Upgrading records on the ANBD

Any bibliographic record can be upgraded, provided that it is consistent with:

In addition:

  • changes to bibliographic records must be made with the item in hand

  • whenever a change is made, the Cataloguing Source field (040) must be added or expanded with a subfield ‘d’ containing the NUC symbol of the library that is making the change.

Recommended changes

When a database record is selected for the addition of holdings (copy cataloguing), it is recommended that cataloguers check the record and upgrade it to an RDA standard, making the following changes, if required:

  • correct typographic or transcription errors in the title proper or other title information (subfields ‘a’ or ‘b’ of the 245 field)

  • remove the Medium (subfield ‘h’ of the 245 field)

  • apply an Australiana flag in any record describing an item with Australian content (see the Libraries Australia Cataloguing Client manual for a definition of ‘Australian content’)

  • supply a geographic area code field if it is appropriate (if the record has a 650$z or a 651). These may be applied for geographic areas associated with a bibliographic item.

  • supply a standard number (ISBN, ISSN or ISMN) or Library of Congress control number if none exists in the database record, and a number is available in the item being catalogued

  • change the encoding level to a blank when a record is upgraded to full level standard

  • a CiP record should be upgraded to full encoding level by the completion of title, imprint, collation and note information, and changing the encoding level from ‘8’ to a blank

  • country of publication code for Australia (at) may be changed to Australian codes for the individual states

  • change name headings (including names used as subjects) to the current RDA form—effected by changing the relevant headings and authority records

  • add other RDA data elements including the 33X fields

  • make any other changes consistent with RDA

  • if the entire record has been examined and upgraded then change the encoding to RDA (subfield ‘e’ in the 040 field to ‘rda’, and Leader/18 to ‘i’).

Additional permitted changes

The following additional changed are permitted:

  • typographical and transcription errors in any field may be corrected. This includes spelling errors in a note field, an incorrect pagination in the physical description field, a typing error in a fixed field, and so on.

  • a second ISBN may be added to the record, providing that the record is for the same manifestation—for example, for a different binding

  • preliminary paging may be added to the physical description field

  • in a record for a multi-volume work, a contents note may be added or expanded to reflect new volumes or parts, and added entries given for individual volumes

  • for a record for one volume of a multi-part work, details of the complete set can be added in the series area

  • the 008 fixed field character positions 11 to 14 may be amended to reflect an extension of the volumes or parts given in the contents field

  • temporary data enclosed in angle brackets < > may be updated, and angle brackets removed if completed data is supplied

  • a Dewey or LC class field, containing a number which occurs in a valid edition of the classification, may be added to the record if one is not already present

  • a Dewey field for a different edition of DDC, or a valid option within the same edition of DDC, may be added to the record

  • editor main entry may (and should) be changed to editor added entry

  • a statement of responsibility may be added

  • corporate body main entry may be changed to title or personal name main entry. (If it is changed, the corporate body 110 entry should be changed to a 710 entry.)

Full level record standard

The Libraries Australia Cataloguing Client manual defines a full level record as ‘completed to AACR2 cataloguing level 3’. The Expert Advisory Group has recommended the following additional requirements:

  • LC or Dewey classification number, based on the latest edition and applied to the fullest extent of the schedules, following preferred practice rather than options, and using alphabetic prefixes for Australian literature where applicable

  • Library of Congress subject headings, applied in accordance with the Library of Congress subject cataloging manual: subject headings

  • USMARC coding, including standard numbers where available, and including values in the Leader and coded data fields 006, 007, 008

  • access points using preferred form in the Libraries Australia authority file or LCSH or LCNA. Cataloguers are encouraged to perform authority control on the headings used in high level records.

For the required data for cataloguing onto the ANBD, see Required Data Elements.