Project Brief | Cataloguing guidelines
To provide access through the Librarys catalogue to the 1,234 slides in the Terence and Margaret Spencer collection.
A collection of 35mm slides (mainly colour) taken by Dr Terence and Dr Margaret Spencer during the course of their work in the investigation and control of malaria for the Malaria Control Service of the Department of Public Health of Papua New Guinea between 1953 and 1978 : Port Moresby, 1953; the Wahgi Valley (Western Highlands of New Guinea), 1954-1955; the D'Entrecasteaux Islands of Papua, 1956-1959; the New Guinea Islands including Tasmans and Mortlocks, 1960-1961; Bougainville Island, 1972; Port Moresby, 1975-1978. Photographs include landscapes, village life, ceremonies and patrol work. Dr. Margaret Spencer, an entomologist, and Dr Terence Spencer, a malariologist, worked in epidemiological studies, specifically on anopheline fauna and malaria control in Papua New Guinea from the 1950s to 1978.
DISCLAIMER: The National Library of Australia disclaims liability for the use of the information provided in this page. The guidelines have been produced to aid Library staff in the digitisation of collection material. The National Library of Australia accepts no responsibility for the loss occasioned as a direct or indirect result of the use of the information in these guidelines.
A collection of 1,090 35mm colour slides housed in slotted boxes. The slides are mounted on either plastic, cardboard or glass. Most of the slides are very dusty and require cleaning before scanning. Fingerprints and smudges are also on a few slides. The glass mounted slide have been adhered together with tape. This collection will be re-housed for cold store after digitisation.
Treatments: This collection is in relatively good condition. A conservator will carry out any major treatments. To facilitate the scanning process, Digitisation Project staff may do some minor treatments.
Scanning: The Nikon Super CoolScan 8000 should be used. Ensure each slide is securely placed in the holder.
|Pictorial Collection||Researchers interested in Papua New Guinea|
|Digitisation Team||Researchers interested in medicine and public health|
|Imaging Services||Institutions with related collections, subject interest|
|Digitisation Steering Committee||Public|
|Special Materials Cataloguing|
|Item||Responsibility||Date completed or time period|
|Preservation assessment||Preservation Services||April 2001|
|Decide on cataloguing treatment||Special Materials Cataloguing Unit||June 2001|
|Create catalogue records using base record and Word table||Special Materials Cataloguing Unit||June 2001|
|General condition survey||Digitisation Project team leaders||July 2001|
|Deliver material to Digitisation||Pictorial Section||August 2001|
|Clean slides and replace no. of mounts||Digitisation Project team leaders||August-September 2001|
|Care and handling guidelines||Digitisation Project team leaders||August 2001|
|Global corrections to catalogue records||Special Materials Cataloguing Unit||September 2001|
|Reload catalogue records to ILMS||ILMS||October 2001|
|Create catalogue records for 8 slides missed in original batch||Special Materials Cataloguing Unit||October 2001|
|Create Pictorial Manager batches||Digitisation Project team||November 2001|
|Scan slides using Nikon scanner from Imaging Services||Digitisation Project team||November 2001|
|Quality check images||Digitisation Project team leaders||November 2001|
|Deliver material back to Pictorial||Digitisation staff||November 2001|
|Strip metadata from images and put in spreadsheets||Information Technology Branch||November 2001|
|Rename images and move to Pictorials Complete folder||Information Technology Branch||November 2001|
|Check metadata spreadsheets||Digitisation Project team||November 2001|
|Change batch status on Pictorial Manager||Digitisation Project teram||November 2001|
|Create derivatives & rename for Pictorial Manager||Information Technology Branch||November 2001|
|Load images to Pictures Catalogue||Information Technology Branch||November 2001|
|Project owner/Driver||David Toll and Margy Burn|
|Project manager||Angela Brown|
|Key information sources||Pictorial Manager, Preservation Services, Digitisation Team, IT, Imaging Services|
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