Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:

  1. have not been fully performed as at 30 June 2018, or
  2. have been entered into during the 12 months prior to 30 June 2018.

Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.

The reasons for including such confidentiality clauses include: 
a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and 
b. protection of other Commonwealth material and personal information.

The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.

Estimated cost of complying with this Order:  $2108 
Basis of method used to estimate the cost:    Hours incurred by staff collating and reviewing data based on per hour rates.

Contractor

Subject matter

Amount of consideration

Start date

Anticipated end date

Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N)

Reason

Whether contract contains other requirements of confidentiality (Y/N)

Reason

Purchases by the Library 

AcronymIT Pty Ltd

Adobe Enterprise Term License

127,353

26/9/16

25/09/19

N

 

N

 

ACTEWAGL Retail

Electricity Supply

2,800,000

1/7/16

30/6/20

N

 

N

 

APC Storage Solutions

Installation of Motorised Mobile Shelving Units

703,673

2/3/18

31/12/18

N

 

N

 

APEX Covantage LLC

Scanning Services

197,721

23/8/17

31/1/18

N

 

N

 

Australian Valuation Solutions Pty Ltd

Valuations of the National Collections

275,467

1/11/14

31/8/19

N

 

Y

Intellectual Property

Commercial

Boss Constructions (ACT) Pty Ltd

Refurbishment for compactus installation

239,193

1/5/18

30/6/19

N

 

N

 

Clarius Group Ltd

Recruitment Services

192,000

16/10/17

15/10/18

N

 

N

 

Comcare

Insurance services

356,182

1/7/17

30/6/18

N

 

N

 

Complete Office Supplies

Stationery and Office Supplies

180,000

8/9/17

7/9/20

N

 

N

 

Content Conversion Specialists

Digital Library Infrastructure Replacement

1,504,000

12/9/12

11/09/22

N

 

N

 

Converga Pty Ltd

 

Mailroom services

 

2,500,000

1/8/13

31/7/18

N

 

Y

Commercial and Privacy 

Crystal Mastering

 

Audio Materials

358,675

9/10/13

9/10/18

N

 

N

 

Department of Finance

Insurance services

381,895

1/7/17

30/6/18

N

 

N

 

Digital Divide Data Ventures LLC

OCR Services

226,080

28/8/17

30/8/18

N

 

N

 

Engineered Solutions for Building Sustainability Pty Ltd

Consultancy Services for HVAC review

210,485

26/2/18

30/6/21

Y

Commercial

Y

Commercial

Ex Libris

ILMS System

4,774,610

5/10/02

30/6/19

N

 

Y

Commercial

Finite Group APAC Pty Ltd

Provision of temporary contract staff for IT software development

177,513

07/05/18

29/12/18

N

 

N

 

Fredon Air Pty Ltd

HVAC, Electrical and Motorised mobile shelving maintenance 

988,416

1/9/16

31/8/19

N

 

N

 

Fuji Xerox Australia

Major Office Machines

105,075

15/11/13

14/11/18

N

 

N

 

GHD Pty Ltd

 

Marble façade and roof refurbishment

633,564

7/7/15

30/11/18

N

 

N

 

Infront Systems

Provision of Dell EMC Isilon Nodes

352,040

03/05/18

03/05/18

N

 

N

 

ISS Facility Services Australia Limited

Cleaning, Labouring, Recycling, Waste Management & associated services

3,661,210

14/4/14

28/2/20

N

 

N

 

Konica Minolta

Enhanced Monitor Paid Print Services

48,223.85

29/01/18

28/01/23

N

 

N

 

Legal Transcripts Pty Ltd

 

Transcription services

1,372,245

14/8/13

30/9/18

N

 

Y

Commercial

Manteena Pty Ltd

Marble Façade cornice cladding replacement

2,306,640

18/11/16

5/12/18

N

 

N

 

NewSouth Books Distribution and Representation

Trade publication distribution services

300,000

16/5/16

15/5/19

N

 

N

 

Noble Ambition Pty Ltd

Strategic Fundraising Review Services

90,750

29/5/18

30/06/19

N

 

Y

Commercial

OCLC Ltd

Libraries Australia Document Delivery – hosted service

$445,166

1/5/15

30/4/19

N

 

Y

Personal information

OCLC Ltd (original contract was Fretwell Downing)

Software maintenance for Libraries Australia Document Delivery

1,476,289

27/1/05

31/10/18

N

 

N

 

Origin Energy LPG Limited

Gas supply

240,000

1/4/17

31/3/20

N

 

N

 

Oxide Interactive

Website Services

164,747

12/4/18

29/6/18

N

 

Y

Commercial

Poppy and Maude Pty Ltd

Catering Services

1,272,000

8/12/14

7/12/20

N

 

N

 

Preservica

Digital Library Infrastructure

1,726,394

28/9/12

27/9/22

Y

Commercial

Y

Commercial

Project Computing Pty Ltd

Software Development Services

195,000

4/10/17

3/10/18

N

 

N

 

Randstad

Temporary contractors services for the Digitisation Program

714,500

1/7/17

30/6/18

N

 

N

 

Schindler Lifts Australia Pty Ltd  

(09/079)

Comprehensive lift maintenance

375,365

21/8/09

30/12/18

N

 

N

 

Sydney Night Patrol & Inquiry Co Pty Ltd (SNP)

Provision of Protective Security, Guarding & related services

5,104,572

01/3/14

30/6/20

N

 

N

 

Synergy Australia Pty Ltd

Internal audit services

300,000

28/11/14

27/11/18

 

Y

Costing/profit information

Y

Commercial

Technology One Ltd

Support for FinanceOne System

143,424

20/8/17

19/8/18

N

 

N

 

The Information Management Group

Digitisation Services

138,340

30/10/17

30/4/18

N

 

N

 

Thylacine Design and Project Management Pty Ltd

Design and construction services for the Cook exhibition project

621,000

4/12/17

1/3/19

N

 

N

 

TRANSACT

Telecommunication & PABX Services

2,673,000

8/4/11

8/4/19

Y

Intellectual Property

Y

Intellectual Property

Privacy

Commercial

Security

Wormald

Fire Alarm Monitoring Services & Equipment

495,000

 1/7/05

30/6/19

 N

 

 N

 

Purchases from the Library

Monash University Library

Libraries Australia Subscription

146,107

1/07/17

30/6/18

N

 

N

 

NSW Public Libraries Association   

Libraries Australia Subscription

317,681

1/07/17

30/6/18

N

 

N

 

Public Libraries Victoria Network Inc

Libraries Australia Subscription

242,376

1/07/17

30/6/18

N

 

N

 

State Library of New South Wales

Libraries Australia Subscription

119,130

1/07/17

30/6/18

N

 

N

 

University of Melbourne

Libraries Australia Subscription

116,886

1/07/17

30/6/18

N

 

N

 

University of New South Wales

Libraries Australia Subscription

116,886

1/07/17

30/6/18

N

 

N

 

University of Queensland Library

Libraries Australia Subscription

116,886

1/07/17

30/6/18

N

 

N

 

University of Sydney

Libraries Australia Subscription

116,886

1/07/17

30/6/18

N

 

N

 

Grants and Donations to the Library

Anonymous Donor

To support Fellowships and the Treasures Gallery Access Program

300,000

21/06/18

20/06/21

N

 

N

 

Australia Council for the Arts

To support the Treasures Gallery Access Program

660,000

15/6/16

20/6/21

N

 

N

 

Department of Communications and the Arts

To support the Community Heritage Grants Program 

1,960,000

16/3/17

30/6/20

N

 

N

 

Minerals Council of Australia

Funding to support NLA Fellowship

100,000 

28/3/17

31/12/19

N

 

N

 

Mr Kerry Stokes AC

To support the Treasures Gallery Access Program

150,000

29/9/16

30/6/19

N

 

N

 

The Myer Foundation

To support the Kenneth Myer Lecture

100,000

8/9/14

7/9/19

N

 

N