What is the Libraries Australia Cataloguing Client?
The Libraries Australia Cataloguing Client is windows-based software which supports cataloguing directly onto the Australian National Bibliographic Database (ANBD).
What can I do with the Cataloguing Client?
You can use the Cataloguing Client to:
create and edit bibliographic records
add, modify and delete holdings
perform authority work
import records from external databases.
Records can be created in non-Latin scripts including Chinese, Japanese, Korean, Cyrillic, Greek, Tamil, Thai, Arabic and Hebrew.
How do I install/reinstall the Client?
You must be a member of Libraries Australia to use the Cataloguing Client. Once you have become a member, you will be sent a link to install it.
Before installing the Client, read:
If you need to re-install the Client, follow the instructions for Installing the Cataloguing Client or contact Libraries Australia member support.
Where can I search for deleted duplicate records?
Search for deleted duplicate records in the XN field. They are then displayed in the 099 field of records.
How do I enter non-English characters?
Enter non-Roman script characters such as Chinese, Japanese and Korean (CJK) using the Microsoft Windows Input Method Editor (IME). A Unicode-compliant font should be used to view these characters, with a point size of 14 or greater.
You can input other scripts such as Burmese by adding that language to your Windows settings, copying from Windows Character Map or using specialised input software.
Note that only Arial Unicode supports non-Roman scripts and diacritics.
Will correct punctuation be inserted in the appropriate places?
Punctuation will be automatically inserted in the bibliographic record on export and in the MARC View. You will not usually have to enter punctuation and will not see punctuation in the Edit screen.
The exception is punctuation before $b in the 245 field. Because this $b can be preceded by . ; or : you need to supply the punctuation.
How do I add diacritics?
You can add diacritics and special characters using the ‘Special characters’ toolbar.
When using a combining diacritic, place the cursor after the letter the diacritic will combine with, and click on the diacritic in the toolbar.
A Unicode font, point size 14 or greater, should be used when inserting diacritics and special characters. Script characters can be entered via the Windows Input Method Editor (IME).
Note that when diacritics are turned on, the edit screen shrinks. To unshrink, turn off diacritics.
Can I use templates?
Yes. In addition to the predefined templates available in the Client, you can create your own templates. These are stored locally on your computer, not as records on the database.
Which fields require the @ as a filing indicator?
The @ symbol is used in cataloguing instead of filing indicators. It is only used in those fields that require a filing indicator. It is placed before the term that you consider to be the index term. A # symbol is used in place of the filing indicators in First and Second indicator positions as required. For example, the title ‘The wonderful world of libraries’ is inserted as 245 1#$aThe @wonderful world of libraries
Note that the 246 tag does not use filing indicators or @, and should be entered with any initial article omitted.
Is there a list of MARC21 codes?
A full list of codes used in the Cataloguing Client can be found in the MARC 21 Format for Bibliographic Data.
When editing a record, you can also get help screens for particular codes by placing the cursor on the line the code is on, then pressing F1.
How do I find a name, title or subject?
To find a name, title or subject in the Libraries Australia Cataloguing Client using the NA (name), TI (title) or SU (subject) index, you must enter starting words of the exact phrase, eg f ti man from snowy river.
The words ‘and’, ‘or’ and ‘not’ must be enclosed in single quotes, otherwise they will be interpreted as Boolean operators (for exanple, Wallace ‘and’ Grommit).
You can also use the truncation symbol ? or the wildcard ! (eg Trust? for Trust, Trusting, Trustee).
There are also keyword indexes—for instance, for Names (NW), Titles (TW) and Subjects (SW).
For a full list of the search term indexes, see:
For information on the use of wildcards and truncation, see:
When you link an authority to a heading, what happens to the indicators?
Indicators will disappear when you link an authority to a heading. After linking, you need to add the relevant indicators.
For example, when linking a subject, the authorised heading should be a Library of Congress subject heading, so the second indicator will be zero. If unsure of indicator values, press F1 while your cursor is on the line the heading is on—a help screen will appear.
How do I change the material type in a newly copied/cloned record?
Select the record, bring it into edit and click ‘Change Material Type’.
Make sure you review the record, as not all material-specific fields relevant to the original material type will be deleted.
How do I import a record into the Client from another database?
To import a record from another database, click on External Databases. This will take you to the search screen, where you can choose which databases to search. Searching in the Command line will only search the ANBD.
How do I copy or clone a record?
To copy or clone a record, open the record you wish to copy and click on ‘Copy/Clone Record’.
Note that item-specific fields are lost when copying or cloning a record, including: 020, 022, 024, 260, 5XX and 9XX. These codes are removed so that data specific to the copied record is not incorrectly left in the newly created record. If you wish to add information from these fields to the copied or cloned record, copy and paste the fields from the original record.
What non-Latin scripts are supported?
The following non-Latin scripts are supported by the Client:
Are there keyboard shortcuts?
Yes. You can use the default shortcuts listed in the Libraries Australia Cataloguing Client manual or create your own.
To create your own shortcuts, go to Options>Customize on the Windows Menu Bar and create your keyboard shortcut.
How long does it take for Libraries Australia Search to be updated once a change is made in the Client?
Synchronisation between the Libraries Australia Cataloguing Client and Libraries Australia Search is in near real-time.
What happened to Amicus numbers and what are PPNs?
In the Client, system MARC tag 001 contains the record control number—which is referred to as the ANBD (Australian National Bibliographic Database) or AN number.
In bibliographic records migrated from the Amicus system, the Amicus number has been retained in field 001 to provide for backwards compatibility with Amicus numbers that exist in local systems.
All migrated authority and CJK bibliographic records and new records added following implementation have a new ANBD number in the 001 field issued by the Libraries Australia Cataloguing system.
Superseded record control numbers (ie Amicus numbers in migrated authority records and record control numbers in migrated CJK records) have been transferred to field 099.
In migrated authority records, the Amicus numbers are still searchable in the AN index. The CJK control numbers are searchable in the XN index.
The Pica Production Number (PPN) is a system-generated record control number which is used within the Client. It will not appear in exported MARC records, or in Libraries Australia Search. The PPN number is based on the ANBD number in the 001 tag of a bibliographic record. The PPN is identical to the AN except that it has a check digit added.