Project Brief | Preservation and Handling
To provide access through the Librarys catalogue to photographic portraits in the Pictures Collection.
Because of the size of the collection, not all of the Librarys c49,000 photographic portraits will be digitised in the first instance. The photographs date from the 1850s until the present and consist of black and white and coloured prints as well as negatives. A diverse range of people including Australias politicians, pioneers, professionals, and those involved in the arts and sports are represented in the collection. Only portraits of Australians or individuals with an Australian connection, New Zealanders and the Royal family are in scope for this project. A significant numbers of accompanying photographs (eg of a persons home, car and activities, or associated with their occupation) will also be digitised.
Those prints located in particular drawers in the Rowan Stack and Compactus, particularly portraits of significant Australians will be given highest priority. Recent portrait acquisitions, which are located and accessioned in other parts of the pictorial stacks will not be included in this project. Pictures Branch staff may also deselect photographs that are of poor quality.
Some portraits cataloged and digitized as part of this project have copyright restrictions and so will not be immediately available via the Librarys catalogue (eg not until 2010 or 9999 after the expiry of copyright).
DISCLAIMER: The National Library of Australia disclaims liability for the use of the information provided in this page. The guidelines have been produced to aid Library staff in the digitisation of collection material. The National Library of Australia accepts no responsibility for the loss occasioned as a direct or indirect result of the use of the information in these guidelines.
Treatments: Generally this part of the collection is in good condition. To facilitate the scanning process, scanning staff may do minor treatments. Major treatments to any items are to be carried out by a conservator. Scanning staff may do light dusting.
Scanning: A flat-bed scanner will be used to capture the portraits.
|Pictorial Collection||Researchers interested in significant Australians|
|Digitisation Team||Institutions with related collections, subject interest|
|Digitisation Steering Committee||Public|
|Special Materials Cataloguing|
|Item||Responsibility||Date completed or time period|
|Cataloguing||Special Materials Cataloguing Unit||March 2001 |
|Deliver material to Digitisation||Special Materials Cataloguing Unit|
|Create Pictorial Manager batches||Digitisation Project team|
|Scan drawings||Digitisation Project team|
|Quality check images||Digitisation Project team leaders|
|Deliver material back to Pictorial||Digitisation Project team|
|Strip metadata from images and put in spreadsheets||Information Technology Branch||Overnight process|
|Rename images and move to Pictorials Complete and Completerestricted folders||Information Technology Branch||Overnight process|
|Check metadata spreadsheets and update any copyright restriction dates||Digitisation Project team|
|Change batch status on Pictorial Manager||Digitisation Project team|
|Create derivatives & rename for Pictorial Manager||Information Technology Branch|
|Load images to Pictures Catalogue||Information Technology Branch|
|Project owner/Driver||David Toll and Margy Burn|
|Project manager||Erica Ryan|
|Key information sources||Pictorial Manager, Preservation Services, Digitisation Team, IT|
|Constraints||Size of collection means cataloguing and digitising in blocks so that staff are not limited to the one collection for months|
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