Senate Order for entity contracts listing relating to the period 1 July 2020 to 30 June 2021

Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:

a. have not been fully performed as at 30 June 2021, or

b. have been entered into during the 12 months prior to 30 June 2021.

Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.

The reasons for including such confidentiality clauses include:

a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and

b. protection of other Commonwealth material and personal information.

The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.

Estimated cost of complying with this Order: $4,524.62

Basis of method used to estimate the cost: Hours incurred by staff collating and reviewing data based on per hour rates.

Contractor Subject matter Value of contract Start date Anticipated end date Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N) Reason/s Whether contract contains other requirements of confidentiality (Y/N) Reason/s
Purchases by the Library
AARNet Pty Ltd Provision of Telecommunication Services $271,051 08/03/2018 08/03/2022 N N/A Y Commercial
AcronymIT Pty Ltd Adobe Enterprise Term License $169,108.50 26/10/2019 25/10/2022 N N/A N N/A
ActewAGL Retail Energy Supply services $185,000.00 18/07/2020 18/01/2022 N N/A N N/A
Apex Covantage LLC Optical Character Recognition and Content Analysis Services $420,000.00 01/04/2019 30/03/2022 N N/A N N/A
Attune Consulting Pty Ltd Business Analyst Services $850,000.00 11/11/2019 30/06/2022 N N/A Y Commercial
Aurion Corporation Pty Ltd HR & Payroll System including additional modules $407,772.20 28/09/2009 27/09/2021 Y Commercial N N/A
Broadlex Services Pty Ltd Cleaning, Labouring, Recycling, Waste Management & Associated Services $4,631,000.00 01/04/2020 30/03/2025 N N/A N/A
Canon Business Services Australia Pty Ltd Mailroom Services $1,012,054.00 01/08/2018 01/07/2021 N N/A N/A
CCS Content Conversion Specialists GmbH Digital Library Infrastructure Replacement $1,673,999.00 12/09/2012 11/09/2022 Y Commercial N/A
Collard Clarke Jackson Canberra Pty Ltd Architectural Design Services $378,059.00 17/04/2019 17/04/2022 N N/A N/A
Comcare Australia Insurance services  $346,034 01/07/2020 30/06/2021 N N/A N N/A
Commonwealth of Australia (represented by the National Archives of Australia) License to occupy the National Archives of Australia Mitchell Repository $1,377,602.00 01/02/2020 31/01/2026 Y Commercial-in-confidence N N/A
Complete Office Supplies Pty Ltd Stationery & Office Supplies $550,000.00 08/09/2017 06/09/2022 N N/A N/A
Decoin Pty Ltd Lease for the Hume Annex  $3,905,342.00 01/07/2020 30/6/2025 N N/A N N/A
Department of Finance (Comcover) Insurance services  $691,330.00 01/07/2020 30/06/2021 N N/A N N/A
Digital Divide Data Ventures LLC Optical Character Recognition and Content Analysis Services $110,170.50 01/04/2019 30/03/2022 N N/A N N/A
Engineered Solutions for Building Sustainability Pty Ltd Consultancy Services for BMS review $152,130.00 14/01/2019 14/01/2022 N N/A N N/A
Ex Libris ILMS System $5,760,000.00 05/10/2002 30/06/2023 N N/A N/A
Finite Group (APAC) Pty Ltd Project Management of  Digital Scalability Project $131,054.00 18/01/2021 30/06/2021 N N/A Y Commercial
Finite Group (APAC) Pty Ltd Temporary contractor for IT software application development activities  $157,000.00 19/04/2021 18/10/2021 N N/A Y Commercial
Finite Group (APAC) Pty Ltd  Project management activities, including management of the IT component of a digitisation program $120,813.00 27/07/2020 08/01/2021 N N/A N/A
Finite Group (APAC) Pty Ltd  Temporary contractor for project management activities, including workflow analysis and identification of innovation opportunities  $258,000.00 07/09/2020 06/09/2021 N N/A N/A
Finite Group (APAC) Pty Ltd  Temporary contractor for system administration activities, including administer support for Windows and Linux infrastructure $111,919.50 06/10/2020 30/6/2021 N N/A N/A
Finite Group (APAC) Pty Ltd  Temporary contractor to undertake enterprise solution archtiecture activities. $193,308.23 23/11/2020 30/06/2021 N N/A N/A
Finite Group (APAC) Pty Ltd  Contractor personnel to undertake software development activities $167,578.40 30/11/2020 30/06/2021 N N/A N/A
Finite Group (APAC) Pty Ltd  Temporary contractor for IT software application development activities  $139,772.05 14/12/2020 30/06/2021 N N/A N/A
Fredon Air Pty Ltd Mechanical, Electrical and Motorised Shelving Maintenance Services $2,249,999.90 02/03/2020 01/03/2025 N N/A N/A
Fujitsu Australia Ltd Access Switch $243,371.52 21/05/2019 21/05/2024 N N/A N/A
Gartner Australasia Pty Ltd User License for IT knowledge base $150,351.66 01/01/2021 31/12/2021 N N/A Y Commercial
Hays Specialist Recruitment (Australia) Pty Ltd Temporary contractor for IT software application development activities.  $165,248.42 07/12/2020 30/06/2021 N N/A N/A
Hays Specialist Recruitment (Australia) Pty Ltd Temporary contractor for Senior Software Application Development/ Architect $124,003.98 09/03/2021 30/06/2021 N N/A Y Commercial
Hays Specialist Recruitment (Australia) Pty Ltd Project Management Services $304,700 21/05/2020 30/06/2022 N N/A Y Commercial and Privacy
Icon Agency Drupal Upgrade $198,000.00 04/01/2021 04/07/2021 N N/A Y Privacy
Ignite Temporary contractor as Treasured Voices Projects Officer.  $157,300.00 05/03/2020 30/06/2021 N N/A Y Commercial and Privacy
Infront Systems Pty Ltd Infront systems and infrastructure; computing servers and enterprise computing.  $187,096.80 20/04/2020 20/04/2025 N N/A N/A
Infront Systems Pty Ltd Storage System
Infront systems and infrastructure; computing servers and enterprise computing. 
$575,530.91 26/06/2020 30/06/2025 N N/A N/A
Infront Systems Pty Ltd Hardware and MSVM Licenses $189,952.00 30/07/2020 30/06/2025 N N/A N/A
Infront Systems Pty Ltd Sharepoint Migration Pilot Services $119,820.80 29/03/2021 21/06/2021 N N/A N N/A
Infront Systems Pty Ltd Dell EMC Isilon Nodes $1,161,056.53 17/06/2021 17/08/2021 N N/A N N/A
Infront Systems Pty Ltd Hardware and Licence
Infront systems and infrastructure; computing servers and enterprise computing. 
$633,084.00 30/07/2020 30/06/2025 N N/A N/A
JLL Public Sector Valuations Pty Ltd Collection Asset Valuation Services $353,100.00 01/03/2020 31/08/2024 N N/A N/A
Karlka Recruiting Group Pty Ltd To provide casual labour hire services to undertake quality assurance or digital capture and immage correction work for the Library's digitisation program.  $650,000.00 01/07/2020 30/06/2021 N N/A N/A
Kent Relocation Group Pty Ltd Offsite Relocation of Library Collection Material $373,120.00 13/01/2020 12/01/2022 N N/A N/A
KONICA MINOLTA BUSINESS SOLUTIONS AUSTRALIA PTY LTD Supply, installation, implementation and training of Major Office Machines, inculding New Fleet of 25 Konica Minolta Bizhub C458 MFDs.  $270,000.01 09/08/2019 08/08/2024 N N/A N/A
Lonergan Audience Analysis and Market Research $216,865.00 02/11/2020 20/02/2021 N N/A N/A
Manteena Commercial Pty Ltd Heating Ventilation and Air Conditioning Upgrade Project $10,263,891.00 21/07/2020 10/04/2022 Y Commercial-in-confidence  N/A
Manteena Commercial Pty Ltd Head Contractor to deliver Roof Replacement and ACM Remediation Project $7,670,630.00 22/12/2020 18/2/2022 Y Commercial-in-Confidence N N/A
Manteena Pty Ltd Office Refurbishment $517,330.00 07/08/2020 18/12/2021 N N/A N/A
Monitor Business Machines Pty Ltd Paid Printing System $132,814.00 05/03/2018 05/03/2023 N N/A N N/A
NewSouth Books Distribution and Representation Trade Publication Distribution Services $790,000.00 16/05/2016 15/05/2022 N N/A Y Commercial and Privacy
Northrop Consulting Engineers Pty Ltd Design & Superintendent Services for HVAC System Upgrade $602,800.00 23/11/2018 30/06/2023 N N/A N/A
OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd Libraries Australia - Cataloguing CBS software $4,033,687.00 19/01/2005 31/01/2022 N N/A N/A
OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd Libraries Australia - Cataloguing CBS software $4,028,028.94 19/01/2005 21/12/2021 N N/A N N/A
OCLC (UK) Limited (Online Computer Library Center Inc) VDX Licence & support Agreement $2,079,324.98 27/01/2005 31/10/2021 Y Commercial Y Commercial    
OCLC (UK) Ltd Libraries Australia Document Delivery, hosted service $665,692 10/05/2015 01/05/2022 N N/A Y Commercial and Privacy
OCLC Online Computer Library Center Inc. Libraries Australia -Database Access (WorldCat) $3,309,742 19/01/2005 30/06/2022 N N/A N/A
Preservica Limited Digital Library Infrastructure Replacement $1,726,394.00 28/09/2012 27/09/2022 N N/A N/A
Project Computing Pty Ltd Software Development Services $630,000.00 04/04/2019 30/06/2022 N N/A N N/A
Randstad Pty Ltd Professional services labour hire - Quality Assurance and Image Correction Services $200,000.00 01/07/2020 30/06/2021 N N/A N/A
Schindler Lifts Australia Comprehensive Lift Maintenance $109,984.00 09/01/2019 08/01/2022 N N/A N/A
Sydney Night Patrol & Inquiry Co Pty Ltd Provision of Protective Security, Guarding & related services $5,474,868.30 01/03/2014 31/08/2021 N N/A N/A
Technology One Limited Finance One System Annual License and Support Services $1,055,978.00 14/05/2021 14/05/2026 N N/A N N/A
The Australian National University -  AUTONOMY, AGENCY AND ASSURANCE INSTITUTE (3AI) Development of an Artificial Intelligence (AI) in Libraries Report $259,600.00 29/03/2021 31/12/2021 N N/A Y Commercial and Privacy
The Information Management Group Pty Ltd Scanning and Optical Character Recognition & Contenct Analysis Services $408,128 11/07/2019 01/04/2022 N N/A N N/A
The Trustee for Forward IT (Australia) Reading Room All in One PC Replacement $254,469.60 12/03/2020 12/03/2025 N N/A N/A
Thylacine Design & Project Management Pty Ltd Exhibition Design, Construction, Installation Services $121,823.35 13/04/2021 01/07/2021 N N/A N N/A
Ubercon Pty Limited Roof Replacement Project Management Services $194,040.00 12/06/2020 31/07/2021 N N/A Y Commercial
Ubercon Pty Limited Window Replacement Project Management Services $121,286.00 01/12/2020 31/12/2021 Y Commercial and Trade N N/A
Xenon Systems Pty Ltd Replacement of Australian Web Archive SOLR Servers $236,720.00 15/01/2020 15/01/2025 N N/A N N/A
Purchases from the Library
Anonymous To support Rare Books & Music Curator $480,000 24/04/2018 30/06/2022 Y Identity of Benefactor N N/A
Australian Catholic University Trove Collaborative Services $125,201 1/07/2019 30/06/2022 N N/A N N/A
Australian National University Library Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
Brisbane City Council Library Service Trove Collaborative Services $121,122 1/07/2019 30/06/2022 N N/A N N/A
Charles Sturt University: Bathurst Campus Library Trove Collaborative Services $125,201 1/07/2019 30/06/2022 N N/A N N/A
CSIRO: Library Services Trove Collaborative Services $111,093 1/07/2019 30/06/2022 N N/A N N/A
Curtin University Library  Trove Collaborative Services $196,745 1/07/2019 30/06/2022 N N/A N N/A
Deakin University Library Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
Flinders University: Central Library Trove Collaborative Services $125,201 1/07/2019 30/06/2022 N N/A N N/A
Griffith University Library Trove Collaborative Services $196,744 1/07/2019 30/06/2022 N N/A N N/A
La Trobe University Library Trove Collaborative Services $250,402 1/07/2019 30/06/2022 N N/A N N/A
Libraries Board of Queensland National edeposit (NED) Software Build & Service Implementation $451,770 1/11/2017 1/03/2022 N N/A N N/A
Libraries Board of South Australia National edeposit (NED) Software Build & Service Implementation $301,180 1/11/2017 1/03/2022 N N/A N N/A
Libraries Board of Victoria National edeposit (NED) Software Build & Service Implementation $451,770 1/11/2017 1/03/2022 N N/A N N/A
Libraries Board of Western Australia National edeposit (NED) Software Build & Service Implementation $301,180 1/11/2017 1/03/2022 N N/A N N/A
Library Council of New South Wales National edeposit (NED) Software Build & Service Implementation $451,770 1/11/2017 1/03/2022 N N/A N N/A
Macquarie University Library Trove Collaborative Services $196,745 1/07/2019 30/06/2022 N N/A N N/A
Monash University Library Trove Collaborative Services $447,147 1/07/2019 30/06/2022 N N/A N N/A
Poppy and Maude Pty Ltd Catering Services $1,272,000 8/12/2014 12/07/2022 N N/A N N/A
Queensland University of Technology Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
RMIT Training Pty Ltd Provision of Digitised Images $330,390 5/02/2001 1/01/2022 Y Commercial in Confidence N N/A
RMIT University Library Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
State Library of New South Wales Trove Collaborative Services $251,069 1/07/2019 30/06/2022 N N/A N N/A
State Library of Queensland Trove Collaborative Services $166,360 1/07/2019 30/06/2022 N N/A N N/A
State Library of Victoria Trove Collaborative Services $143,430 1/07/2019 30/06/2022 N N/A N N/A
Susan and Isaac Wakil Foundation Pty Ltd Donation for Digitisation of the Library's Performing Arts Collection $1,000,000.00 19/03/2021 30/06/2022 N N/A N N/A
The Crown in Right of Tasmania (represented by the Department of Education Tasmania) National edeposit (NED) Software Build & Service Implementation $150,590 1/11/2017 1/03/2022 N N/A N N/A
The University of Queensland Library Trove Collaborative Services $357,717 1/07/2019 30/06/2022 N N/A N N/A
University of Adelaide : Barr Smith Library Trove Collaborative Services $196,745 1/07/2019 30/06/2022 N N/A N N/A
University of Melbourne Scholarly Services Trove Collaborative Services $357,718 1/07/2019 30/06/2022 N N/A N N/A
University of New South Wales: UNSW Library Trove Collaborative Services $357,718 1/07/2019 30/06/2022 N N/A N N/A
University of Newcastle: Auchmuty Library Trove Collaborative Services $196,745 1/07/2019 30/06/2022 N N/A N N/A
University of South Australia Library Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
University of Sydney: The University of Sydney Library Trove Collaborative Services $357,718 1/07/2019 30/06/2022 N N/A N N/A
University of Tasmania Library Trove Collaborative Services $125,201 1/07/2019 30/06/2022 N N/A N N/A
University of Technology Sydney: University Library Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
University of Western Australia Library Trove Collaborative Services $250,403 1/07/2019 30/06/2022 N N/A N N/A
University of Wollongong Library Trove Collaborative Services $125,201 1/07/2019 30/06/2022 N N/A N N/A
Victoria University Libraries Trove Collaborative Services $125,201 1/07/2019 30/06/2022 N N/A N N/A