Digitisation of Traditional Format Library Materials

Geoff Pryor collection of caricatures and cartoons 1978-1988

Project Brief | Cataloguing guidelines

Purpose

To provide access through the Library’s catalogue to the 2,600 drawings in the Pryor collection of cartoons and drawings 1978-1988.

Objectives

  • Catalogue drawings individually based on the drawings themselves and on a caption list;
  • Digitise drawings;
  • Link images to catalogue records; and
  • Load images to Pictures Catalogue and Picture Australia.

Description of the material to be digitised

A collection of cartoons and drawings by the cartoonist, Geoff Pryor. They were drawn between 1978 and 1988, and most were published in either The Canberra Times or The Chronicle. They record aspects of Australian federal and local politics, social attitudes, political and social personalities and public opinion. The drawings are in pen and ink on paper or card, and they come in a range of sizes.

Geoff Pryor has given copyright permission for his drawings to be digitised and mounted on the Library’s website. Because of the size of the collection, work will be done in two stages. Material between 1978 and June 1984 will be catalogued and digitised during 2001, and material from July 1984 to 1988 will be catalogued and digitised during the first half of 2002.

Preservation, care and handling

DISCLAIMER: The National Library of Australia disclaims liability for the use of the information provided in this page. The guidelines have been produced to aid Library staff in the digitisation of collection material. The National Library of Australia accepts no responsibility for the loss occasioned as a direct or indirect result of the use of the information in these guidelines.

This collection consists of 2,600 pen and ink drawings by the cartoonists, Geoff Pryor. The majority of the collection is in good condition but a few drawings require tape removal and tear repairs. Approximately half of the collection are on supports greater than A3 size with some of the drawings smaller than A5. A few of the cartoons have been adhered to cardboard but a majority on paper.

The APS5 (Preservation) within the Digitisation Project surveyed the collection and prepared the following care and handling notes.

General rules:

Treatments: This collection is in relatively good condition. A conservator will carry out major treatments. To facilitate the scanning process, Digitisation Project staff may do some minor treatments.

Scanning:

Cropping: As many of the drawings are on paper larger than A3 and the actual drawing is smaller than A3, only the drawing will be scanned. However a minimal border around the drawing is required.

As a majority of the information around the drawing has been written by someone in the Canberra Times or The Chronicle and this information will have also been recorded in the catalogue, it will not be necessary to include this information in the scan.

Stakeholders

NLA staff Other
Pictorial Collection Researchers interested in history, politics and social history
Digitisation Team Artists/cartoonists
Digitisation Steering Committee Institutions with related collections, subject interest
Preservation Services Public
Public Programs  

Program of work

Item Responsibility Date completed or time period
Preservation assessment Preservation Services April 2001
Decide on cataloguing treatment Special Materials Catologuing Unit June 2001
Create cataloguing template and guidelines Special Materials Cataloguing Unit June 2001
General condition survey Digitisation Project Team Leaders July 2001
Deliver material to Digitisation Pictorial Section July 2001-October 2001
Cataloguing guidelines session with Digitisation staff Special Materials Cataloguing Unit August 2001
Create Pictorial Manager batches Digitisation Project team August 2001-November 2001
Create and review catalogue records Digitisation Project team August 2001-November 2001
Carry out preservation treatment on drawings requiring it Digitisation Project team August 2001-November 2001
Scan drawings Digitisation Project team August 2001- November 2001
Quality check images Digitisation Project team leaders August 2001- November 2001
Deliver material back to Pictorial Digitisation Project team leaders September 2001- November 2001
Strip metadata from images and put in spreadsheets Information Technology Branch August 2001- November 2001
Rename images and move to Pictorial’s Complete folder Information Technology Branch August 2001- November 2001
Check metadata spreadsheets Digitisation Project team August 2001- November 2001
Change batch status on Pictorial Manager Digitisation Project team August 2001- November 2001
Create derivatives & rename for Pictorial Manager Information Technology Branch October 2001- November 2001
Load images to Pictures Catalogue Information Technology Branch October 2001- November 2001
Repeat steps 5-18   March 2002-May 2002

Interfaces

Project owner/Driver David Toll and Margy Burn
Project manager Angela Brown
Key information sources Pictorial Manager, Preservation Services, Digitisation Team, IT
Constraints Size of collection means cataloguing and digitising in blocks so that staff are not limited to one collection for months. It is planned to divide the collection into 2 blocks, all to be completed by end June 2002.

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