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Senate Order for entity contracts listing relating to the period 1 January 2018 - 31 December 2018
Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:
- have not been fully performed as at 31 December 2018, or
- have been entered into during the 12 months prior to 31 December 2018.
Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.
The reasons for including such confidentiality clauses include:
a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and
b. protection of other Commonwealth material and personal information.
The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.
Estimated cost of complying with this Order: $3776
Basis of method used to estimate the cost: Hours incurred by staff collating and reviewing data based on per hour rates.
Contractor |
Subject matter |
Amount of consideration |
Start date |
Anticipated end date |
Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N) |
Reason |
Whether contract contains other requirements of confidentiality (Y/N) |
Reason |
Purchases by the Library |
||||||||
Acendre |
E-recruitment system |
254,031 |
13/02/09 |
12/02/19 |
N |
N |
||
AcronymIT Pty Ltd |
Adobe Enterprise Term License |
127,353 |
26/09/16 |
25/09/19 |
N |
N |
||
ACTEWAGL Retail |
Electricity Supply |
2,800,000 |
1/07/16 |
30/6/20 |
N |
N |
||
AGB Events Pty Ltd |
Event design and development |
440,000 |
31/07/18 |
31/12/20 |
N |
N |
||
APEX Covantage LLC |
Scanning Services |
484,189 |
21/09/18 |
7/12/18 |
N |
N |
||
Australian Valuation Solutions Pty Ltd |
Valuations of the National Collections |
275,467 |
1/11/14 |
31/8/19 |
N |
Y |
Intellectual Property Commercial |
|
Aurion Corporation Pty Ltd |
Purchase of, and ongoing maintenance of a HR and Payroll System including additional modules |
407,772 |
28/09/09 |
27/09/19 |
Y |
Commercial |
Y |
Commercial and privacy |
Boss Constructions (ACT) Pty Ltd |
Refurbishment for compactus installation |
239,193 |
1/5/18 |
30/6/19 |
N |
N |
||
Clarius Group Ltd |
Recruitment Services |
81,383 |
16/10/18 |
31/03/19 |
N |
N |
||
Comcare |
Insurance services |
327,412 |
1/07/18 |
30/06/19 |
N |
N |
||
Complete Office Supplies |
Stationery and Office Supplies |
180,000 |
8/09/17 |
7/09/20 |
N |
N |
||
Content Conversion Specialists |
Digital Library Infrastructure Replacement |
1,504,000 |
12/09/12 |
11/09/22 |
N |
Y |
||
Converga Pty Ltd |
Mailroom services |
532,000 |
1/08/18 |
30/09/19 |
N |
N |
Commercial and Privacy |
|
DCIT |
Scanning Services |
484,880 |
1/07/18 |
30/06/20 |
N |
N |
||
Department of Finance |
Insurance services |
378,563 |
1/7/18 |
30/06/19 |
N |
N |
||
Digital Divide Data Ventures LLC |
OCR Services |
215,000 |
2/08/18 |
30/06/19 |
N |
N |
||
Engineered Solutions for Building Sustainability Pty Ltd |
Consultancy Services for HVAC review |
238,150 |
26/2/18 |
30/06/21 |
Y |
Commercial |
Y |
Commercial |
Ex Libris |
ILMS System |
4,774,610 |
5/10/02 |
30/06/19 |
N |
Y |
Commercial |
|
Finite Group APAC Pty Ltd |
Provision of temporary contract staff for IT software development |
305,491 |
07/05/18 |
30/06/19 |
N |
N |
||
Finite Group APAC Pty Ltd |
Recruitment Services |
276,848 |
01/07/18 |
30/06/19 |
N |
N |
||
Finite Group APAC Pty Ltd |
Recruitment Services |
183,700 |
22/10/18 |
30/06/19 |
N |
N |
||
Finite Group APAC Pty Ltd |
Recruitment Services |
177,525 |
19/11/18 |
30/06/19 |
N |
N |
||
Folk |
Design consultancy |
160,072 |
6/07/18 |
28/2/19 |
N |
N |
||
Fredon Air Pty Ltd |
HVAC, Electrical and Motorised mobile shelving maintenance |
988,416 |
1/09/16 |
31/08/19 |
N |
N |
||
Fuji Xerox Australia |
Major Office Machines |
507,810 |
15/11/13 |
23/12/18 |
N |
N |
||
GHD Pty Ltd |
Marble façade and roof refurbishment |
633,564 |
7/07/15 |
1/06/19 |
N |
N |
||
Hays Specialist Recruitment (Australia) Pty Ltd |
Recruitment Services |
171,797 |
03/07/18 |
30/06/20 |
N |
N |
||
Hays Specialist Recruitment (Australia) Pty Ltd |
Recruitment Services |
150,000 |
24/09/18 |
23/09/19 |
N |
N |
||
Hays Specialist Recruitment (Australia) Pty Ltd | Recruitment Services | 171,797 | 01/01/18 | 31/12/18 | N | N | ||
Hays Specialist Recruitment (Australia) Pty Ltd | Recruitment Services | 253,274 | 01/07/18 | 30/06/19 | N | N | ||
Hays Specialist Recruitment (Australia) Pty Ltd | Recruitment Services | 250,085 | 01/07/18 | 30/06/19 | N | N | ||
Hays Specialist Recruitment (Australia) Pty Ltd | Recruitment Services | 255,112 | 23/07/18 | 30/06/19 | N | N | ||
Hays Specialist Recruitment (Australia) Pty Ltd | Recruitment Services | 149,254 | 22/11/18 | 30/06/19 | N | N | ||
HiTech Group Australia Limited | Recruitment Services | 243,892 | 01/07/18 | 30/06/19 | N | N | ||
Infront Systems | Provision of Dell EMC Isilon Nodes | 228,635 | 30/08/18 | 30/08/18 | N | N | ||
ISS Facility Services Australia Limited | Cleaning, Labouring, Recycling, Waste Management & associated services | 3,661,210 | 14/4/14 | 28/02/20 | N | N | ||
Karlka Recruitment | Temporary contractors services for the Digitisation Program | 494,124 | 9/04/18 | 30/06/19 | N | N | ||
Manteena Pty Ltd | Marble Façade cornice cladding replacement | 2,312,140 | 18/11/16 | 1/04/19 | N | N | ||
NewSouth Books Distribution and Representation | Trade publication distribution services | 300,000 | 16/05/16 | 15/05/19 | N | N | ||
Noble Ambition Pty Ltd | Strategic Fundraising Review Services | 90,750 | 29/5/18 | 30/06/19 | N | Y | Commercial | |
Northrop Consulting Engineers Pty Ltd | Design and Superintendent Services for HVAC System Upgrade | 602,800 | 23/11/18 | 30/06/23 | N | N | ||
OCLC Ltd | Libraries Australia Document Delivery – hosted service | $445,166 | 10/5/15 | 30/06/19 | N | Y | Personal information | |
OCLC Ltd | Libraries Australia - Cataloguing software | 3,396,099 | 15/09/04 | 20/12/19 | N | Y | ||
OCLC Ltd | Libraries Australia -Database Access | 2,749,546 | 1/07/07 | 30/06/19 | N | Y | ||
OCLC Ltd (original contract was Fretwell Downing) | Software maintenance for Libraries Australia Document Delivery | 1,582,187 | 27/01/05 | 31/10/19 | N | N | ||
Origin Energy LPG Limited | Gas supply | 240,000 | 1/04/17 | 31/03/20 | N | N | ||
Poppy and Maude Pty Ltd | Catering Services | 1,272,000 | 8/12/14 | 7/12/20 | N | N | ||
Preservica | Digital Library Infrastructure | 1,726,394 | 28/9/12 | 27/09/22 | Y | Commercial | Y | Commercial |
Project Computing Pty Ltd | Software Development Services | 300,000 | 4/10/17 | 3/04/19 | N | N | ||
Randstad | Temporary contractors services for the Digitisation Program | 564,270 | 1/07/18 | 30/06/19 | N | N | ||
Scan Conversion Services | OCR & Scanning services | 169,212 | 23/07/18 | 28/06/19 | N | N | ||
Sydney Night Patrol & Inquiry Co Pty Ltd (SNP) | Provision of Protective Security, Guarding & related services | 5,104,572 | 1/03/14 | 30/06/20 | N | N | ||
Technology One Ltd | Support for FinanceOne System | 147,153 | 20/8/18 | 19/08/19 | N | N | ||
Thylacine Design and Project Management Pty Ltd | Design and construction services for the Cook exhibition project | 621,000 | 4/12/17 | 1/03/19 | N | N | ||
TRANSACT | Telecommunication & PABX Services | 2,616,991 | 8/4/11 | 31/12/18 | Y | Intellectual Property | Y |
Intellectual Property Privacy Commercial Security |
Purchases from the Library | ||||||||
LINC Tasmania | National edeposit (NED) software build and service implementation | 132,257 | 1/11/17 | 1/03/22 | N | N | ||
Monash University Library | Libraries Australia Subscription | 146,107 | 1/07/18 | 30/06/19 | N | N | ||
NSW Public Libraries Association | Libraries Australia Subscription | 317,681 | 1/07/18 | 30/06/19 | N | N | ||
Public Libraries Victoria Network Inc | Libraries Australia Subscription | 242,376 | 1/07/18 | 30/06/19 | N | N | ||
State Library of New South Wales | Libraries Australia Subscription | 119,130 | 1/07/18 | 30/06/19 | N | N | ||
State Library of New South Wales | National edeposit (NED) software build and service implementation | 396,770 | 1/11/17 | 1/03/22 | N | N | ||
State Library of Queensland | National edeposit (NED) software build and service implementation | 396,770 | 1/11/17 | 10/3/22 | N | N | ||
State Library of South Australia | National edeposit (NED) software build and service implementation | 264,513 | 1/11/17 | 1/03/22 | N | N | ||
State Library of Victoria | National edeposit (NED) software build and service implementation | 396,770 | 1/11/17 | 1/03/22 | N | N | ||
State Library of Western Australia | National edeposit (NED) software build and service implementation | 264,513 | 1/11/17 | 1/03/22 | N | N | ||
University of Melbourne | Libraries Australia Subscription | 116,886 | 1/07/18 | 30/06/19 | N | N | ||
University of New South Wales | Libraries Australia Subscription | 116,886 | 1/07/18 | 30/06/19 | N | N | ||
University of Queensland Library | Libraries Australia Subscription | 116,886 | 1/07/18 | 30/06/19 | N | N | ||
University of Sydney | Libraries Australia Subscription | 116,886 | 1/07/18 | 30/06/19 | N | N | ||
Grants and Donations to the Library | ||||||||
Anonymous Donor | To support Fellowships and the Treasures Gallery Access Program | 300,000 | 21/06/18 | 20/06/21 | N | N | ||
Australia Council for the Arts | To support the Treasures Gallery Access Program | 660,000 | 15/6/16 | 20/06/21 | N | N | ||
Department of Communications and the Arts | To support the Community Heritage Grants Program | 1,960,000 | 16/03/17 | 30/06/20 | N | N | ||
Minerals Council of Australia | Funding to support NLA Fellowship | 100,000 | 28/03/17 | 31/12/19 | N | N | ||
Mr Kerry Stokes AC | To support the Treasures Gallery Access Program | 150,000 | 29/09/16 | 30/06/19 | N | N | ||
The Myer Foundation | To support the Kenneth Myer Lecture | 100,000 | 8/09/14 | 7/09/19 | N | N |