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- Processing and describing our collections
2020 Summer Scholars, left to right: Katerina Bryant, Rosa Campbell, Joseph Steinberg, Tianna Killoran & Daniel McKay
Applications are now closed for the 2021 Summer Scholarships program. Applications for the 2022 program will open in July 2021.
Summer Scholarships support younger scholars, and a scholar of from rural or regional Australia of any age, who require access to the Library’s collections to assist their postgraduate research.
These scholarships are made possible through the generosity of the family of the late Norman McCann (a former National Library Council Member), John and Heather Seymour, Carol Moya Mills (former Charles Sturt University Librarian) and a generous Library Patron.
Up to five scholarships are available:
- 2 Norman McCann Scholarships for research into Australian history, Australian literature, librarianship, archives administration, or museum studies
- 1 Seymour Scholarship for biographical research
- 1 Carol Moya Mills Scholarship, on any subject, for a scholar from regional or rural Australia
- 1 National Library of Australia Scholarship, on any subject, with preference given to Indigenous scholars
Scholars spend six weeks at the Library, from 11 January to 19 February 2021, and receive:
- $6000 for use as a stipend, travel and accommodation support
- special and supported access to collections
- access to the Fellows room, with full office facilities and a personal workstation
The scholarships are open to students who:
- have commenced PhD study, and
- are Australian citizens or permanent residents.
In addition to the above:
- for the Norman McCann, Seymour and National Library of Australia Scholarships, applicants must be under the age of 35 at 31 December in the year of their application. This age limit is a condition requested by the donors
- for the Carol Moya Mills, applicants can be of any age but must be from regional or remote Australia
- for the National Library of Australia Scholarship preference is given to Indigenous scholars
Preference for all scholarships is given to applicants who would find it difficult to access the Library’s collections (for example, due to distance from Canberra).
Completing the application form
Applications must be submitted online. Hardcopy or offline applications will not be considered.
Applications close on 5pm, Friday 28 August 2020 (AEST). Late applications or support material will not be accepted. You should allow for any time difference, and internet connection or submission issues. Results of the selection process will be made public by early November 2020.
Mandatory fields, and word and file size limits apply. You will not be able to submit your application if the mandatory fields have not been completed or limits are exceeded. You can preview the form before starting an application, which will show you where limits apply. Once started, please save your form regularly. You can save and edit the application, however, no changes are possible after you have submitted.
Your application should demonstrate knowledge of the Library’s collections that are relevant to your project. This can be done using the Library catalogue. The Library’s Ask a Librarian service may also provide some initial guidance. Applicants should also demonstrate awareness of any access or rights issues that may apply to access to the selected collection items. Information about access conditions can be found the catalogue record.
To complete the application, you will need to provide:
- a CV (maximum two A4 pages)
- a certified transcript of your academic record
- a recently completed piece of research writing such as a thesis chapter
- project description
- a list of the collection materials you wish to access
- contact details of two referees. Provide referees with a copy of your application, which you can download or print. Referees will be contacted by the Library after applications have been shortlisted.
How are applications assessed?
Applications are assessed by Library staff, with the final assessment and decision made by the Fellowships Advisory Committee against the following criteria:
- the applicant’s academic potential and capacity for research
- the value and quality of the proposed research at the Library
- the relevance of the National Library's collections to the proposed research
Members of the Fellowships Advisory Committee include representatives from the learned Academies, relevant peak bodies, and the Director-General of the National Library.
Decisions will be announced by early November 2020. Successful applicants will receive a Letter of Offer and have their names published on the Library’s website. Unsuccessful applicants will be notified by email and may request feedback by contacting firstname.lastname@example.org
What is expected of a Summer Scholar?
Successful applicants will receive a Letter of Offer along with a Conditions of Appointment agreement that must be signed and returned. These documents outline the terms and conditions under which the Scholarship will proceed.
Funding is paid directly to the individual in week 1 of their residency. As this support may have tax implications, it is recommended Scholars seek professional financial advice
All intellectual property rights (including copyright) in any work produced by the Scholar during their residency will vest in the Scholar on its creation.
Summer Scholars are expected to:
- participate in activities organised by the Library in partnership with other cultural institutions’ scholar programs
- give a presentation to Library staff and invited guests on the progress of their research
- acknowledge the donors and assist the Library to promote the scholarships through communications and media
- provide a report within one month of finishing their residency outlining their experience, which will inform the Library and the Fellowships Advisory Committee
Get inspired: read more about the work of our previous Summer Scholars
Privacy and confidentiality
The Library is committed to protecting your privacy. We are bound by and comply with our obligations under the Australia Privacy Principles outlines in Schedule 1 of the Privacy Act 1988 (Cth.)
When you submit an application for a fellowship, we may collect personal information from you such as your title, name, address, telephone number, email address, age group, name of your organisation, employment and education details, as well as any other information you include in your application. We may also collect sensitive information about you including whether you self-identify as Aboriginal or Torres Strait Islander origin.
We may give the personal information we collect from you to our employees, contractors, members of the relevant Fellowship, Scholarship or Grant Advisory Committee, and by any government or governmental body, authority or agency having authority over the Library, so we can:
- assess your application and manage the Fellowships, Scholarships and Grants programs;
- contact you to seek additional information about your application;
- where selection restrictions apply, informing assessors of the Fellowship, Scholarship or Grant program of your geographic location or age group;
- provide you with information about future Fellowships, Scholarships and Grants programs which may be of interest (you can opt out of these updates at any time); and
- research, assess, monitor and analyse our fellowship programs and activities
Successful applicants’ names, title, position, employer, title of the fellowship project and the Fellowship, Scholarship or Grant awarded may be published on our website and social media platforms.
If you do not provide us with the above personal information, we will not be able to:
- consider you for any Fellowship, Scholarship or Grant you may wish to apply for;
- provide you with information on upcoming Fellowship, Scholarship or Grant rounds
We use SmartyGrants, a cloud-based grant management system, to collect and store Fellowship, Scholarship and Grant applications. In providing this service, SmartyGrants may collect personal information submitted as part of an application form. SmartyGrants uses Amazon’s cloud-based filed storage system AWS S3, which is encrypted. All files stored within AWS S3 are located on servers controlled and managed by Amazon and are physically located in Australia.
We will keep any information in connection with your application for a Fellowship, Scholarship or Grant confidential to the extent that it meets all of the three conditions below:
- you clearly identify the information as confidential and explain why we should treat it as confidential;
- the information is commercially sensitive; and
- revealing the information would cause unreasonable harm to you or someone else.
We may disclose confidential information:
- to members of the Fellowship, Scholarship or Grant Advisory Committee and the Library’s employees and contractors, to help us manage the Fellowship, Scholarship or Grant programs effectively; and
- to employees and contractors of the Library so we can research, assess, monitor and analyse our programs and activities.
We may also disclose confidential information if:
- required by law, or as required of the Library by any government or governmental body, authority or agency having authority over the Library;
- required in connection with legal proceedings;
- necessary for the proper discharge of the Library’s public accountability or reporting functions, including for the provision of information to a Minister, Parliament or a parliamentary committee;
- required for the purpose of conducting an audit;
- you agree to the information being disclosed; or
- someone other than us has made the confidential information public