Digitisation of Traditional Format Library Materials

Digitisation Project Brief - Letters of Sir Joseph Banks


To digitize and provide access through the Library's website to the Sir Joseph Banks collection (MS 9).


  • Convert the Banks collection finding aid to EAD and resolve any problems with collection arrangement;
  • Digitise Banks correspondence;
  • Produce digital images for their delivery to users via the World Wide Web.

Description of the material to be digitised

MS 9 is a composite collection of c970 items, correspondence to and from Sir Joseph Banks (1743-1820) which includes hand-written letters, a botanical sample and sketch.

Photocopies of original material held in other collections (eg Mitchell Library) will not be digitised as part of this collection.

Preservation, care and handling guidelines

DISCLAIMER: The National Library of Australia disclaims liability for the use of the information provided in this page. The guidelines have been produced to aid Library staff in the digitisation of collection material. The National Library of Australia accepts no responsibility for the loss occasioned as a direct or indirect result of the use of the information in these guidelines.


Be extremely careful when removing items from their mylar pocket especially items with small tears. Items in double-sided pockets are to be removed by a conservator.

Treatments: This collection is in relatively good condition. A few documents may need a dry surface clean. Please give these items to a conservator.

Scanning: Flat-bed scanners will be used. The scanner lid should be removed when copying fragile items (ie crayon drawing in Binder 3). Use black cardboard or black cloth to cover work. Single sheet items may be scanned through mylar. Scant items MS 9/87 and MS 9/8e 1 page at a time. Item MS 9/36 /129 /173 /213 /217/ 221/ 225/ 229 will be captured by digital camera.

Cropping: Crop 1mm from edge of item.


NLA staff Other
Manuscripts Researchers interested in Banks
Digitisation Team Institutions with related collections and subject interest
Digitisation Steering Committee Public
Preservation Services  
Public Programs  

Program of work

Item Date completed or time period
Preservation assessment and preparation of care and handling guidelines January-February 2002
Conversion of finding aid to EAD January-February 2002
Test scans January 2002
Devise scheme for persistent identifiers (PIs) February 2002
Digitisation commencement February 2002
Store digital images on the DOSS February 2002 onwards
Digitisation complete  
Website completed and launched  


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