Senate Order for entity contracts listing relating to the period 1 January 2018 - 31 December 2018

Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:

  1. have not been fully performed as at 31 December 2018, or
  2. have been entered into during the 12 months prior to 31 December 2018.

Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.

The reasons for including such confidentiality clauses include: 
a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and 
b. protection of other Commonwealth material and personal information.

The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.

Estimated cost of complying with this Order:  $3776
Basis of method used to estimate the cost:    Hours incurred by staff collating and reviewing data based on per hour rates.

Contractor

Subject matter

Amount of consideration

Start date

Anticipated end date

Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N)

Reason

Whether contract contains other requirements of confidentiality (Y/N)

Reason

Purchases by the Library 

Acendre

E-recruitment system

254,031

13/02/09

12/02/19

N

 

N

 

AcronymIT Pty Ltd

Adobe Enterprise Term License

127,353

26/09/16

25/09/19

N

 

N

 

ACTEWAGL Retail

Electricity Supply

2,800,000

1/07/16

30/6/20

N

 

N

 

AGB Events Pty Ltd

Event design and development

440,000

31/07/18

31/12/20

N

 

N

 

APEX Covantage LLC

Scanning Services

484,189

21/09/18

7/12/18

N

 

N

 

Australian Valuation Solutions Pty Ltd 

Valuations of the National Collections

275,467

1/11/14

31/8/19

N

 

Y

Intellectual Property

Commercial 

Aurion Corporation Pty Ltd

Purchase of, and ongoing maintenance of a HR and Payroll System including additional modules

407,772

28/09/09

27/09/19

Y

 Commercial 

Y

Commercial and privacy

Boss Constructions (ACT) Pty Ltd

Refurbishment for compactus installation

239,193

1/5/18

30/6/19

N

 

N

 

Clarius Group Ltd

Recruitment Services

81,383

16/10/18

31/03/19

N

 

N

 

Comcare

Insurance services

327,412

1/07/18

30/06/19

N

 

N

 

Complete Office Supplies

 

Stationery and Office Supplies

 

180,000

8/09/17

7/09/20

N

 

N

 

Content Conversion Specialists

 

Digital Library Infrastructure Replacement

1,504,000

12/09/12

11/09/22

N

 

Y

 

Converga Pty Ltd

Mailroom services

532,000

1/08/18

30/09/19

N

 

N

Commercial and Privacy

DCIT

Scanning Services

484,880

1/07/18

30/06/20

N

 

N

 

Department of Finance

Insurance services

378,563

1/7/18

30/06/19

N

 

N

 

Digital Divide Data Ventures LLC

OCR Services

215,000

2/08/18

30/06/19

N

 

N

 

Engineered Solutions for Building Sustainability Pty Ltd 

Consultancy Services for HVAC review

238,150

26/2/18

30/06/21

Y

Commercial 

Y

Commercial

Ex Libris

ILMS System 

4,774,610

5/10/02

30/06/19

N

 

Y

Commercial

Finite Group APAC Pty Ltd

Provision of temporary contract staff for IT software development

305,491

07/05/18

30/06/19

N

 

N

 

Finite Group APAC Pty Ltd

Recruitment Services

276,848

01/07/18

30/06/19

N

 

N

 

Finite Group APAC Pty Ltd

Recruitment Services

183,700

22/10/18

30/06/19

N

 

N

 

Finite Group APAC Pty Ltd

Recruitment Services

177,525

19/11/18

30/06/19

N

 

N

 

Folk

Design consultancy

160,072

6/07/18

28/2/19

N

 

N

 

Fredon Air Pty Ltd

 

HVAC, Electrical and Motorised mobile shelving maintenance 

988,416

1/09/16

31/08/19

N

 

N

 

Fuji Xerox Australia

Major Office Machines

507,810

15/11/13

23/12/18

N

 

N

 

GHD Pty Ltd

Marble façade and roof refurbishment

633,564

7/07/15

1/06/19

N

 

N

 

Hays Specialist Recruitment (Australia) Pty Ltd

Recruitment Services

171,797

03/07/18

30/06/20

N

 

N

 

Hays Specialist Recruitment (Australia) Pty Ltd

Recruitment Services

150,000

24/09/18

23/09/19

N

 

N

 

Hays Specialist Recruitment (Australia) Pty Ltd Recruitment Services  171,797 01/01/18  31/12/18  N    N  
Hays Specialist Recruitment (Australia) Pty Ltd Recruitment Services  253,274 01/07/18 30/06/19   N  
Hays Specialist Recruitment (Australia) Pty Ltd Recruitment Services  250,085 01/07/18 30/06/19  N    N  
Hays Specialist Recruitment (Australia) Pty Ltd Recruitment Services 255,112 23/07/18 30/06/19  N    N  
Hays Specialist Recruitment (Australia) Pty Ltd Recruitment Services  149,254 22/11/18   30/06/19  N    N  
HiTech Group Australia Limited Recruitment Services 243,892 01/07/18 30/06/19  N    N  
Infront Systems Provision of Dell EMC Isilon Nodes  228,635 30/08/18  30/08/18  N    N  
ISS Facility Services Australia Limited  Cleaning, Labouring, Recycling, Waste Management & associated services  3,661,210 14/4/14 28/02/20  N   N  
Karlka Recruitment Temporary contractors services for the Digitisation Program  494,124  9/04/18  30/06/19 N   N  
Manteena Pty Ltd Marble Façade cornice cladding replacement 2,312,140  18/11/16 1/04/19    
NewSouth Books Distribution and Representation Trade publication distribution services  300,000 16/05/16 15/05/19 N    
Noble Ambition Pty Ltd Strategic Fundraising Review Services 90,750 29/5/18 30/06/19  N   Y Commercial
Northrop Consulting Engineers Pty Ltd Design and Superintendent Services for HVAC System Upgrade 602,800 23/11/18 30/06/23 N   N  
OCLC Ltd Libraries Australia Document Delivery – hosted service $445,166  10/5/15  30/06/19 N   Y Personal information
OCLC Ltd Libraries Australia - Cataloguing software 3,396,099 15/09/04  20/12/19 N   Y  
OCLC Ltd Libraries Australia -Database Access 2,749,546 1/07/07 30/06/19 N   Y  
OCLC Ltd (original contract was Fretwell Downing) Software maintenance for Libraries Australia Document Delivery 1,582,187 27/01/05  31/10/19 N    
Origin Energy LPG Limited Gas supply 240,000  1/04/17  31/03/20 N   N  
Poppy and Maude Pty Ltd Catering Services 1,272,000 8/12/14  7/12/20  N    
Preservica Digital Library Infrastructure  1,726,394  28/9/12  27/09/22  Commercial  Commercial 
Project Computing Pty Ltd  Software Development Services  300,000  4/10/17  3/04/19     
Randstad  Temporary contractors services for the Digitisation Program  564,270  1/07/18 30/06/19    
Scan Conversion Services  OCR & Scanning services 169,212  23/07/18  28/06/19     
Sydney Night Patrol & Inquiry Co Pty Ltd (SNP) Provision of Protective Security, Guarding & related services  5,104,572  1/03/14  30/06/20     
Technology One Ltd Support for FinanceOne System  147,153  20/8/18  19/08/19     
Thylacine Design and Project Management Pty Ltd  Design and construction services for the Cook exhibition project  621,000  4/12/17  1/03/19     
TRANSACT  Telecommunication & PABX Services  2,616,991  8/4/11  31/12/18  Intellectual Property 

Intellectual Property

Privacy 

Commercial

Security 

Purchases from the Library        
LINC Tasmania National edeposit (NED) software build and service implementation  132,257  1/11/17  1/03/22     
Monash University Library Libraries Australia Subscription  146,107 1/07/18  30/06/19  N    
NSW Public Libraries Association      Libraries Australia Subscription  317,681  1/07/18  30/06/19     
Public Libraries Victoria Network Inc  Libraries Australia Subscription  242,376  1/07/18  30/06/19     
State Library of New South Wales  Libraries Australia Subscription  119,130  1/07/18  30/06/19     
State Library of New South Wales  National edeposit (NED) software build and service implementation  396,770  1/11/17  1/03/22     
State Library of Queensland  National edeposit (NED) software build and service implementation  396,770  1/11/17  10/3/22     
State Library of South Australia  National edeposit (NED) software build and service implementation  264,513  1/11/17  1/03/22     
State Library of Victoria National edeposit (NED) software build and service implementation  396,770  1/11/17  1/03/22     
State Library of Western Australia  National edeposit (NED) software build and service implementation  264,513  1/11/17  1/03/22     
University of Melbourne   Libraries Australia Subscription  116,886  1/07/18  30/06/19     
University of New South Wales  Libraries Australia Subscription  116,886  1/07/18  30/06/19     
University of Queensland Library  Libraries Australia Subscription  116,886  1/07/18  30/06/19     
University of Sydney   Libraries Australia Subscription  116,886  1/07/18  30/06/19     
Grants and Donations to the Library
Anonymous Donor To support Fellowships and the Treasures Gallery Access Program 300,000 21/06/18 20/06/21 N   N  
Australia Council for the Arts To support the Treasures Gallery Access Program  660,000  15/6/16  20/06/21  N    
Department of Communications and the Arts  To support the Community Heritage Grants Program   1,960,000  16/03/17  30/06/20     
Minerals Council of Australia Funding to support NLA Fellowship  100,000   28/03/17  31/12/19     
Mr Kerry Stokes AC  To support the Treasures Gallery Access Program  150,000  29/09/16  30/06/19     
The Myer Foundation To support the Kenneth Myer Lecture  100,000  8/09/14  7/09/19