Digitisation of Traditional Format Library Materials

Walter F. Stringer collection

Cataloguing Guidelines | Project Brief

The Collection

Album 912 of the W.F. Stringer collection comprises 19 volumes containing 1,250 photographs of which a selection has been made for individual cataloguing and digitising by dance expert Michelle Potter. Selection was based on the need to fill gaps in the present digitised dance material. Eventually album 912 will consist of 44 volumes containing ca. 3,500 photographs. These additional 25 volumes (v. 20-44) will be sorted and processed by Michelle in the months ahead.

No photographs from Vols. 6,7,8, and 9 have been selected for digitisation.

There is no online captions list. All of the photographs have handwritten captions in pencil above each photograph. In cases where the photographs are in plastic envelopes the pencilled caption has been written on the back of the photograph.

Collection record - AN22966492

Sample records:
Category 1: AN23737284
Category 2: AN23737320
Category 3: AN23716134

Template

23737455
LDR New record 2-dim non-projectabl Subunit
Full level with item Full ISBD (AACR2)
Online
001 000023737455
005 20020704134457.0
008 020704s19 xx ineng d
040 ºaANL ºbeng
043 ºau-at---
100 1 ºaStringer, Walter,ºd1907-2001.
245 10 ºaW.F. Stringer templateºh[picture] /ºcWalter Stringer.
260 ºc19
300 ºa1 photograph :ºbb&w ;ºc x cm.
500 ºaPart of the W.F. Stringer collection of dance photographs.
500 ºaTitle from accompanying documentation.
773 0 ºiIn collection:ºtW.F. Stringer collection of dance photographs
ºw(AKIN)22966492
830 0 ºaW.F. Stringer collection of dance photographs.
856 41 ºuhttp://nla.gov.au/nla.pic-an###

Add

850 ºaANLºcPIC P554/##/## LOC Album 912/#

Guide to Cataloguing the W.F. Stringer album 912, v. 1-19

Duplicates
The following photograph has been identified as a duplicate:
Vol. 17 P554/AB/40

Categories of photographs
The collection has been divided into categories for the purpose of explaining the title and subject treatment. There are photographs that are portraits of dancers and photographs of performances. There are also a small number of offstage, backstage or curtain call photographs.

The distinction between portraits of dancers and photographs of performances is not always easy to make. If the photograph clearly depicts the stage setting or more than 3 members of the cast, it has been placed with performances.

Category 1. Portraits of 1, 2 or 3 dancers of which at least one is named.

Category 2. Performances with named dancers.

Category 3. Performances with no named dancers.
Vol. 1 BR/14,BR/51, BR/69, BR/75 BR/77
Vol. 2 NTB/54
Vol. 3 NTB/88
Vol. 12 BB/357, BB/369, BB/379
Vol. 13 BB/469
Vol. 14 BB/12, AB/27, AB/57
Vol. 15 BB/128
Vol. 17 AB/80
Vol. 18 AB/123
Vol. 19 AB/165, AB/227-229, AB/231

Diacritics
Some French names and ballet titles may contain diacritics. Consult the chart in your Kinetica manual for diacritic values. Identify the diacritic value for an upper or lower case letter on the chart. Place your cursor before the letter. Insert a diacritic by holding down the right Alt key and entering the value on your right numeric keypad. Release the Alt key and adjust the letters if necessary.

Folio items
Some images in the albums are photocopies of the actual photographs (which are located in the Stringer drawers P66 and P67 because they are too large for the binders). Please note that the captions for these are on the back of the photocopies.

National content Not applicable. Do not tick this box.
Verification level Change to: Completed - review centre standard
000 Leader line default

008 Coding
Refer to the date(s) in the caption.

For a single year:
Type of Pub. Date-Status (6) Known or probable single date (s)
Date 1 (7-10) Year
Date 2 (11-14) Blank

For an approximate date:
Type of Pub. Date-Status (6) uncertain dates (q)
Date 1 (7-10) earliest year
Date 2 (11-14) latest year

Positions 6-14 are used to encode the information in subfield ºc of field 260 so the two areas must match.

043 Geographic Area Code
u-at--- (Australia)
u-at-ne (New South Wales)
u-at-vi (Victoria)
Use the code for Australia if a subfield in one of the subjects contains the word Australia or if an Australian ballet company (Australian Ballet) is included in the subjects. Use the code for Victoria if a subfield in one of the subjects contains the words Victoria or if a Victorian ballet company (eg. Guild Ballet, Victorian Ballet Company, Ballet Victoria) is included in the subjects.
If neither of these codes is applicable, delete this field.

100 Main entry default

245 Title - Subfield ºa

General guidelines for all categories
All photographs have named performances, companies, and dates and in the majority of cases at least one named dancer. There are approx. 25 photographs with unnamed dancers.

There are handwritten captions in pencil above each photograph and in some cases on the back of the photographs. It is important to use the pencilled caption for the title. Stringer’s information written (in pen) on the back of the photograph is generally unreliable and misleading. However, in some cases where Stringer’s penned information is correct, additional information has been added in pencil on the back of the photograph. When this occurs, use both pencilled and penned information in the title.

It is important to be consistent with ballet titles. For example the captions use Carnaval instead of Le carnaval which is the correct title. Check the sources suggested at the end of the guidelines if you find variations in titles. Remember to use AACR2 capitalisation for titles.

Since the words in the captions are not grammatically linked, rearrange them in the order suggested below. Do not enclose the title in square brackets eg.

245 10 ºaPortrait of Kira Bousloff [?] as Chiarina in Le carnaval, Ballet Guild, ca.1949
Rearranged from caption: Ballet Guild, Carnaval c. 1949 Kira Bousloff ? as Chiarina

Some of the captions give the theatre in which the performance took place eg. His Majestys. Include this information in the 245 field.

Include the date(s) in the 245 field even if it has a question mark eg. 1947?
Use the date from the caption even when they are not certain eg.
1976 (7)? early 1960s, c. 1948

The title of the ballet being performed will be included in the 245 field. Follow AACR2 Appendix A for the capitalisation of words in the titles of works. In English and French capitalise the first word of the title and proper nouns (personal, place and corporate names). Consult Kinetica records or LCNA for guidance. eg.
Swan lake
Le carnaval
Les sylphides
Sleeping beauty
Le beau Danube

Category 1. Portraits of 1, 2 or 3 dancers of which at least one is named
The title begins with the words Portrait of.. Do not use square brackets.
Include in the title (in the order given) as many of the following elements as are available:
Name or names of the dancers, role performed, title of the ballet, name of the company, date

The resulting title will be in this form:
Portrait of name/names as role performed in title of ballet, name of company, date

245 10 ºaPortrait of Maina Gielgud in Squeaky door, the Australian Ballet,
1974 (role performed not given)

245.10 ºaPortrait of Carla Fracci and Kelvin Coe in Giselle, Act III, the Australian Ballet, 1976 (two dancers named)

245 10 ºaPortrait of Elaine Fifield as Columbine in Le carnaval, the Australian
Ballet, 1964 (role performed given)

245 10 ºaPortrait of Dame Alicia Markova, 1976
(name of company not applicable)

245 10 ºaPortrait of Elaine Fifield [?] in Petrouchka, the Australian Ballet, 1970?
(name uncertain)

If there are also unnamed dancers in the photograph arrange the wording of the caption as in the following example:

245 10 ºaPortrait of Marilyn Rowe and two unidentified dancers in Swan lake,
the Australian Ballet, 1976

To describe the unidentified dancers, use the term, ballet dancer, ballerina, or dancers. Ignore indistinct figures.

Category 2. Performances with named dancers
Rearrange the wording of the caption and record it without square brackets. Include (in this order if available) name of company, title of ballet, name of star, role performed, theatre and date

245 10 ºaAustralian Ballet performance of Swan lake, starring Kelvin Coe, 1988

245 10 ºaBallet Rambert performance of Carnival of the animals, starring
Cecil Bates and Sylvia Briar as the tortoises, Her Majestys, 1948

Category 3. Performances or photographs with no named dancers
Rearrange the wording of the caption and record it without square brackets. Include in the title (in this order), name of company, title of ballet and date.

245 10 ºaAustralian Ballet performance of Swan lake, 1967 (unnamed dancers)
245 10 ºaBallet Rambert performance of Les sylphides, Princess Theatre,1947 (unnamed dancers)
245 10 ºaBackstage with the Ballet Rambert, Sailor’s return, 1948 (backstage)

Subfield h ºh[picture] default

Subfield c /ºcWalter Stringer default

260 Publication details
As the photographs are not published items, use the c subfield only.

Use the date (s) given in the caption, followed by a full stop. Include a question mark if given in caption. Examples:

Use AACR2 form Written in the captions
ºc1967. 1967
ºc[1946?] 1946?
ºc[ca. 1948] c. 1948
ºc[1974 or 1975] 1974 (5)?
ºc[between 1960 and 1965] early 1960s

300 Physical description
Subfield a ºa1 photograph default
Subfield b ºbb&w. default
ºbcol.
ºbsepia toned
ºbblue toned
ºbpink toned
Subfield c
Record the size (height x width) of the image to the nearest millimetre. Record the dimensions of a mount in the ºc subfield (see example)

300 ºa1 photograph :ºbcol. ;ºc30.4 x 40.4 cm.
300 ºa1 photograph :ºbb&w ;ºcimage15.6 x 15.6 cm., on mount 20 x 20 cm.

500 Collection note default
500 ºaPart of the collection: W.F. Stringer collection of dance photographs.

500 Choreographer note
500 ºaChoreographed by Maurice Béjart.
Give an added entry to the choreographer.

500 Production note
500 ºa Anne Woolliams production .
Give an added entry to the producer

500 Source of title default
500 ºaTitle from accompanying documentation.

500 Inscriptions
Include an inscriptions note in records for photographs signed by the dancers eg.
500 ºaInscriptions: signed "Sincerely Marion Ward" in lower left.

540 Copyright
No copyright statement is required as the National Library holds the copyright.

6XX Subject headings

Category 1. Portraits of 1, 2 or 3 dancers of which at least one is named
Assign name headings for the identified dancers with form subdivision ºvPortraits.

600 10 ºaCoe, Kelvinºd1946-1992ºvPortraits

In addition assign a heading for the dance company (see list 1 below)

Do not attempt to supply subject headings for any unnamed dancers in the photograph or assign headings for the name of the ballet.

Also assign headings from list 2 and 3 below

Category 2. Performances with named dancers
Assign name headings for the named dancers with the form subdivision ºvPortraits.

In addition assign a heading for the dance company (see list 1 below)
Do not assign a heading for the name of the ballet.

Also assign headings from list 2 and 3 below.

Category 3. Performances with no named dancers
Assign a heading for the dance company (see list 1 below). Do not assign a heading for the name of the ballet.

Also assign headings from list 2 and 3 below.

Lists of subject headings

List 1. Dance companies
The headings for the main companies are:

610 20 ºaAustralian BalletºxPerformancesºvPhotographs
610.20 ºaBorovansky BalletºxPerformancesºvPhotographs
610.20 ºaNational Theatre Ballet (St. Kilda,Vic.)ºxPerformancesºvPhotographs
610.20 ºaBallet RambertºxPerformancesºvPhotographs

Ballet companies in Victoria had three name changes before closing in 1976. Use one of the three headings below for the named ballet company:
610.20 ºaVictorian Ballet GuildºxPerformancesºvPhotographs (1946-1963)
610.20 ºaVictorian Ballet CompanyºxPerformancesºvPhotographs (1963-1966)
610.20 ºaBallet VictoriaºxPerformancesºvPhotographs (1967-1976 )

Heading for rehearsals:
610.20 ºaAustralian Ballet SchoolºxPerformancesºvPhotographs

Do not assign headings for the location eg. Princess Theatre, Her Majestys, etc.

List 2. Class of persons headings
650 0 ºaBallet dancersºvPortraits
650 0 ºaBallerinasºvPortraits
650 0 ºaDancersºvPortraits

List 3. Type of performance headings
650 0 ºaBalletºzNew South WalesºzSydneyºvPhotographs
650 0 ºaModern danceºvPhotographs

For national dancing use:
650 0 ºaFolk dancingºvPhotographs

656 7 Occupation thesaurus
656 7 ºaBallet dancers.º2lcsh
656 7 ºaDancers.º2lcsh
656 7 ºaChoreographers.º2lcsh

700 10 Personal name added entries
Give added entries for named choreographers and conductors eg.
700 10 ºaBéjart, Maurice.
700 10 ºaLanchbery, John,ºd1923-

Give an added entry for a named producer eg Anne Woolliams production
700 10 ºaWoolliams, Anne,ºd1926-

773 Linking field default
773 ºiIn collection:ºtW.F. Stringer collection of dance photographs ºw(AKIN)22966492

If you create your new record by copying a record rather than using the template method, the 773 field is not transferred and you will need to add it yourself.

830 Series added entry default
830 ºaW.F.Stringer collection of dance photographs.

856 URL
Copy and paste the amicus number into the PI.
856 41 ºuhttp://nla.gov.au/nla.pic-an########

For duplicates:
Choose the best copy for digitisation and record in subfield º3

856 4 1 º3PIC P554/AB/40ºuhttp://nla.gov.au/nla.pic-an########

850 Holdings statement
For items in the albums:
850 ºaANLºcPIC P554/BB/233 LOC Album 912/18

For folio items in Stringer drawers P66 or P67:
850 ºaANLºcPIC P554/BB/141 LOC Drawer P66

For duplicates:
850 ºaANLºcPIC P554/BB/136-137 LOC Album 912/16

Subcollection record for album 912
22966492
LDR Corrected/revised 2-dim non-projectabl Collection
Full level with item Full ISBD (AACR2)
Online
001 000022966492
005 20020703113903.0
008 010912k19401992xx nnn in d
040 ºaANLºbengºdANL
043 ºau-at---
100 1 ºaStringer, Walter,ºd1907-2001.
245 10 ºaW.F. Stringer collection of dance photographsºh[picture] /ºcWalter
Stringer.
260 ºc[1940-1992].
300 ºa<19 > albums (ca.3,500 photographs) :ºbb&w and col. ;ºcalbum 30.5 x 26.2 cm.
500 ºaCondition: Good.
500 ºaSelected images individually catalogued and digitised.
500 ºaInscriptions: Many of the photographs are signed by the
dancers.
500 ºaPart of the W.F. Stringer collection.
520 ºaThe collection documents over 100 dance performances by the
Ballet Rambert, National Theatre Ballet, Borovansky Ballet, Victorian
Ballet Guild, Ballet Victoria, and the Australian Ballet over six
decades in Australia. Some of the performances include
Giselle, Le carnaval, Les sylphides, Swan lake, Nutcracker,
Aurora's wedding, Graduation ball, Le beau Danube, Coppelia,
Firebird, Sleeping beauty, The merry widow, Facade and Don
Quixote pas de deux. The albums contain photographs of the
following dancers in performance: Kelvin Coe, Kathleen Gorham,
Marilyn Jones, Maina Gielgud, Garth Welch, Margot Fonteyn, Paula
Hinton, John Meehan, Katherine Lamb, Natalia Makarova and Gary
Norman.
610 20 ºaBallet RambertºxPerformancesºvPhotographs.
610 20 ºaBorovansky BalletºxPerformancesºvPhotographs.
610 20 ºaNational Theatre Ballet (St. Kilda,Vic.)ºxPerformances
ºvPhotographs.
610 20 ºaVictorian Ballet GuildºxPerformancesºvPhotographs.
610 20 ºaAustralian BalletºxPerformancesºvPhotographs.
610 20 ºaVictorian Ballet CompanyºxPerformancesºvPhotographs.
610 20 ºaBallet VictoriaºxPerformancesºvPhotographs
650 0 ºaBallet dancersºzAustraliaºvPhotographs.
650 0 ºaBallerinasºzAustraliaºxPortraits.
650 0 ºaBalletºzAustraliaºvPhotographs.
650 0 ºaDancersºzAustraliaºvPhotographs.
650 0 ºaDanceºvPhotographs.
760 08 ºiMain collection:ºtW.F. Stringer collectionº(AKIN)23741373
830 ºaW.F. Stringer collection
850 ºaANLºcPIC P554 LOC Album 912/1-19ºcPIC P554 LOC Drawer
P66-67

Subunit record examples

CATEGORY 1. Portraits of named dancers example
23737284
LDR New record 2-dim non-projectabl Subunit
Full level with item Full ISBD (AACR2)
Online
001 000023737284
005 20020704120520.0
008 020704s1948 xx ineng d
040 ºaANLºbeng
043 ºau-at-vi
100 10 ºaStringer, Walter,ºd1907-2001
245 10 ºaPortrait of Ann Somers (Kathleen Gorham) and Miro Zloch in
Swan lake, Act II, Ballet Rambert,1948ºh[picture] /ºcWalter Stringer.
260 ºc1948.
300 ºa1 photograph :ºbb&w ;ºc20 x 15.3 cm.
500 ºaPart of the W.F. Stringer collection of dance photographs.
500 ºaTitle from accompanying documentation.
600 10 ºaGorham, KathleenºvPortraits.
600 10 ºaZloch, MiroºvPortraits.
610 20 ºaBallet RambertºxPerformancesºvPhotographs.
650 0 ºaBallet dancersºzVictoriaºzMelbourneºvPhotographs.
650 0 ºaBalletºzVictoriaºzMelbourneºvPhotographs.
773 0 ºiIn collection:ºtW.F. Stringer collection of dance photographs
ºw(AKIN)22966492
830 0 ºaW.F. Stringer collection of dance photographs.
856 41 ºuhttp://nla.gov.au/nla.pic-an23737284
850 ºaANLºcPIC P554/BR/1 LOC Album 912/1

CATEGORY 2. Performance with named dancers
23737320
LDR New record 2-dim non-projectabl Subunit
Full level with item Full ISBD (AACR2)
Online
001 000023737320
005 20020704113203.0
008 020704s1961 xx ineng d
040 ºaANLºbeng
043 ºau-at-vi
100 10 ºaStringer, Walter,ºd1907-2001
245 10 ºaBorovansky Ballet performance of Coppelia starring Kathleen
Gorham and Algeranoff, Her Majestys, 1961ºh[picture] /ºcWalter Stringer.
260 ºc1948.
300 ºa1 photograph :ºbb&w ;ºc24.5 x 19.2 cm.
500 ºaPart of the W.F. Stringer collection of dance photographs.
500 ºaTitle from accompanying documentation.
600 10 ºaGorham, KathleenºvPortraits.
600 10 ºaAlgeranoff, HarcourtºvPhotographs.
610 20 ºaBorovansky BalletºxPerformancesºvPhotographs.
650 0 ºaBallet dancersºzVictoriaºzMelbourneºvPhotographs.
650 0 ºaBalletºzVictoriaºzMelbourneºvPhotographs.
773 0 ºiIn collection:ºtW.F. Stringer collection of dance photographs
ºw(AKIN)22966492
830 0 ºaW.F. Stringer collection of dance photographs.
856 41 ºuhttp://nla.gov.au/nla.pic-an23737320
850 ºaANLºcPIC P554/BB/411 LOC Album 912/13

CATEGORY 3. Performance with unnamed dancers
23716134
LDR New record 2-dim non-projectabl Subunit
Full level with item Full ISBD (AACR2)
Online
001 000023716134
005 20020704101818.0
008 020703s1947 xx ineng d
040 ºaANLºbeng
043 ºau-at-vi
100 10 ºaStringer, Walter,ºd1907-2001
245 10 ºaBallet Rambert performance of Les sylphides, Princess
Theatre, 1947ºh[picture] /ºcWalter Stringer.
260 ºc1947.
300 ºa1 photograph :ºbb&w ;ºc15.3 x 15.3 cm.
500 ºaPart of the W.F. Stringer collection of dance photographs
500 ºaTitle from accompanying documentation
610 20 ºaBallet RambertºxPerformancesºvPhotographs.
650 0 ºaBallet dancersºzVictoriaºzMelbourneºvPhotographs.
650 0 ºaBalletºzVictoriaºzMelbourneºvPhotographs.
773 0 ºiIn collection:ºtW.F. Stringer collection of dance photographs
ºw(AKIN)22966492
830 0 ºaW.F. Stringer collection of dance photographs.
856 41 ºuhttp://nla.gov.au/nla.pic-an23716134
850 ºaANLºcPIC P554/BR/51 LOC Album 912/1

Off stage example
23737425
LDR New record 2-dim non-projectabl Subunit
Full level with item Full ISBD (AACR2)
Online
001 000023737425
005 20020704132111.0
008 020704s1976 xx ineng d
040 ºaANLºbeng
043 ºau-at-vi
100.10 ºaStringer, Walter,ºd1907-2001
245 10 ºaAlicia Markova coaching Lucette Aldous in Les sylphides, Australian
Ballet Studios, Flemington, 1976ºh[picture] /ºcWalter Stringer.
260 ºc1976.
300 ºa1 photograph :ºbb&w ;ºc17.7 x 12.6 cm.
500 ºaPart of the W.F. Stringer collection of dance photographs
500 ºaTitle from accompanying documentation.
600 10 ºaMarkova, Alicia,ºcDame,ºd1910-ºvPortraits.
600 10 ºaAldous, Lucette,ºd1938-ºvPortraits.
650 0 ºaBallerinasºzVictoriaºzMelbourneºvPortraits.
650 0 ºaBalletºzVictoriaºzMelbourneºvPhotographs.
773 0 ºiIn collection:ºtW.F. Stringer collection of dance photographs
ºw(AKIN)22966492
830 0 ºaW.F. Stringer collection of dance photographs.
856 41 ºuhttp://nla.gov.au/nla.pic-an23737425
850 ºaANLºcPIC P554/AB/200 LOC Album 912/19

Sources of information:

Australia Dancing : http://www.australiadancing.org/

The concise Oxford dictionary of ballet / Horst Koegler. Oxford: Oxford University Press, 1982 RF 790.20994 A875

The dictionary of performing arts in Australia. Sydney: Allen & Unwin,
1996. Vol. 2.

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