security, as soon as possible. Add any Disaster Plan updates. Checklists are maintained on file in Preservation Services.
Post emergency check: check cabinets and bins after any emergency. When a cabinet or bin has been used, replenish stocks, replace equipment and re-secure the cabinet immediately following completion of the emergency response.
Renew torch batteries every 12 months.
CO2 Fire Extinguishers are checked and maintained in accordance with Australian Standards.
| Date: | Checked by: | Store: |
| Condition of lock: | Organisation of store: |
| Q'ty | Material | Use | Q'ty on Hand | Cond |
|---|---|---|---|---|
| 2 | Bins plastic | Catching water | ||
| 1 | Broom | Cleaning up, moving water | ||
| 2 | Buckets - 10 litre | Catching water, cleaning up | ||
| 1 | Dust pan & brush | Cleaning up | ||
| 1 | Emergency Action Information | Reference | ||
| 1 | Extension lead | Flexible power source | ||
| 1 | Fire blanket | Fire fighting | ||
| 1 | Fire extinguisher - CO2 (side) | Fighting small fire | ||
| 1 pack | Garbage bags - 20 pack | Carrying material | ||
| 3 pairs | Gloves rubber | Health and safety | ||
| 2 | Marker pens | Marking transport boxes | ||
| 4 rolls | Packing tape | Adhering sheeting | ||
| 6 | Pencils | Recording material movements | ||
| 40 | Plastic bags | Transporting wet material | ||
| 1 roll | Plastic sheeting clear | Covering material | ||
| 1 | Power board | Flexible power source | ||
| 1 pair | Scissors | Cut plastic, tape | ||
| 1 | Squeeze mop | Cleaning up | ||
| 1 | Torch & batteries | During blackouts | ||
| 1 | Tube - long plastic (top or side) | Directing minor water leaks | ||
| 1 | Utility knife & blades | Cutting plastic, tape | ||
| 6 | Wettex wipers | Cleaning up | ||
| 1 | Writing pad & clipboard | Recording material movements |
| Comments: |
| Missing / broken / non-working items replaced: |
| Date: | Checked by: | Store: |
| Condition of lock: | Organisation of store: |
| Q'ty | Material | Use | Q'ty on Hand | Cond |
|---|---|---|---|---|
| 1 | Bins - plastic | Catching water | ||
| 2 | Buckets - 10 litre | Catching water, cleaning up | ||
| 3 pairs | Gloves - rubber | Health and safety | ||
| 1 roll | Packing tape | Adhering sheeting | ||
| 1 roll | Plastic sheeting - clear | Covering material | ||
| 1 pair | Scissors | Cut plastic, tape | ||
| 6 | Wettex wipers | Cleaning up | ||
| 1 | Emergency Action Instructions | Reference |
| Comments: |
| Missing / broken / non-working items replaced: |
The Central Emergency Store is a room off the service yard that contains the Library's equipment and supplies reserved for response to all emergencies where protection, stabilisation, clean up and recovery are required. Its purpose is to hold a reserve stock of equipment and materials to support the Local Emergency Stores (LES), and as a source of supply in circumstances where the LES are unavailable and/or insufficient.
Preservation Services staff are responsible for ensuring the Central Emergency Store is correctly stocked and maintained at all times.
Preservation Services staff are also responsible for checking that the Store is locked, stocked, and replenished after any emergency in which it has been used.
Location
The Central Emergency Store is located in the service yard. Keys are held by Security and Preservation Services.
Access
The Store is kept locked: keys are kept by Preservation Services and Security.
Maintenance Schedule
Six-monthly check: check store every 6 months, using the Central Emergency Store Contents Checklist. Where necessary, replenish supplies from Stores, or by arrangement with Security, as soon as possible. Add any Disaster Plan updates. Checklists are maintained on file in Preservation Services.
Post emergency check: check Store after any emergency in which it has been used. If necessary replenish stocks, check and replace equipment and re-secure the Store immediately following completion of the emergency response.
Renew batteries for torches and any other battery-operated equipment every 12 months.
Funding
Supplies, equipment and equipment repairs are funded from various equipment maintenance votes controlled by Building and Security Services Branch and Security.
| Date: | Checked by: |
| Organisation of store: |
| Q'ty | Material (per bin) | Use | Q'ty on Hand | Cond |
|---|---|---|---|---|
| 2400 1000 800 800 |
Bags - Plastic (polyethylene) 405x600 300x500 250x400 520x900 |
Transporting wet material | ||
| Batteries size D Batteries size C |
Spare for torches Spare for thermohygrographs |
|||
| 10 | Bins plastic | Catching water | ||
| 14 11 |
Blotting Paper 135gsm 445x570x250 pk 445x390x250 pk |
Drying material | ||
| 2 2 2 3 3 1 |
Boots, rubber Size 5 pr Size 6 pr Size 7 pr Size 8 pr Size 9 pr Size 10 pr |
Health and safety | ||
| 1900 | Boxes - cardboard 750x200 | Transporting material | ||
| 1 | Broom | Cleaning up/moving water | ||
| 3 | Broom straw | Cleaning up/ moving water | ||
| 1 | Buckets 10 litre | Catching water/cleaning up | ||
| 1 box | Chalk white | Labelling boxes | ||
| 5 | Clip boards | Record keeping | ||
| 375 | Cloth, dusting chux 60x34 | Cleaning up | ||
| 17 | Coats laboratory (Tyvek) | Health and safety | ||
| Container - plastic 20 litre | Catching/moving water | |||
| 9 | Container - plastic 50 litre | Catching/moving water | ||
| 40 | Crates - collapsible plastic | Transporting material | ||
| 5 | Dehumidifier | Reducing moisture in air | ||
| 2 | Electric fan - small - large |
Air circulation, drying | ||
| 2 | Extension lead 25m | Flexible power source | ||
| 12600 | Freezer bags 660x405 | Packaging wet material | ||
| 18 | Garbage bags 6 pack | Packaging | ||
| 3 3 1 4 |
Gloves - rubber - size 6 - size 7 - size 8 - med |
Health and safety | ||
| 7 | Hammer claw | General use | ||
| 10 | Hard hat | Health and safety | ||
| 1 | Hose and fittings 50m | Cleaning up | ||
| 3 | Hose - high pressure air 30m | Cleaning up | ||
| Hose - vacuum extension | Use near magnetic media | |||
| Humidifier (see vaporiser) | Increasing air moisture | |||
| 3 | Knife - utility and blades | Cutting plastic, tape | ||
| 10 | Labels adhesive 250 roll Labels tie on |
Identifying boxes and bags | ||
| 10 | Marker pens black | Marking boxes and bags | ||
| 10 2 | Mask - dust (Gerson) 20 pack Mask respirator Mask - respirator, cartridges |
Health and Safety | ||
| 12 | Mats - S-entry - bases - inserts |
Health and Safety | ||
| 9 | Mop - squeeze - 30 cm - 22 cm |
|||
| 9 11 |
Newsprint - cut sheets 250x330 packs of 500 600x840 packs of 500 |
Drying books | ||
| 2 8 |
Overalls - disposable (Tyvek) - Large -Medium |
Health and Safety | ||
| 20 | Packing tape roll | Adhering plastic sheeting | ||
| 62 | Pens ballpoint | Recording material movement | ||
| 40 | Pencils HB | Recording material movement | ||
| Phone cordless | General emergency use | |||
| Plan - Collection Disaster Plan - Counter emergency |
||||
| 5 | Plastic sheeting clear 100m roll | Covering material | ||
| 3 | Power boards | Flexible power source | ||
| 15 | Scissors | Cutting plastic, tape | ||
| Sign: Do not enter Sign: Danger Sign: Harzard warning |
Health and Safety | |||
| 6 | Sponge wettex | Cleaning up | ||
| 2 | Squeegee 400mm Squeegee 600mm |
Moving water | ||
| 1 |
Step ladder 1.0m |
General use | ||
| 6 | Thermohygrographs | Monitoring environment | ||
| 2 | Torches fluoro | During blackouts | ||
| 1 | Towelling paper roll | Drying books | ||
| 3 | Trolleys | Transporting material | ||
| 9 | Tube - fluorescent for torches | Spare tubes | ||
| 2 | Vacuum cleaners Electrolux | Cleaning up | ||
| 1 | Vacuum cleaner - wet/dry | Cleaning up/water removal | ||
| 2 | Vaporisers (domestic) | Increasing moisture in air | ||
| 2 9 |
Water alert indicators Water hazard indicators |
Water detection | ||
| 1 30 |
Whiteboard Whiteboard markers (black) |
General use | ||
| 6 | Writing pads A4 | Recording material movements | ||
| 2 | Reel fishing line | Drying pamphlets, film | ||
| 10 | Pairs cotton gloves | Health and Safety |
| Comments: |
| Missing / broken / non-working items replaced: |
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