Senate Order for entity contracts listing relating to the period 1 January 2020 to 31 December 2020

 

Pursuant to the Senate Order for entity contracts the following table sets out contracts entered into by the National Library of Australia which provide for a consideration to the value of $100,000 or more (GST inclusive) and which:

a. have not been fully performed as at 31 December 2020, or

b. have been entered into during the 12 months prior to 31 December 2020.

Most of the contracts listed contain confidentiality provisions of a general nature that are designed to protect the confidential information of the parties that may be obtained or generated in carrying out the contract.

The reasons for including such confidentiality clauses include:

a. ordinary commercial prudence that requires protection of trade secrets, proprietary information and the like; and

b. protection of other Commonwealth material and personal information.

The entity head of the National Library of Australia has assured that the listed contracts do not contain any inappropriate confidentiality provisions.

Estimated cost of complying with this Order: $4,524.62

Basis of method used to estimate the cost: Hours incurred by staff collating and reviewing data based on per hour rates.

 

Contractor

Subject matter

Value of contract

Start date

Anticipated end date

Whether contract contains provisions requiring the parties to maintain confidentiality of any of its provisions (Y/N)

Reason/s

Whether contract contains other requirements of confidentiality

(Y/N)

Reason/s

Purchases by the Library

AARNet Pty Ltd

Provision of Telecommunication Services

$271,051

8/03/2018

8/03/2021

N

N/A

N

N/A

AcronymIT Pty Ltd

Adobe Enterprise Term License

$169,109

26/10/2019

25/10/2022

N

N/A

N

N/A

ActewAGL Retail

Energy Supply services

$185,000

18/07/2020

18/01/2022

N

N/A

N

N/A

Altarama Information Systems Pty Ltd

Provision of Software Licence & Support

$274,385

7/05/2008

1/06/2021

N

N/A

N

N/A

Apex Covantage LLC

Optical Character Recognition and Content Analysis Services

$420,000

1/04/2019

30/03/2022

N

N/A

N

N/A

Attune Consulting Pty Ltd

Trove Modernisation

$525,114

3/06/2019

30/06/2021

N

N/A

N

N/A

Attune Consulting Pty Ltd

Business Analyst Services

$530,000

11/11/2019

30/06/2021

N

N/A

N

N/A

Aurion Corporation Pty Ltd

HR & Payroll System including additional modules

$407,772

28/09/2009

27/09/2021

Y

Commercial

N

N/A

Comcare Australia

Insurance services

$292,006

1/07/2019

30/06/2021

N

N/A

N

N/A

Broadlex Services Pty Ltd

Cleaning, Labouring, Recycling, Waste Management & Associated Services

$4,631,000

1/04/2020

30/03/2025

N

N/A

N

N/A

 Converga Pty Ltd

Mailroom services

$1,012,054

1/08/2018

7/01/2021

N

N/A

N

N/A

CCS Content Conversion Specialists GmbH

Digital Library Infrastructure Replacement

$1,673,999

12/09/2012

11/09/2022

Y

Commercial

N

N/A

Collard Clarke Jackson Canberra Pty Ltd

Architectural Design Services

$378,059

17/04/2019

17/04/2022

N

N/A

N

N/A

Department of Finance (Comcover)

Insurance services

$691,330.16

1/07/2019

30/06/2021

N

N/A

N

N/A

Complete Office Supplies Pty Ltd

Stationery & Office Supplies

$550,000

8/09/2017

6/09/2022

N

N/A

N

N/A

Decoin Pty Ltd

Lease for the Hume Annex

$3,905,342

1/07/2020

30/6/2025

N

N/A

N

N/A

Hays Specialist Recruitment (Australia) Pty Ltd

Temporary contractor to undertake project management and related services for projects across the Library, including in Pictures and Manuscripts

$450,000

4/12/2019

30/06/2021

N

N/A

N

N/A

Digital Divide Data Ventures LLC

Optical Character Recognition and Content Analysis Services

$110,171

1/04/2019

30/03/2022

N

N/A

N

N/A

Engineered Solutions for Building Sustainability Pty Ltd

Consultancy Services for HVAC review

$251,861

26/02/2018

30/06/2021

N

N/A

N

N/A  

Engineered Solutions for Building Sustainability Pty Ltd

Consultancy Services for BMS review

$152,130

14/01/2019

14/01/2022

N

N/A

N

N/A 

Espresso Communications Pty Limited

Communications, Media & Stakeholder Engagement Services

$167,343

25/05/2020

30/08/2020

N

N/A

N

N/A

Ethan Group Pty Ltd

Procurement of Monitors

$191,070

1/01/2020

28/02/2020

N

N/A

N

N/A

Ex Libris

ILMS System

$5,760,000

5/10/2002

30/06/2023

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Contractor personnel to undertake software development activities

$169,000

30/11/2020

30/06/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for project management activities, including administer and support Windows and Linux infrastructure

$135,000

14/09/2020

13/03/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for IT software application development activities

$563,000

1/07/2019

30/06/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for lead test analyst activities for the Trove Modernisation Program

$552,300

1/07/2019

30/06/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for project management activities, including workflow analysis and identification of innovation opportunities

$258,000

7/09/2020

6/09/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for project management activities, including management of the IT component of the Treasured Voices program.

$122,122

27/07/2020

8/01/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for system administration activities, including administer support for Windows and Linux infrastructure

$126,000

6/10/2020

2/04/2021

N

N/A

N

N/A

Finite Group (APAC) Pty Ltd

Temporary contractor for IT software application development activities

$152,000

14/12/2020

30/06/2021

N

N/A

N

N/A

The Trustee for Forward IT (Australia)

Reading Room All in One PC Replacement

$254,470

12/03/2020

12/03/2025

N

N/A

N

N/A

Fredon Air Pty Ltd

Mechanical, Electrical and Motorised Shelving Maintenance Services

$2,250,000

2/03/2020

1/03/2025

N

N/A

N

N/A

Fujitsu Australia Ltd

Access Switch

$243,372

21/05/2019

21/05/2024

N

N/A

N

N/A

Gartner Australiasia Pty Limited

Strategic IT Advice 2020

$156,530

1/03/2020

28/02/2021

N

N/A

N

N/A

Gartner Australiasia Pty Limited

Strategic IT Advice 2021

$150,352

1/01/2021

31/12/2021

N

N/A

N

N/A

Hays Specialist Recruitment (Australia) Pty Ltd

Temporary contractor as Treasured Voices Projects Team lead

$156,200

21/05/2020

30/06/2021

N

N/A

N

N/A

KONICA MINOLTA BUSINESS SOLUTIONS AUSTRALIA PTY LTD

Supply, installation, implementation and training of Major Office Machines, inclding New Fleet of 25 Konica Minolta Bizhub C458 MFDs.

$270,000

9/08/2019

8/08/2024

N

N/A

N

N/A

Hays Specialist Recruitment (Australia) Pty Ltd

Temporary contractor for IT software application development activities.

$172,500

7/12/2020

30/06/2021

N

N/A

N

N/A

HiTech Group Australia Limited

Temporary contractor as Senior Applications Developer, including leading softwear development activities

$537,000

1/07/2019

30/06/2021

N

N/A

N

N/A

ActewAGL Retail

Electricity Supply Services

$4,199,278

1/07/2016

30/06/2021

Y

Commercial

N

N/A

Ignite

Temporary contractor as Treasured Voices Projects Officer.

$157,300

5/03/2020

30/06/2021

N

N/A

N

N/A

Ignite

Temporary contractor as Treasured Voices Projects Officer.

$450,000

29/07/2019

30/06/2021

N

N/A

N

N/A

Infront Systems Pty Ltd

Infront systems and infrastructure; computing servers and enterprise computing.

$187,097

20/04/2020

20/04/2025

N

N/A

N

N/A

Infront Systems Pty Ltd

Storage System
Infront systems and infrastructure; computing servers and enterprise computing.

$575,531

26/06/2020

30/06/2025

N

N/A

N

N/A

Infront Systems Pty Ltd

Hardware and Licence
Infront systems and infrastructure; computing servers and enterprise computing.

$633,084

30/07/2020

30/06/2025

N

N/A

N

N/A

JLL Public Sector Valuations Pty Ltd

Collection Asset Valuation Services

$272,800

1/03/2020

31/08/2024

N

N/A

N

N/A

Karlka Recruiting Group Pty Ltd

To provide casual labour hire services to undertake quality assurance or digital capture and immage correction work for the Library's digitisation program.

$650,000

1/07/2020

30/06/2021

N

N/A

N

N/A

Kent Relocation Group Pty Ltd

Offsite Relocation of Library Collection Material

$373,120

13/01/2020

12/01/2022

N

N/A

N

N/A

Logical Electrical Solutions Pty Ltd

HVAC Building Management System Replacement

$1,412,214

6/02/2020

12/03/2021

N

N/A

N

N/A

Lonergan

Audience Analysis and Market Research

$219,865

2/11/2020

19/03/2021

N

N/A

N

N/A

Manteena Commercial Pty Ltd

Heating Ventilation and Air Conditioning Upgrade Project

$10,263,891

21/07/2020

10/04/2022

Y

Commercial-in-confidence

N

N/A

Commonwealth of Australia (represented by the National Archives of Australia)

License to occupy the National Archives of Australia Mitchell Repository

$1,377,602

1/02/2020

31/01/2026

Y

Commercial-in-confidence

N

N/A

NewSouth Books Distribution and Representation

Trade Publication Distribution Services

$790,000

16/05/2016

15/05/2021

N

N/A

N

N/A

Northrop Consulting Engineers Pty Ltd

Design & Superintendent Services for HVAC System Upgrade

$602,800

23/11/2018

30/06/2023

N

N/A

N

N/A

OCLC (ONLINE COMPUTER LIBRARY CENTRE INC) Ltd

Libraries Australia - Cataloguing CBS software

$4,028,029

19/01/2005

21/12/2021

N

N/A

N

N/A

OCLC (UK) Limited (Online Computer Library Center Inc)

VDX Licence & support Agreement

$1,727,312

27/01/2005

31/10/2021

Y

Commercial

Y

Commercial

OCLC (UK) Ltd

Libraries Australia Document Delivery, hosted service

$538,172

10/05/2015

1/05/2021

N

N/A

Y

Privacy

OCLC Online Computer Library Center Inc.

Libraries Australia -Database Access (WorldCat)

$3,310,226

19/01/2005

30/06/2021

N

N/A

N

N/A

Pegasus Roofing Pty Ltd

Roof Weatherproofing Services

$206,250

9/06/2020

8/06/2021

N

N/A

N

N/A

Preservica Limited

Digital Library Infrastructure Replacement

$1,726,394

28/09/2012

27/09/2022

N

N/A

N

N/A

Sydney Night Patrol & Inquiry Co Pty Ltd

Provision of Protective Security, Guarding & related services

$5,474,868

1/03/2014

30/06/2021

N

N/A

N

N/A

Randstad Pty Ltd

Professional services labour hire - Quality Assurance and Image Correction Services

$200,000

1/07/2020

30/06/2021

N

N/A

N

N/A

Schindler Lifts Australia

Comprehensive Lift Maintenance

$109,984

9/01/2019

8/01/2022

N

N/A

N

N/A

Synergy Group Australia Pty Ltd

Internal Auditing Services

$229,264

1/12/2018

30/06/2021

N

N/A

N

N/A

Technology One Ltd

Finance One System Annual License and Support Services

$163,799

20/08/2018

30/01/2021

N

N/A

N

N/A

The Information Management Group Pty Ltd

Scanning and Optical Character Recognition & Content Analysis Services

$615,128

11/07/2019

30/06/2020

N

N/A

N

N/A

Ubercon Pty Limited

Roof Replacement Project Management Services

$194,040

12/06/2020

31/07/2021

N

N/A

Y

Commercial

Ubercon Pty Limited

Window Replacement Project Management Services

$121,286

1/12/2020

31/12/2021

Y

Commercial and Trade

N

N/A

VoIP Pty Limited

Provision of PABX Maintenance Services

$294,769

1/06/2018

31/05/2021

Y

Commercial

N

N/A

Xenon Systems Pty Ltd

Replacement of Australian Web Archive Solar Servers

$236,720

15/01/2020

15/01/2025

N

N/A

N

N/A

Manteena Commercial Pty Ltd

Head Contractor to deliver Roof Replacement and ACM Remediation Project

$7,670,630

22/12/2020

18/2/2022

Y

Commercial-in-Confidence

N

N/A

Purchases From the Library

The Crown in Right of Tasmania (represented by the Department of Education Tasmania)

National edeposit (NED) Software Build & Service Implementation

$150,590

1/11/2017

1/03/2022

N

N/A

N

N/A

Library Council of New South Wales

National edeposit (NED) Software Build & Service Implementation

$451,770

1/11/2017

1/03/2022

N

N/A

N

N/A

Libraries Board of South Australia

National edeposit (NED) Software Build & Service Implementation

$301,180

1/11/2017

1/03/2022

N

N/A

N

N/A

Libraries Board of Queensland

National edeposit (NED) Software Build & Service Implementation

$451,770

1/11/2017

1/03/2022

N

N/A

N

N/A

Libraries Board of Western Australia

National edeposit (NED) Software Build & Service Implementation

$301,180

1/11/2017

1/03/2022

N

N/A

N

N/A

Libraries Board of Victoria

National edeposit (NED) Software Build & Service Implementation

$451,770

1/11/2017

1/03/2022

N

N/A

N

N/A

Poppy and Maude Pty Ltd

Catering Services

$1,272,000

8/12/2014

12/07/2022

N

N/A

N

N/A

RMIT Training Pty Ltd

Provision of Digitised Images

$330,390

5/02/2001

1/01/2022

Y

Commercial in Confidence

N

N/A

Australian National University Library

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

Australian Catholic University

Trove Collaborative Services

$125,201

1/07/2019

30/06/2022

N

N/A

N

N/A

Charles Sturt University: Bathurst Campus Library

Trove Collaborative Services

$125,201

1/07/2019

30/06/2022

N

N/A

N

N/A

Macquarie University Library

Trove Collaborative Services

$196,745

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Newcastle: Auchmuty Library

Trove Collaborative Services

$196,745

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Technology Sydney: University Library

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Sydney: The University of Sydney Library

Trove Collaborative Services

$357,718

1/07/2019

30/06/2022

N

N/A

N

N/A

University of New South Wales: UNSW Library

Trove Collaborative Services

$357,718

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Wollongong Library

Trove Collaborative Services

$125,201

1/07/2019

30/06/2022

N

N/A

N

N/A

Brisbane City Council Library Service

Trove Collaborative Services

$121,122

1/07/2019

30/06/2022

N

N/A

N

N/A

Griffith University Library

Trove Collaborative Services

$196,744

1/07/2019

30/06/2022

N

N/A

N

N/A

State Library of Queensland

Trove Collaborative Services

$166,360

1/07/2019

30/06/2022

N

N/A

N

N/A

The University of Queensland Library

Trove Collaborative Services

$357,717

1/07/2019

30/06/2022

N

N/A

N

N/A

Queensland University of Technology

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

Flinders University: Central Library

Trove Collaborative Services

$125,201

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Adelaide : Barr Smith Library

Trove Collaborative Services

$196,745

1/07/2019

30/06/2022

N

N/A

N

N/A

University of South Australia Library

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Tasmania Library

Trove Collaborative Services

$125,201

1/07/2019

30/06/2022

N

N/A

N

N/A

Deakin University Library

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

RMIT University Library

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

La Trobe University Library

Trove Collaborative Services

$250,402

1/07/2019

30/06/2022

N

N/A

N

N/A

Monash University Library

Trove Collaborative Services

$447,147

1/07/2019

30/06/2022

N

N/A

N

N/A

CSIRO: Library Services

Trove Collaborative Services

$111,093

1/07/2019

30/06/2022

N

N/A

N

N/A

State Library of Victoria

Trove Collaborative Services

$143,430

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Melbourne Scholarly Services

Trove Collaborative Services

$357,718

1/07/2019

30/06/2022

N

N/A

N/A

N/A

Victoria University Libraries

Trove Collaborative Services

$125,201

1/07/2019

30/06/2022

N

N/A

N

N/A

Curtin University Library

Trove Collaborative Services

$196,745

1/07/2019

30/06/2022

N

N/A

N

N/A

University of Western Australia Library

Trove Collaborative Services

$250,403

1/07/2019

30/06/2022

N

N/A

N

N/A

State Library of New South Wales

Trove Collaborative Services

$251,069

1/07/2019

30/06/2022

N

N/A

N

N/A

Grants and Donations

Anonymous Donor

Donation to Support NLA Staff Fellowships, Fellowships and Treasures Gallery Access Program

$300,000

21/06/2018

20/06/2021

Y

Identity of Benefactor

N

N/A

Anonymous Donor

To support Rare Books & Music Curator

$500,000

24/04/2018

30/06/2022

Y

Identity of Benefactor

N

N/A