Senate Order for entity contracts listing relating to the period 1 January 2021 to 31 December 2021

Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:

a. have not been fully performed as at 31 December 2021, or

b. have been entered into during the 12 months prior to 31 December 2021.

Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.

The reasons for including such confidentiality clauses include:

a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and

b. protection of other Commonwealth material and personal information.

The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.

Estimated cost of complying with this Order: $1,152.90

Basis of method used to estimate the cost: Hours incurred by staff collating and reviewing data based on per hour rates.

Contractor Subject matter Value of contract Start date Anticipated end date Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N) Reason/s Whether contract contains other requirements of confidentiality (Y/N) Reason/s
Purchases by the Library
AARNet Pty Ltd Provision of Telecommunication Services $271,051 08/03/2018 08/03/2022 N N/A N Cl. 13 provides for general protection of Confidential Information
AcronymIT Pty Ltd Adobe Enterprise Term License $169,108.50 26/10/2019 25/10/2022 N N/A N N/A
ActewAGL Retail Energy Supply services $185,000.00 18/07/2020 18/01/2022 N N/A N N/A
Apex Covantage LLC Optical Character Recognition and Content Analysis Services $420,000.00 01/04/2019 30/03/2022 N N/A N N/A
Attune Consulting Pty Ltd Business Analyst Services $850,000.00 11/11/2019 30/06/2022 N N/A N Cl. 4 provides for general proctection of confidential information and Attachment C provides for the Deed of Confidentiality, IP and Moral Rights
Aurion Corporation Pty Ltd HR & Payroll System including additional modules $433,772.20 03/10/2009 03/07/2023 Y Commercial N N/A
Broadlex Services Pty Ltd Cleaning, Labouring, Recycling, Waste Management & Associated Services $4,631,000.00 01/04/2020 30/03/2025 N N/A N/A
CCS Content Conversion Specialists GmbH Digital Library Infrastructure Replacement $1,673,999.00 12/09/2012 11/09/2022 Y Commercial N/A
Collard Clarke Jackson Canberra Pty Ltd Architectural Design Services $378,059.00 17/04/2019 17/04/2022 N N/A N/A
Comcare Australia Insurance services  $434,683.00 01/07/2021 30/06/2022 N N/A N N/A
Commonwealth of Australia (represented by the National Archives of Australia) License to occupy the National Archives of Australia Mitchell Repository $1,377,602.00 01/02/2020 31/01/2026 Y Commercial-in-confidence N N/A
Complete Office Supplies Pty Ltd Stationery & Office Supplies $550,000.00 08/09/2017 06/09/2022 N N/A N/A
Decoin Pty Ltd Lease for the Hume Annex  $3,905,342.00 01/07/2020 30/6/2025 N N/A N N/A
Digital Divide Data Ventures LLC Optical Character Recognition and Content Analysis Services $110,170.50 01/04/2019 30/03/2022 N N/A N N/A
Engineered Solutions for Building Sustainability Pty Ltd Consultancy Services for BMS review $152,130.00 14/01/2019 14/01/2022 N N/A N N/A
Ex Libris ILMS System $5,760,000.00 05/10/2002 30/06/2023 N N/A N/A
Finite Group (APAC) Pty Ltd Project Management of  Digital Scalability Project $131,054.00 18/01/2021 30/06/2021 N N/A Y Supplier Fee Rates
Finite Group (APAC) Pty Ltd Temporary contractor for IT software application development activities  $105,688.00 19/04/2021 18/10/2021 N N/A Y Supplier Fee Rates
Fredon Air Pty Ltd Mechanical, Electrical and Motorised Shelving Maintenance Services $2,249,999.90 02/03/2020 01/03/2025 N N/A N/A
Fujitsu Australia Ltd Access Switch $243,371.52 21/05/2019 21/05/2024 N N/A N/A
Hays Specialist Recruitment (Australia) Pty Ltd Temporary contractor for Senior Software Application Development/ Architect $124,003.98 09/03/2021 30/06/2021 N N/A Y Supplier Fee Rates
Hays Specialist Recruitment (Australia) Pty Ltd Project Management Services $304,700 21/05/2020 30/06/2022 N N/A N Cl 6 & 8 of SON3538332 contains general Confidentiality and Privacy obligations.
Sch 4 contains a template Deed of Confidentiality
Icon Agency Drupal Upgrade $198,000.00 04/01/2021 04/07/2021 N N/A Y Contract contains a requirement for the Contractor to maintain confidentiality of all material accessed through the NLA Website and for Specified Personnel to provide a Deed of Confidentiality.
Ignite Temporary contractor as Treasured Voices Projects Officer.  $253,000.00 05/03/2020 30/06/2022 N N/A N Cl 6 & 8 of SON3538332 contains general Confidentiality and Privacy obligations. Sch 4 contains a template Deed of Confidentiality
Infront Systems Pty Ltd VSan ready nodes for disaster recovery $187,096.80 20/04/2020 20/04/2025 N N/A N/A
Infront Systems Pty Ltd Storage System
Infront systems and infrastructure; computing servers and enterprise computing. 
$575,530.91 26/06/2020 30/06/2025 N N/A N/A
Infront Systems Pty Ltd Hardware and MSVM Licenses $189,952.00 30/07/2020 30/06/2025 N N/A N/A
Infront Systems Pty Ltd Sharepoint Migration Pilot Services $119,820.80 29/03/2021 21/06/2021 N N/A Y Contractor to sign Deed of Confidentiality
Infront Systems Pty Ltd Dell EMC Isilon Nodes $1,161,056.53 17/06/2021 17/08/2021 N N/A N N/A
Infront Systems Pty Ltd Hardware and Licence
Infront systems and infrastructure; computing servers and enterprise computing. 
$633,084.00 30/07/2020 30/06/2025 N N/A N/A
JLL Public Sector Valuations Pty Ltd Collection Asset Valuation Services $353,100.00 01/03/2020 31/08/2024 N N/A N/A
Kent Relocation Group Pty Ltd Offsite Relocation of Library Collection Material $419,749.00 13/01/2020 12/01/2023 N N/A N/A
KONICA MINOLTA BUSINESS SOLUTIONS AUSTRALIA PTY LTD Supply, installation, implementation and training of Major Office Machines, inculding New Fleet of 25 Konica Minolta Bizhub C458 MFDs.  $270,000.01 09/08/2019 08/08/2024 N N/A N/A
Manteena Commercial Pty Ltd Heating Ventilation and Air Conditioning Upgrade Project $10,263,891.00 21/07/2020 10/04/2022 Y Commercial-in-confidence  N/A
Manteena Commercial Pty Ltd Head Contractor to deliver Roof Replacement and ACM Remediation Project $8,614,579.35 22/12/2020 30/06/2023 Y Commercial-in-Confidence N N/A
GHD Pty Ltd Design Consultancy Fees for ACM Remediation and Roof Replacement $146,906.10 21/5/20 31/12/22 y Commercial-in-Confidence N/A
Manteena Commercial Pty Ltd Head Contractor to deliver LG2 Refurbishment $3,536,739.21 9/08/21 30/11/2022 Y Commercial-in-Confidence N/A
ABS Facade Replacement windows project $352,969.17 20/01/21 31/10/2021 Y Commercial-in-Confidence N/A
Monitor Business Machines Pty Ltd Paid Printing System $132,814.00 05/03/2018 05/03/2023 N N/A N N/A
NewSouth Books Distribution and Representation Trade Publication Distribution Services $790,000.00 16/05/2016 15/05/2022 N N/A N Cl 4 & 5 contain general Confidentiality and Privacy Obligations
Northrop Consulting Engineers Pty Ltd Design & Superintendent Services for HVAC System Upgrade $602,800.00 23/11/2018 30/06/2023 N N/A N/A
OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd Libraries Australia - Cataloguing CBS software $4,355,832.33 19/01/2005 20/12/2022 N N/A N N/A
OCLC (UK) Limited (Online Computer Library Center Inc) VDX Licence & support Agreement $2,234,483.95 27/01/2005 31/10/2022 Y Commercial Y Commercial    
OCLC (UK) Ltd Libraries Australia Document Delivery, hosted service $798,056.74 10/05/2015 01/05/2022 N N/A Y Specific protection for personal information. Note cl. 28 provides for general protection for Confidential Information; Note Deed of Confidentiality has not been used.
OCLC Online Computer Library Center Inc. Libraries Australia -Database Access (WorldCat) $3,610,923.28 19/01/2005 30/06/2022 N N/A N/A
Preservica Limited Digital Library Infrastructure Replacement $1,726,394.00 28/09/2012 27/09/2022 N N/A N/A
Project Computing Pty Ltd Software Development Services $630,000.00 04/04/2019 30/06/2022 N N/A N N/A
Schindler Lifts Australia Comprehensive Lift Maintenance $109,984.00 09/01/2019 08/01/2022 N N/A N/A
Technology One Limited Finance One System Annual License and Support Services $1,055,978.00 14/05/2021 14/05/2026 N N/A N N/A
The Australian National University -  AUTONOMY, AGENCY AND ASSURANCE INSTITUTE (3AI) Development of an Artificial Intelligence (AI) in Libraries Report $259,600.00 29/03/2021 31/12/2021 N N/A Y Cls 28 and 29 contains general Confidentiality and Privacy Obligations. Requirement for Confidentiality Deed.
The Information Management Group Pty Ltd Scanning and Optical Character Recognition & Contenct Analysis Services $408,128  11/07/2019 01/04/2022 N N/A N N/A
The Trustee for Forward IT (Australia) Reading Room All in One PC Replacement $254,469.60 12/03/2020 12/03/2025 N N/A N/A
Thylacine Design & Project Management Pty Ltd Exhibition Design, Construction, Installation Services $121,823.35 13/04/2021 01/07/2021 N N/A Y Requirement for Confidentiality Deed.
Ubercon Pty Limited Roof Replacement Project Management Services $468,600.00 12/06/2020 31/07/2022 N N/A Y Commercial
Ubercon Pty Limited Window Replacement Project Management Services $232,826.00 01/12/2020 31/12/2022 Y Commercial and Trade N N/A
Xenon Systems Pty Ltd Replacement of Australian Web Archive SOLR Servers $236,720.00 15/01/2020 15/01/2025 N N/A N N/A
Wilson Security Pty Ltd Protective Security Guarding and Related Services $2,793,914.74 01/09/2021 01/09/2024 Y Commercial Y Location security and access information.
Canon Business Services Australia Pty Ltd (trading as Converga) Mailroom and Freight Services $663,556.00 02/07/2021 02/07/2023 N N/A Y Commercial/ Personal Information
MTP Services Pty Ltd Labour Hire and Recruitment - Business Analyst $302,000.00 07/12/2021 30/06/2022 N N/A Y Commercial
Finite Group (APAC) Pty Ltd Labour Hire and Recruitment - Quality Assurance Services $83,512.00 27/09/2021 14/01/2022 N N/A Y Commercial
The Information Management Group Pty Ltd Combined Scanning and OCR Digitisation Services $240,000.00 25/08/2021 31/06/2022 N N/A N N/A
Infront Systems Pty Ltd Sharepoint Digital Workspace $194,800.10 08/11/2021 17/04/2022 N N/A Y Deed of Confidentiality
MTP Services Pty Ltd Labour Hire and Recruitment - Business Analyst $220,000.00 27/09/2021 30/06/2022 N N/A Y Commercial
Oracle Corporation Australia Pty Ltd Supply, installation and support of IT Hardware $103,294.50 24/09/2021 24/05/2022 Y Commercial Y Commercial
Infront Systems Pty Ltd Unity Storage Array Support $117,458.61 15/10/2021 15/10/2022 N N/A N N/A
Legal Transcripts Pty Ltd Transcription Services - Oral History & Folklore Collection Material $740,000.00 15/07/2021 15/07/2023 N N/A Y Treatment of transcripts and audio material , including any Personal Information as confidential material.
Infront Systems Pty Ltd Supply of IT Hardware - Isilon Nodes $399,857.70 26/10/2021 26/10/2022 N N/A N N/A
Infront Systems Pty Ltd Supply, installation and support of IT Hardware - DELL POWEREDGE SERVERS $287,974.86 10/11/2021 10/11/2022 N N/A N N/A
Hays Specialist Recruitment (Australia) Pty Ltd Labour Hire and Recruitment - Senior Software Applications Developer $167,000.00 6/12/2021 30/06/2022 N N/A N N/A
DFP Recruitment Pty Ltd  Labour Hire and Recruitment - Senior Executive Assistant to the Director General. $210,000.00 4/1/2022 3/1/2023 N N/A N N/A
Gartner Australasia Pty Ltd User License for IT knowledge base $136,683.33 01/01/2021 31/12/2021 N N/A Y General protection of Library information
Ethan Group Supply of IT Hardware - Microsoft Surface  $310,000.00 20/12/2021 31/03/2025 N N/A N N/A
Digital61 Pty Ltd  Disaster Recovery Documentation Uplift $150,000.00 24/12/2021 30/06/2022 Y Commercial Y Security and integrity of the National Library of Australia its staff, patrons and vendors
Finite Group APAC Pty Ltd Labour Hire and Recruitment - Project Manager, Treasured Voices Digital Scalability $354,640.00 01/07/2021 30/06/2022 N N/A Y Commercial
Waringtonfire Australia Pty Ltd Fire Engineering Services  $130,927.50 30/07/2021 30/07/2024 N N/A Y General protection of Library information
Finite Group APAC Pty Ltd Labour Hire and Recruitment - Software Application Development $316,888.00 01/07/2021 30/06/2022 N N/A Y Commercial
Finite Group APAC Pty Ltd Labour Hire and Recruitment - Senior Software Application Developer $318,032.00 01/07/2021 30/06/2022 N N/A Y Commercial
HiTech Group Australia Ltd Labour Hire and Recruitment - Senior Applications Developer $119,913.75 01/07/2021 19/11/2021 N N/A N N/A
Hays Specialist Recruitment (Australia) Pty Ltd Labour Hire and Recruitment - Project Manager, Treasured Voices $121,792.01 01/07/2021 07/01/2022 N N/A N N/A
Karlka Recruiting Group Pty Ltd To provide casual labour hire services to undertake quality assurance or digital capture and immage correction work for the Library's digitisation program.  $550,000.00 01/07/2021 30/06/2022 N N/A N N/A
Randstad Pty Limited Labour Hire and Recruitment $550,000.00 01/07/2021 30/06/2022 N N/A N N/A
Syncrotech Systems Pty Ltd Supply, installation and support of IT Hardware $159,137.07 25/06/2021 30/06/2026 N N/A N N/A
Finite Group APAC Pty Ltd Senior Business Change Project Manager - Treasured Voices $285,000.00 21/06/2021 30/06/2022 N N/A N N/A
ActewAGL Retail Electricity Supply Services $4,728,000.00 01/07/2021 30/06/2024 Y Commercial N N/A
Department of Finance (Comcover) Insurance services  $696,244.29  01/07/2021 30/06/2022 N N/A N N/A
Purchases from the Library
Australian Catholic University Trove Collaborative Services $125,201 7/1/2019 6/30/2022 N N/A N N/A
Australian National University Library Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
Brisbane City Council Library Service Trove Collaborative Services $121,122 7/1/2019 6/30/2022 N N/A N N/A
Charles Sturt University: Bathurst Campus Library Trove Collaborative Services $125,201 7/1/2019 6/30/2022 N N/A N N/A
CSIRO: Library Services Trove Collaborative Services $111,093 7/1/2019 6/30/2022 N N/A N N/A
Curtin University Library  Trove Collaborative Services $196,745 7/1/2019 6/30/2022 N N/A N N/A
Deakin University Library Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
Flinders University: Central Library Trove Collaborative Services $125,201 7/1/2019 6/30/2022 N N/A N N/A
Griffith University Library Trove Collaborative Services $196,744 7/1/2019 6/30/2022 N N/A N N/A
La Trobe University Library Trove Collaborative Services $250,402 7/1/2019 6/30/2022 N N/A N N/A
Libraries Board of Queensland National edeposit (NED) Software Build & Service Implementation $451,770 11/1/2017 3/1/2022 N N/A N N/A
Libraries Board of South Australia National edeposit (NED) Software Build & Service Implementation $301,180 11/1/2017 3/1/2022 N N/A N N/A
Libraries Board of Victoria National edeposit (NED) Software Build & Service Implementation $451,770 11/1/2017 3/1/2022 N N/A N N/A
Libraries Board of Western Australia National edeposit (NED) Software Build & Service Implementation $301,180 11/1/2017 3/1/2022 N N/A N N/A
Library Council of New South Wales National edeposit (NED) Software Build & Service Implementation $451,770 11/1/2017 3/1/2022 N N/A N N/A
Macquarie University Library Trove Collaborative Services $196,745 7/1/2019 6/30/2022 N N/A N N/A
Monash University Library Trove Collaborative Services $447,147 7/1/2019 6/30/2022 N N/A N N/A
Poppy and Maude Pty Ltd Catering Services $1,272,000 12/8/2014 7/12/2022 N N/A N N/A
Queensland University of Technology Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
RMIT Training Pty Ltd Provision of Digitised Images $330,390 2/5/2001 1/1/2022 Y Commercial in Confidence N N/A
RMIT University Library Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
State Library of New South Wales Trove Collaborative Services $251,069 7/1/2019 6/30/2022 N N/A N N/A
State Library of Queensland Trove Collaborative Services $166,360 7/1/2019 6/30/2022 N N/A N N/A
State Library of Victoria Trove Collaborative Services $143,430 7/1/2019 6/30/2022 N N/A N N/A
The Crown in Right of Tasmania (represented by the Department of Education Tasmania) National edeposit (NED) Software Build & Service Implementation $150,590 1/11/2017 1/03/2022 N N/A N N/A
The University of Queensland Library Trove Collaborative Services $357,717 7/1/2019 6/30/2022 N N/A N N/A
University of Adelaide : Barr Smith Library Trove Collaborative Services $196,745 7/1/2019 6/30/2022 N N/A N N/A
University of Melbourne Scholarly Services Trove Collaborative Services $357,718 7/1/2019 6/30/2022 N N/A N N/A
University of New South Wales: UNSW Library Trove Collaborative Services $357,718 7/1/2019 6/30/2022 N N/A N N/A
University of Newcastle: Auchmuty Library Trove Collaborative Services $196,745 7/1/2019 6/30/2022 N N/A N N/A
University of South Australia Library Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
University of Sydney: The University of Sydney Library Trove Collaborative Services $357,718 7/1/2019 6/30/2022 N N/A N N/A
University of Tasmania Library Trove Collaborative Services $125,201 7/1/2019 6/30/2022 N N/A N N/A
University of Technology Sydney: University Library Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
University of Western Australia Library Trove Collaborative Services $250,403 7/1/2019 6/30/2022 N N/A N N/A
University of Wollongong Library Trove Collaborative Services $125,201 7/1/2019 6/30/2022 N N/A N N/A
Victoria University Libraries Trove Collaborative Services $125,201 7/1/2019 6/30/2022 N N/A N N/A