E-Resource Cataloguing Guidelines EAG

Terms of reference

The terms of reference of this EAG were to:

  • review the issues relating to the cataloguing of electronic resources on the ANBD
  • facilitate discussion with Libraries Australia users on this issue
  • review and if necessary, update Libraries Australia's guidelines for cataloguing e-resources
  • provide recommendations to Libraries Australia on actions it could take to encourage improved library workflows for managing access to e-resources.


  • Anatta Abrahams (State Library of NSW)
  • Carmel Denholm ( State Library of Tasmania)
  • Lisa McIntosh (University of Western Sydney)
  • Dorota Pudlowski (La Trobe University)
  • Julie Whiting (National Library of Australia)
  • Bemal Rajapatirana (Libraries Australia)
  • Robert Walls (Libraries Australia)

Meetings & papers

The EAG was established in July 2006 with its first meeting held on 30 August 2006.


The new Guidelines for cataloguing remote access e-resources were developed to provide guidance and advice when cataloguers are creating or editing bibliographic and holdings statements for remote access e-resources. These guidelines consolidate, extend and replace the previously and separately issued e-resource guidelines, which were:

  • Guidelines for cataloguing e-resources
  • Guidelines for cataloguing e-book resources
  • Guidelines for e-resource holdings statements on the ANBD

Revision made to the old guidelines included:

  • adoption of an aggregator neutral record policy
  • recommended and preferred use of persistent identifiers in the Electronic location field (865)
  • the requirement for availability notes in holdings statements only when items are not available for document delivery or have other access restrictions
  • the option to include an extent statement for remote access materials
  • optional inclusion of the Electronic location field (856) when using the Additional physical form note (530) when describing both the original and alternate form in a single record
  • systems requirements notes only for detailing special access requirements and not for standard browser access
  • inclusive examples for a range of material types (e.g. monographs, journals, thesis)

Libraries are encouraged to use these guidelines and feedback on the advice provided can be submitted to the Help Desk.