Digitisation of Traditional Format Library Materials

Arthur Groom collection

Project Brief | Cataloguing guidelines


To provide access through the Library’s catalogue to the 123 photographs in the Arthur Groom Collection.


  • Catalogue photographs using 4 template records and a Word document captions list.
  • Digitise photographs
  • Link images to catalogue records
  • Load images to Pictures Catalogue and Picture Australia

Description of the material to be digitised

A collection of 123 black and white photographs taken by Arthur Groom, jackaroo, journalist, environmentalist and author. The photographs are mainly from Groom’s trips in Northwest and Central Australia, and record station life, the cattle industry and Aboriginal life in the 1940s and 1950s. There are also 21 photographs relating to the establishment in 1933 of Binna Burra Lodge on the edge of the Lamington National Park in south east Queensland. Finally there are 4 photographs related to the development of national parks in Queensland and the Noosa National Park in particular. Groom was active in the promotion of national parks and environmental protection until his death in 1953.

Preservation, care and handling guidelines

DISCLAIMER: The National Library of Australia disclaims liability for the use of the information provided in this page. The guidelines have been produced to aid Library staff in the digitisation of collection material. The National Library of Australia accepts no responsibility for the loss occasioned as a direct or indirect result of the use of the information in these guidelines.

General rules:

Treatments: This collection is in relatively good condition and shouldn’t require conservation treatment. Scanning staff may do light dusting with hake brushes.

Scanning: A few of the photos have a slight sepia or yellow tone and scanning in RGB would probably capture this colour.

Cropping: Minimal border, 1mm from edge of photograph, none of the original item cropped.


NLA staff Other
Pictorial Collection Researchers interested in Australian rural history and environmental issues
Digitisation Team Institutions with related collections, subject interest
Imaging Services Public
Digitisation Steering Committee  
Preservation Services  
Public Programs  
Special Materials Cataloguing  

Program of work

Item Date completed or time period
Decide on cataloguing treatment October 2001
Create cataloguing templates and guidelines 22 October 2001
Deliver material to Digitisation 24 October 2001
Preservation assessment and general condition survey 29 October 2001
Cataloguing guidelines session with Digitisation staff 30 October 2001
Create Pictorial Manager batches 30 October 2001 – 7 November 2001
Create and review catalogue records 30 October 2001 – 9 November 2001
Scan photographs using Agfa scanner 1-7 November 2001
Quality check images 1-12 November 2001
Deliver material back to Pictorial 13 November 2001
Strip metadata from images and put in spreadsheet 1-13 November 2001
Rename images and move to Pictorial’s Complete folder and then into Master Directory 1-13 November 2001
Change batch status on Pictorial Manager 2-13 November 2001
Create derivatives & rename for Pictorial Manager

2-13 November 2001

Load images to Pictures Catalogue

2-13 November 2001

Check metadata spreadsheet

14 November 2001


Project owner/Driver

David Toll and Margy Burn

Project manager

Angela Brown

Key information sources

Pictorial Manager, Preservation Services, Digitisation Team, IT, Imaging Services


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