Project Brief | Cataloguing guidelines
To provide access through the Librarys catalogue to the 2,600 drawings in the Pryor collection of cartoons and drawings 1978-1988.
A collection of cartoons and drawings by the cartoonist, Geoff Pryor. They were drawn between 1978 and 1988, and most were published in either The Canberra Times or The Chronicle. They record aspects of Australian federal and local politics, social attitudes, political and social personalities and public opinion. The drawings are in pen and ink on paper or card, and they come in a range of sizes.
Geoff Pryor has given copyright permission for his drawings to be digitised and mounted on the Librarys website. Because of the size of the collection, work will be done in two stages. Material between 1978 and June 1984 will be catalogued and digitised during 2001, and material from July 1984 to 1988 will be catalogued and digitised during the first half of 2002.
DISCLAIMER: The National Library of Australia disclaims liability for the use of the information provided in this page. The guidelines have been produced to aid Library staff in the digitisation of collection material. The National Library of Australia accepts no responsibility for the loss occasioned as a direct or indirect result of the use of the information in these guidelines.
This collection consists of 2,600 pen and ink drawings by the cartoonists, Geoff Pryor. The majority of the collection is in good condition but a few drawings require tape removal and tear repairs. Approximately half of the collection are on supports greater than A3 size with some of the drawings smaller than A5. A few of the cartoons have been adhered to cardboard but a majority on paper.
The APS5 (Preservation) within the Digitisation Project surveyed the collection and prepared the following care and handling notes.
Treatments: This collection is in relatively good condition. A conservator will carry out major treatments. To facilitate the scanning process, Digitisation Project staff may do some minor treatments.
Cropping: As many of the drawings are on paper larger than A3 and the actual drawing is smaller than A3, only the drawing will be scanned. However a minimal border around the drawing is required.
As a majority of the information around the drawing has been written by someone in the Canberra Times or The Chronicle and this information will have also been recorded in the catalogue, it will not be necessary to include this information in the scan.
|Pictorial Collection||Researchers interested in history, politics and social history|
|Digitisation Steering Committee||Institutions with related collections, subject interest|
|Item||Responsibility||Date completed or time period|
|Preservation assessment||Preservation Services||April 2001|
|Decide on cataloguing treatment||Special Materials Catologuing Unit||June 2001|
|Create cataloguing template and guidelines||Special Materials Cataloguing Unit||June 2001|
|General condition survey||Digitisation Project Team Leaders||July 2001|
|Deliver material to Digitisation||Pictorial Section||July 2001-October 2001|
|Cataloguing guidelines session with Digitisation staff||Special Materials Cataloguing Unit||August 2001|
|Create Pictorial Manager batches||Digitisation Project team||August 2001-November 2001|
|Create and review catalogue records||Digitisation Project team||August 2001-November 2001|
|Carry out preservation treatment on drawings requiring it||Digitisation Project team||August 2001-November 2001|
|Scan drawings||Digitisation Project team||August 2001- November 2001|
|Quality check images||Digitisation Project team leaders||August 2001- November 2001|
|Deliver material back to Pictorial||Digitisation Project team leaders||September 2001- November 2001|
|Strip metadata from images and put in spreadsheets||Information Technology Branch||August 2001- November 2001|
|Rename images and move to Pictorials Complete folder||Information Technology Branch||August 2001- November 2001|
|Check metadata spreadsheets||Digitisation Project team||August 2001- November 2001|
|Change batch status on Pictorial Manager||Digitisation Project team||August 2001- November 2001|
|Create derivatives & rename for Pictorial Manager||Information Technology Branch||October 2001- November 2001|
|Load images to Pictures Catalogue||Information Technology Branch||October 2001- November 2001|
|Repeat steps 5-18||March 2002-May 2002|
|Project owner/Driver||David Toll and Margy Burn|
|Project manager||Angela Brown|
|Key information sources||Pictorial Manager, Preservation Services, Digitisation Team, IT|
|Constraints||Size of collection means cataloguing and digitising in blocks so that staff are not limited to one collection for months. It is planned to divide the collection into 2 blocks, all to be completed by end June 2002.|
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