The National Library of Australia is modernising the Cataloguing in Publication (CiP) service to provide a more efficient user experience for publishers.

At 5pm (AEDT) Thursday 23 November, the CiP service will be closed for maintenance and will reopen at 9am (AEDT) Monday 27 November as the Prepublication Data Service.

What has changed?

  • The CiP service will be renamed as the Prepublication Data Service. Cataloguing in Publication refers to the catalogue entry printed in publications, which librarians would manually reproduce in their card catalogues. Since libraries now share catalogue records online, they no longer need to be printed in publications.
  • There will be adjustments to the application to provide a simpler experience for publishers.
  • Applications are now processed instantly, eliminating the old ten day timeframe. Once you receive your email confirmation, the process is complete. You can see your prepublication catalogue record on Trove, the national discovery service, within 48 hours 
  • Publishers are now able to select their own subjects from a short list
  • A cataloguing statement has replaced CiP entries for publishers to print in their books:

Cataloguing statement

What is the same?

  • The Prepublication Data Service will still be free
  • A prepublication catalogue record will still created for your upcoming book, based on your application
  • The National Library will continue to share this prepublication catalogue record (containing your book details) with the library community via Libraries Australia and Trove, creating greater exposure and increasing the potential for book sales
  • National Library staff will still upgrade your book's prepublication record to a full catalogue record once the legal deposit copy of your book has been processed. This catalogue record is discoverable on the Library's public catalogue and Trove
  • National Library staff are available to assist with your enquiries

I have more questions – who should I contact?

For more information about these changes, call us on (02) 6262 1785 or email