Getting started

About the Data Contribution Service

The Data Contribution Service (previously known as the Record Import Service, or RIS) allows you to do all your cataloguing on your local system.

Records can be batched according to a schedule you set to be sent to your FTP for Libraries Australia to collect or sent to Libraries Australia’s FTP for upload onto the Australian National Bibliographic Database (ANBD).

The Data Contribution Service is particularly suitable for libraries that prefer to catalogue in their own system or have large numbers of records or holdings to upload to the ANBD.

Providing sample files for test loading

Before being authorised to use the Data Contribution Service, you must ensure that your data conforms to the Data Contribution Service file specifications by supplying Libraries Australia with a sample file of records for test loading.

The sample file should contain a range of record types (the size of the sample file will depend on the library). You may be asked to amend and resubmit the sample file until your records meet the correct specifications.

File format and naming requirements

When you send a file to Libraries Australia, you must ensure that both the file name and record data are correctly formatted.

For more information about format and naming requirements for files contributed via the Data Contribution Service, see:

Uploading files

There are several ways in which you can upload files to the ANBD via the Data Contribution Service. These are:

  • batch upload via http

  • batch upload via ftp

  • scheduled batch updates harvested from your ftp server

  • manual batch upload.

For more information about methods for uploading files, see:

After uploading

Once you have uploaded your files, Libraries Australia staff will convert and load them onto the ANBD.

For more information about this process, see:

Advising Libraries Australia of changes

Once you begin using the Data Contribution Service, you must advise Libraries Australia of any significant changes to your local system output before uploading affected records. This includes:

  • character encoding changes in your local library management system—for example, from MARC8 to Unicode

  • changes to control numbers or local system numbers

  • the inclusion of OCLC control numbers in field 035.

For more information

For more information, or to begin contributing to the ANBD via the Data Contribution Service, contact Libraries Australia member support.